The Council Meeting was called to order at 7:04 pm.

Present: Mayor Pro Tem Borchers; Council Members: Cauwels, Jacobs, Anderson, and Hedden

Absent: Mayor Porter;

Staff Present:  Jason Metten, City Administrator/City Clerk; Mike DeBruin, Police Chief; Chris Myres, Telecommunications Director; Sharole Rens, Finance Director; Jim Pickner, City Attorney, Tom Kane, Public Works Director.

Staff Absent: None

Standard Agenda Items

1a.  Approval of January 25, 2006 Meeting Minutes.   Moved by Cauwels/Jacobs to approve the Minutes of January25, 2006 .  Motion carried unanimously.

1b.  Approval of Claims for Payment.  Moved by Anderson/Jacobs to approve the Schedule of Claims for payment.  Motion carried unanimously. 

1c.  Open Business From the Community (limited to a maximum of 5 minutes per item) Coleman McAllister, Republican Candidate for Sioux County Attorney was present to introduce himself to the Mayor, Council and Staff and open a dialogue with the City and its citizens for the future.

2a.  Mayor's Report – Mayor ProTem Borchers extended sympathy to the family of Wilbur Bos, a former city employee, who passed away this week.

2b.  Council Comments – Council Person Anderson commented that she attended the League of Cities Legislative Day in Des Moines on February 1^st and felt it was very worthwhile.

2c.  Staff Reports/Discussion – Jason Metten reported on the Budget Calendar and Process, Commercial Recycling Fee Increase, NIMS Compliance, the Tax Increment Financing Informational Meeting, hiring of Linda Waterman to replace Shirley Busch for the cleaning position, and gave background on the Hawarden Machine/Dorhout Resolutions.  Tom Kane reported that Lonnie Johnson has been hired to fill the vacancy in the Electric Department, and gas purchases for March will average $8.66.  Mike DeBruin reported that the Kindergarten Class in Ireton has been finger printed. 

Other Agenda Items

3. Budget Reports – Reports by groups about a current budget and upcoming budgets:

1. Hawarden Community Hospital – Chad Markham
2. Activity Department – Jami Dekkers

Report were given to the council discussing projects completed this past year, and projects planned and needs for the 20006-2007 year. 

4.  Presentation from Representative from Missouri River Energy Services.  Bill Radio from Missouri River Energy Services was present to discuss the upcoming power supply agreement and changes that MRES is making to meet future electrical power needs.  Missouri River Energy Services supplies the supplemental electrical power for the City. 

5. Third Reading of Ordinance No. 637 – An Ordinance Amending Electric Rates.  Moved Jacobs/Cauwels by to approve third reading of Ordinance No. 637.  Aye:  Anderson, Jacobs, Cauwels, Hedden, Borchers.  Nay:  None. Motion carried unanimously. 

6. a. Continued Review of 2006-2007 Draft Budget – There were no questions on the upcoming budget for Fiscal Year 2006-2007.

     b. Resolution 2006-17 – Resolution adopting a Final Proposed Draft Budget for Publication and Ordering a Notice of a Public Hearing on the Adopted Proposed Final Budget Estimate.  Moved by Anderson/Hedden to approve Resolution 2006-17 adopting a Final Proposed Draft Budget for Publication and Ordering a Notice of a Public Hearing set for Wednesday, March 8, 2006 at 7:00 p.m. at the City Council Chambers.  Aye:  Borchers, Cauwels, Hedden, Jacobs, Anderson.  Nay:  None.  Motion carried unanimously. 

7. Resolution 2006-18 – A Resolution Establishing a Uniform Method for Records Retention and Disposal.  Jason Metten explained the need for this resolution and plans for future records retention and disposal for the City.  Moved by Cauwels/Jacobs to approve Resolution 2006-18.  Aye:  Anderson, Hedden, Borchers, Cauwels, Jacobs.  Nay:  None.  Motion carried unanimously. 

8. Resolution 2006-19 – Resolution Authorizing Partial Satisfaction of Forgivable Loan Agreement/Promissory Note.  Jason Metten and Jim Pickner explained this resolution and that the stipulations on the Agreement have been met.  Moved by Jacobs/Anderson to approve Resolution 2006-19.  Aye:  Jacobs, Hedden, Cauwels, Borchers, Anderson.  Nay:  None.  Motion carried unanimously. 

9. Resolution 2006-23 - A Resolution Consenting to Assignment of Contract for Deed (Dorhout Enterprises LLC/Hawarden Machine. Jason Metten and Jim Pickner also explained this resolution.  Moved by Cauwels/Jacobs to approve Resolution 2006-23.  Aye:  Hedden, Borchers, Cauwels, Anderson, Jacobs.  Nay:  None. Motion carried unanimously. 

10. Resolution 2006-20 – Resolution Authorizing the Submittal of an Application to the Iowa Department of Economic Development’s Economic Development Set Aside (EDSA) Program on Behalf of VIP International, Inc. Chris Myres explained the progress and process for the plan with VIP International, Inc.  Motion by Cauwels/Anderson to approve Resolution 2006-20.  Aye:  Anderson, Cauwels, Jacobs, Borchers, Hedden.  Nay:  None.  Motion carried unanimously. 

11.Resolution 2006-21 – A Resolution Approving an Agreement with the Northwest Iowa Planning and Development Commission for Technical and Professional Service in Connection with the Application and Administration of an Iowa Department of Economic Development Economic Development Set Aside (EDSA) Application Submitted on Behalf of VIP International, Inc.  Chris Myres explained Resolution 2006-20 and having Northwest Iowa Planning and Development Commission administer the program for VIP International.  Moved by Cauwels/Hedden to approve Resolution 2006-21.  Aye: Cauwels, Jacobs, Borchers, Anderson, Hedden.  Nay:  None.  Motion carried unanimously. 

12. Resolution 2006-22 – A Resolution Proposing to Dispose of Real Property and Publishing a Notice of Public Hearing.  (1107 Oakhill Drive.)  Chris Myres explained that this resolution would start the process to have VIP International move to Hawarden.  Moved by Jacobs/Hedden to approve Resolution 2006-22.  Aye:  Borchers, Cauwels, Hedden, Jacobs, Anderson.  Nay:  None.  Motion carried unanimously. 

Moved by Cauwels/Jacobs to adjourn.  Motion carried unanimously.  Council Meeting adjourned at 8:20 p.m.