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The Council Meeting was called to order at 7:05 p.m.
Present: Mayor Porter; Council Members: Harvey, Nohava, Cauwels, Lubkeman, Borchers.
Absent: None
Staff Present: Craig Coffey, City Administrator; Tom Kane, Public Works Director; Chris Myres, Telecommunications Director; Mike DeBruin, Police Chief.
Staff Absent: Jim Pickner, City Attorney; Sharole Rens, Finance Officer.
1a. Approval of July 14, 2004 Minutes. Moved by Cauwels/Nohava to approve the Minutes of July 14, 2004. Motion carried unanimously.
1b. Approval of Claims for Payment. Moved by Nohava/Lubkeman to approve the Schedule of Claims for payment. Motion carried unanimously.
1c. Open Business From the Community (limited to a maximum of 5 minutes per item). Bruce Odson was present and addressed the Council on his concerns of kids that are loitering downtown and asked that the issue be addressed.
2a. Mayor's Report. Mayor Porter thanked everyone who helped put the CAT Grant together which is now in its final stage of funding.
2b. Staff Reports/Discussion. Mr. Coffey reported that the sale of the Pamida building to Bomgaars is scheduled to close on Tuesday or Wednesday of next week for $50,000 and the closing of the Schlumbohm property has closed and is now owned by the City. Work has begun on the Bonderson building and the demolition of the Mediacom tower is scheduled for next week. Other development proposals were also discussed. Public Works Director, Tom Kane, reported that seal coating of certain streets would be Friday and Saturday of this week and requested that all vehicles be removed from these designated streets. He also reported that gas prices now are 6.38 per mcf compared to 5.20 mcf last winter. Mr. Kane reported that people are throwing bricks, sticks and other debris on the City’s mulch pile causing damages to manure spreaders and equipment. If the problem continues the drop off site will be discontinued for the public. He also reported that the transformer from the High School has been moved to the 18th Street Sub Station. Also, the City crews have begun the removal of equipment at the flotation building at the Sewer Plant.
3. Resolution 2004-51, Authorizing Execution of a Chapter 28E Agreement Between Hawarden Community Hospital, a Health Care Facility Established by the City of Hawarden, Iowa and Mercy Medical Services, Inc. Brian Monsma, Hospital Administrator and representatives from Mercy Medical and the Hawarden Hospital Board were present to show their support for the 28E Agreement between the Hawarden Hospital and Mercy Medical Services, Inc. A new draft was provided to the Council prior to the meeting. Moved by Cauwels/Lubkeman to approve Resolution 2004-51. Aye: Nohava, Cauwels, Lubkeman, Borchers. Abstain: Harvey. Nay: None. Motion carried unanimously.
4. a. Public Hearing on Proposed Plans and Specifications, Form of Contract and Bid Estimate of Cost for the Construction of a new 9,000 s.f. Fire Station. Mayor Porter opened the Public Hearing at 7:23 p.m. There were no oral or written comments. The Mayor then declared the Hearing closed at 7:24 p.m.
b. Resolution 2004-52 - Approving the Lowest Responsible Bidders and Awarding a Contract for the Construction of a new 9,000 s.f. Fire Station. The Council discussed the project and its cost. The Resolution will approve the construction bid and construction contract for the new fire station. Moved by Borchers/Lubkeman to approve Resolution 2004-52 with the condition that Section 4 be deleted from this resolution. Aye: Nohava, Cauwels, Lubkeman, Borchers. Nay: Harvey. Motion carried 4-1.
5. Re-Approval of Resolution 2004-42 - Removing a Previous Condition of Approval for the Resolution. Previously this resolution was approved subject to receiving the CAT Grant for the requested amount of $325,000. It now appears that we will be eligible to receive a grant of $300,000 after formal approval on August 11th with the main Vision Iowa Board. Moved by Lubkeman/Cauwels to re-approve Resolution 2004-42. Aye: Harvey, Nohava, Cauwels, Lubkeman, Borchers. Nay: None. Motion carried unanimously.
6. Approving the Retention of a Police Trade-In Vehicle and Going to a New 4-Wheel Drive Vehicle Resulting in $4,000 More of Actual Expense ($27,000 Total). Police Chief, DeBruin, provided spec sheets for Council review on a 2004 Dodge Durango and asked for the retaining of the existing police vehicle. He explained the need for retaining the trade-in vehicle resulting from upcoming academy training, and would also serve other situations as well when an extra car is needed. The additional funds would come out of the Capital Equipment Fund. Council discussed the necessity of the proposed vehicle. Moved by Borchers/Cauwels to approve the purchase of the proposed 2004 Dodge Durango without trade-in, at an additional expense of $4,000. Aye: Nohava, Cauwels, Lubkeman, Borchers. Nay: Harvey. Motion carried 4-1.
7. Resolution 2004-53 - Approving the 2003-2004 Street Finance Report. This is an annual report that must be filed with the State on the expenditure of road use funds. Moved by Harvey/Cauwels to approve Resolution 2004-53. Aye: Harvey, Nohava, Cauwels, Lubkeman, Borchers. Nay: None. Motion carried unanimously.
8. Resolution 2004-54 - Expiration of Mediacom Franchise. This resolution has been requested by Mediacom for final closure on the franchise. Moved by Borchers/Cauwels to approve Resolution 2004-54. Aye: Harvey, Nohava, Cauwels, Lubkeman, Borchers. Nay: None. Motion carried unanimously.
9. Request for Renewal of Class LC Liquor License with Sunday Sales - A request by Adam Waterman and Duane Terpstra, dba the Other Bar and located at 911 Central Avenue to renew their liquor license for liquor sales with Sunday sales for on site consumption. Moved by Nohava/Borchers to approve the renewal of the Class LC Liquor License with Sunday Sales. Motion carried unanimously.
10. Discussion/Approval of Community Center Items. (a). Discussion on Council Room Desk Options. Chris Myres presented different options for the purchase of a council desk in the Community Center. Council directed that staff could spend up to $8000.00 for the desk unit and if the $8000 is not sufficient, to bring it back to Council for approval. (b). Presentation of Change Order Items. Mr. Coffey presented the change orders approved to date. Some of the outstanding issues include an elevator wall and footing, some tuck-pointing of stone around the windows, lights for the canopy, and some exhaust duct work on the hood system. Moved by Nohava/Borchers to allow the change orders as presented. Motion carried unanimously. (c). Approval to implement additions to the City Hall/Community Center Project. Staff recommended additional improvements to the City Hall/Community Center based on previous discussions, including sidewalks around the building, drainage curbing on the south property line and a concrete entrance off Central Avenue. The remainder of the improvements will be brought up during the budget for the next fiscal year. Moved by Borchers/Lubkeman to approve the additional work if under the targeted amount. If the amount exceeds this, staff is directed to bring the costs back to Council for approval. Aye: Nohava, Cauwels, Lubkeman, Borchers. Nay: Harvey. Motion carried 4-1.
Moved by Nohava/Harvey to adjourn. Motion carried unanimously. The Council Meeting adjourned at 8:39 p.m.
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Ricard R. Porter, Mayor
ATTEST:
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Craig Coffey, City Administrator
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