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The Council Meeting was called to order at 7:00 p.m.
Present: Mayor Porter; Council Members: Cauwels, Harvey, Nohava, Borchers, Lubkeman.
Absent: None
Staff Present: Craig Coffey, City Administrator; Jim Pickner, City Attorney; Mike DeBruin, Police Chief.
Staff Absent: Tom Kane, Public Works Director; Chris Myres, Telecommunications Director; Sharole Rens, Finance Officer.
1a. Approval of December 22, 2004 Minutes. Moved by Cauwels/Lubkeman to approve the Minutes of December 22, 2004. Motion carried unanimously.
1b. Approval of Claims for Payment. Moved by Lubkeman/Cauwels to approve the Schedule of Claims for payment. Motion carried unanimously.
1c. Open Business From the Community (limited to a maximum of 5 minutes per item). There was no open business from the community.
2a. Mayor’s Report - Certificate and Gift Presentation to Mr. Bernie Smith. Mayor Porter presented Bernie Smith with a certificate and small clock from the City for 33 years of service as Sioux County Supervisor. He thanked several people for their dedicated work and many successful projects this past year including the 2005 Iowa Living Roadway Community Visioning Program. He also thanked Mike Cauwels for serving as Mayor Pro-Tem the past several years. Mayor Porter encouraged everyone to participate in the “Heart of Hawarden” Adoption Program.
2b. Staff Reports/Discussion. Mr. Coffey presented the Council with the scheduling of the budget calendar. He reminded everyone to support our community’s economic efforts at the upcoming HAPP Banquet on January 15th. The City Offices will be closed on January 21st to move to the new offices and the ribbon cutting is tentatively scheduled for February 4th from 5 - 8 p.m. Mr. Coffey stated that music should be installed this week at the ice skating rink and a Family Night is also scheduled for January 16th to dedicate the rink, have skating lessons with marshmallows and hot chocolate at the fire pit. He also commented that the response has already been successful in the Heart of Hawarden Adoption Program. The brochures have gone out in the Hitec bills and the remaining brochures are being sent to alumni this week. Mr. Coffey is continuing to work with Kuehl and Payer on the Dry Creek piping project and also working to fill the Street Department vacancy. He also addressed some of the issues regarding the Fire Station Project. Mr. Coffey stated that he would be gone on vacation from March 3rd through the 15th. Police Chief, DeBruin gave a year-end statistic report.
3. a. Public Hearing Regarding Hazard Mitigation Plan. Mayor Porter opened the Public Hearing at 7:15 p.m. There were no oral or written comments. He then declared the Public Hearing closed at 7:16 p.m.
b. Resolution 2005-01 - Adopting a Hazard Mitigation Plan. Mr. Coffey presented the Council with a 60-page mitigation plan. The plan seeks to identify natural and manmade threats and then identify potential mitigation measures that eliminate or minimize the effects of the threat. Once the plan is developed and sent in, it will allow us to apply for various grant funds to implement the various mitigation measures. Moved by Borchers/Lubkeman to approve Resolution 2005-01. Aye: Cauwels, Harvey, Nohava, Borchers, Lubkeman. Nay: None. Motion carried unanimously.
4. Budget Reports - Reports by Groups Regarding Current Budget and Upcoming Budgets. a. Calliope Village/Janohn Wasser, b. Historical House/Dr. Kathy Keltz, c. Library/Val Haverhals, d. Fire/Jon Strong or Curt Winterfeld. Each of the above representatives presented a 5-minute summary of their current and upcoming budgets.
5. Appointment of Councilperson, Roy Lubkeman to Mayor Pro Tem for the Remaining Term of Mike Cauwels Until December 31, 2005. Moved by Cauwels/Borchers to appoint Councilman, Roy Lubkeman to the position of Mayor Pro-Tem until December 31, 2005. Aye: Cauwels, Nohava, Borchers, Lubkeman. Nay: Harvey. Motion carried 4-1.
6. Resolution 2005-02 Thru 2005-21 - Economic Property Tax Abatements. Resolutions 2005-02 thru 2005-21 represent the submitted annual property tax abatements. Moved by Borchers/Harvey to approve Resolution 2005-20. Aye: Cauwels, Harvey, Borchers, Lubkeman. Abstain: Nohava. Nay: None. Motion carried 4-0. Moved by Borchers/Nohava to approve the remainder of the resolutions. Aye: Cauwels, Harvey, Nohava, Borchers, Lubkeman. Nay: None. Motion carried unanimously.
7. Resolution 2005-22 - Statement of Support and Commitment of Funds for the NW Iowa Economic Developers Coalition as Part of Joint RFP Application to the Iowa Department of Economic Development. Mr. Coffey explained that this is a support resolution with a 3-year commitment for funding from the City of Hawarden. Our participation in this group will allow us to benefit from the approximately $150,000 in marketing that will be done each of three years. Participation will allow us equal access to the economic leads generated and Mr. Coffey is currently chairperson of this group. Moved by Borchers/Cauwels to approve Resolution 2005-22. Aye: Cauwels, Harvey, Nohava, Borchers, Lubkeman. Nay: None. Motion carried unanimously.
8. Approval of Draft Community Center Rules/Fees. Mr. Coffey presented a set of Community Center Rules drafted by staff and the Indoor Committee and asked the Council to look them over and suggest any changes. A Rental Agreement will still have to be developed with the City Attorney. Council directed staff to see if the newspaper would do an article on the rules for citizen review in order to receive comments before approval. Council agreed to take up the issue again in February. The draft rules will stand until then.
9. Strategic Planning/Goal Setting for 2005-2007 and Beyond. Mr. Coffey presented a list of the ranked goals from last year and also the ones presented by staff at the last meeting. He also asked for any additional items they would like presented. The items will then be ranked by the Mayor and Council.
10. Presentation of Various Budget Items by the City Administrator. This item was postponed until the special Council meeting.
11. City Administrator Review - Closed Session for Discussion of a Personnel Matter Under Iowa Code Section 21.5,1,i. At 8:20 p.m., moved by Nohava/Cauwels to enter into Closed Session for the purpose of discussing a personnel matter. Aye: Cauwels, Harvey, Nohava, Borchers, Lubkeman. Nay: None. Motion carried unanimously.
At 8:55 p.m., moved by Harvey/Nohava to adjourn Closed Session and resume Regular Session. Aye: Cauwels, Harvey, Nohava, Borchers, Lubkeman. Nay: None. Motion carried unanimously.
Moved by Harvey/Cauwels to adjourn. Motion carried unanimously. The Council Meeting adjourned at 9:00 p.m.
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Richard R. Porter, Mayor
ATTEST:
________________________
Craig Coffey, City Administrator
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