APPROVED MINUTES REGULAR CITY COUNCIL MEETING

HAWARDEN CITY HALL - COUNCIL CHAMBERS ROOM

Wednesday, November 8, 2006 at 5:30 pm

The Council Meeting was called to order at 5:41 p.m.

Present: Mayor Porter; Council Members Jacobs, Hedden, Cauwels, Anderson.

Absent:  Council Member Borchers

Staff Present: Jason Metten, City Administrator/City Clerk; Tom Kane, Public Works Director; Sharole Rens, Finance Director; Chris Myres, Economic Development Director: Mike DeBruin, Police Chief; Jim Pickner, City Attorney arrived at 6:55 p.m.

Staff Absent: None

Special Agenda Item

Presentation by Sergeant Travis D. Waterman, Troop C 1-113 Cavalry of an American Flag that was flown over Forward Operating Base Grizzly, Iraq on September 11, 2006 to the Mayor and City Council.  Travis Waterman presented the American Flag and Mayor Porter accepted it on behalf of the City of Hawarden, thanking him for the flag and for thinking of Hawarden when he was in Iraq, and also welcomed Travis back to Hawarden

Standard Agenda Items

1a. Approval of October 25, 2006 Council Meeting Minutes.  Moved by Cauwels/Anderson to approve the minutes of October 25, 2006 meeting.  Motion carried 4-0.

1b.  Approval of Claims for Payment.  Moved by Jacobs/Cauwels to approve the Schedule of Claims for payment.  Motion carried 4-0.

1c. Open business from the Community (limited to a maximum of 5 minutes per item).  None.

2a. Mayor's Report.  Mayor Porter reported that he will be attending the Veteran’s Day Program at the West Sioux Middle School in honor of the Veterans.  He thanked the citizen who turned out to vote on Tuesday, November 7th. He also commented on the new park benches which have been installed around Pavilion, and the progress on the Heart of Hawarden Projects. 

2b. Council Comments.  None

2c. Staff Reports/Discussion.  Public Works Director Kane gave an update on the Heart of Hawarden Projects noting that the recognition plaques for the trail segments and historic lighting will be installed soon, the Water Department is installing the irrigation lines around the Pavilion, and several decorative trees will be added next spring.  City Administrator Metten thanked the Staff for their work on the various projects.  Economic Development Director Myres reported that the economic development website, hawardendevelopment.com is up, and the Hawarden video by KTIV is also running on the website.  He also reported that the Development Packets about the Hawarden area have been sent out to Corporate Site Selectors, and he has received several responses.  Police Chief DeBruin reported on current police investigations and activities.  City Attorney Pickner included a memo regarding the conversation with the bond attorneys.  Reports were also given by the Ambulance and Recreation Department. 

Other Agenda Items

3. Presentation and Request for Approval of the Annual City Financial Report for FY 2005-2006.  Moved by Jacobs/Anderson to approve the FY2005-2006 Annual Report.  Motion carried 4-0.     

4. Resolution 2006-63 – A Resolution Accepting a Mutual Aid Agreement between Law Enforcement Entities in Sioux and Lyon Counties. Police Chief  DeBruin explained the Mutual Aid Agreement and answered questions from the Council.  Moved by Hedden/Anderson to approve Resolution 2006-63.  Aye:  Cauwels, Anderson, Jacobs, Hedden.  Nay:  None.  Motion carried 4-0.

5. Resolution 2006-64 – A Resolution Stating the Mayor and City Council’s Intent to Undertake a New Street Project within the Boyer-Hill Subdivision.  City Administrator Metten explained the resolution and plans for future development in the area.  Moved by Cauwels/Anderson to approve Resolution 2006-64.  Aye:  Hedden, Cauwels, Anderson.  Nay:  Jacobs.  Motion carried 3-1. 

6. Request for Temporary license transfer of Class LC Alcohol License to the Hawarden Community Center for November 17, 2006 and November 18, 2006 by Sportsman Lounge, Inc., dba Sportsman’s Lounge located at 520 – 7th Street, Hawarden, IA.  Moved by Cauwels/Jacobs to approve the liquor license transfers for November 17 and 18, 2006.  Motion carried 4-0. 

7. Continued Discussion of significant development initiatives currently under consideration.  Economic Development Director Myres explained the plans for the Spec Building Project with possible investors and the USDA Grant application.  He also presented plans for the Old Dental Property that will be renovated with contractors looking at the building and bids to be due December 1st with work to begin in the spring, 2007 and a possible USDA Grant.  City Administrator Metten presented a plan for downtown development and discussed Historic Zoning Designation, a Façade Improvement Program, and other possible plans for downtown improvement. 

8. City Administrator One-Year Performance Review.  Closed Session for discussion of a Personnel Matter under Iowa Code Section 21.5,1,i.  Moved by Jacobs/Hedden to enter into closed session for the City Administrator One Year Performance Review. Aye:  Anderson, Jacobs, Cauwels, Hedden.  Motion carried 4-0.  Entered into Closed at 7:15 p.m.

Return to Open Session at 8:40 p.m.

Moved by Anderson/Cauwels to adjourn the Regular City Council Meeting.  Motion carried unanimously. Council Meeting adjourned at 8:43 p.m.

______________________________

Ricard R. Porter, Mayor                      

ATTEST:

_________________________________

Jason R. Metten, City Administrator/Clerk