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The Council Meeting was called to order at 7:03 p.m.
Present: Mayor Porter; Council Members: Borchers, Lubkeman, Cauwels, Harvey, Nohava.
Absent: None.
Staff Present: Craig Coffey, City Administrator; Tom Kane, Public Works Director; Jim Pickner, City Attorney; Sharole Rens, Finance Officer; Mike DeBruin, Police Chief
Staff Absent: Chris Myres, Telecommunications Director.
1a. Approval of November 20, 2004 and December 3, 2004 Minutes. Moved by Cauwels/Nohava to approve the Minutes of November 20, 2004 and December 3, 2004. Motion carried unanimously.
1b. Approval of Claims for Payment. Moved by Cauwels/Lubkeman to approve the Schedule of Claims for payment. Motion carried unanimously.
1c. Open Business From the Community (limited to a maximum of 5 minutes per item). There was no open business from the community.
2a. Mayor’s Report. Mayor Porter, along with Craig Coffey, and Fire Chief, Jon Strong were pleased to represent Hawarden in Des Moines November 16th as John Degen and Aaron Boyer received the Sullivan Brothers Award for Valor. He extended thanks to the City employees for all the extra work they have encountered this year with the addition of many new projects. He also thanked the Indoor Committee for their extra time spent in selecting the furnishings for the Community Center and City Offices. He asked for ideas and citizen input as the Council and Administration begin the process of working on next year’s fiscal budget.
2b. Staff Reports/Discussion. Mr. Coffey reported on several ongoing projects within the City. The Community Center/City Offices is expected to be substantially completed in the next two weeks. Cleaning crews are scheduled to be in there the first week of January and furniture and equipment will also arrive at this time. January 22nd is the tentative date set for moving the City Offices. The fire pit has been completed at the Outdoor Ice Skating Rink with dedication being planned sometime around Christmas, weather permitting. Erection of the Fire Station will begin in about two weeks with completion expected around March 1st. Mr. Coffey presented ideas in writing for developing an infill project at the vacant hole on Central Ave next to Mrs. Ruby. The Dry Creek piping is laid. It was added that the railroad is planning on piping the small railroad bridge, to the west of Avenue E next summer. The HAPP Banquet/Open House is scheduled for January 15th with a ribbon cutting ceremony and possibly a tour that weekend. The Heart of Hawarden Adoption Program may be launched at that start of the New Year. Mr. Coffey stated that the City Offices would be closed a half-day on Thursday, December 23 for Christmas Eve and a whole day on Friday, December 24th for Christmas Day recognition. Tom Kane stated that we are in the midst of a 5-week billing period and gas prices are up. We have two-thirds of our gas purchased through March. Mike DeBruin, Police Chief, said that Officer, Jill Ohm is going to Ames for her pre-entrance physical in order to attend the academy in January. Also, Chief DeBruin will be attending the Homeland Security Meeting in Sheldon on Monday.
3. Presentation by Christmas Decoration Lighting Committee. Members of the Christmas Lighting Committee were in attendance to formally present the new lights to the City. Jamie Strong, spokesman for the Christmas Lighting Committee, presented the City of Hawarden with a plaque of contributors who have donated $350 or more. The plaque will be on display at the HAPP Office. He stated that Phase I of the project was complete and fundraising for Phase II is underway. Phase II will encompass a block east and west of Central Avenue on Highway 10. He thanked all the citizens for their support on this project.
4. a. Request for Renewal of Alcohol License Permit With Sunday Sales for the Truesdell Oil Co. - A request by owners, Jules and Mary Johnson of Truesdell Oil Co, Privately held corporation dba The Quick Corner and Truesdell Oil Company, located at 901 - 10th Street. Moved by Cauwels/Nohava to approve the renewal with Sunday sales for Truesdell Oil Co. and the Quick Corner. Motion carried unanimously.
b. Request for Renewal of a LC Liquor License With Sunday Sales - A request by owner, Shannon Nohava, Sole Proprietorship, dba as the Pro Sport Bistro, located at 909 Central Avenue to renew a license at this location. Moved by Harvey/Borchers to approve the renewal of a LC Liquor License with Sunday Sales for the Pro Sport Bistro. Aye: Borchers, Lubkeman, Cauwels, Harvey. Nay: None. Abstain: Nohava. Motion carried unanimously.
5. Resolution 2004-67 - Appointment of Two Members to the Sioux County Communications Commission. Moved by Nohava/Lubkeman to approve Resolution 2004-67 with the appointment of Craig Coffey, City Administrator and Police Chief, Mike DeBruin to the Sioux County Communications Commission. Aye: Borchers, Lubkeman, Cauwels, Harvey, Nohava. Nay: None. Motion carried unanimously.
6. Resolution 2004-68 - Approval of a New Ireton Police Protection Agreement. Police Chief, DeBruin presented the new contract and discussed a few of the changes included in the contract. The Agreement would only be for one year and automatically renews unless canceled by any of the parties. The previous one was for two years and expired. The second change is that the City is requesting an increase of $2,500 per year versus $1,500 per year previously. The quarterly meetings will also be eliminated and will change to one annual meeting. Moved by Cauwels/Borchers to approve Resolution 2004-68. Aye: Borchers, Lubkeman, Cauwels, Harvey, Nohava. Nay: None. Motion carried unanimously.
Moved by Nohava/Lubkeman to adjourn. Motion carried unanimously. The Council Meeting adjourned at 7:30 p.m.
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Richard R. Porter, Mayor
ATTEST:
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Craig Coffey, City Administrator
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