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The Council Meeting was called to order at 7:05 p.m.
Present: Mayor Porter; Council Members: Borchers, Harvey, Nohava, Cauwels, Lubkeman.
Absent: None.
Staff Present: Craig Coffey, City Administrator; Chris Myres, Telecommunications Director; Jim Pickner, City Attorney; Sharole Rens, Finance Officer.
Staff Absent: Mike DeBruin, Police Chief; Tom Kane, Public Works Director.
1a. Approval of June 23rd and June 30th, 2004 Minutes. Moved by Cauwels/Nohava to approve the Minutes of June 23 and June 30, 2004. Motion carried unanimously.
1b. Approval of Claims for Payment. Moved by Nohava/Cauwels to approve the Schedule of Claims for payment. Motion carried unanimously.
1c. Open Business from the Community (limited to a maximum of 5 minutes per item). There was no open business from the community.
2a. Mayor's Report. Mayor Porter reported that last year a coalition was formed to increase awareness and acceptance of breastfeeding to help reach the Healthy Iowan Goals for 2010. He read a proclamation declaring the week of August 1-8, 2004 as “Breastfeeding Week” in Hawarden, Iowa. He informed the Council of the 2004 AAU Jr. Olympics in Des Moines in which volunteers are needed. Mayor Porter reminded everyone of the upcoming Big Sioux River Days in September. He also stated that he represented Hawarden at the Sioux County Conference Board, along with county supervisors, mayors and school board members from various cities. He thanked Mr. Coffey and his staff on receiving the RACI Grant for the refurbishing of the Bonderson Building.
2b. Staff Reports/Discussion. Mr. Coffey reported that an agreement has been reached with the union regarding health insurance changes presented at the last meeting. The change in plan benefits should result in a premium increase cost to the City of around 7½%, instead of the 10% budgeted. He stated that the City has scored high enough on the submitted CAT Grant to qualify for a monetary award. It is expected that final results will be on the State’s agenda the 20th of July with final approval in August. HAPP and the City of Hawarden also received a $10,000 RACI Grant for the rehab of the Bonderson Building. Mr. Coffey gave an update on the new Fire Station. The City has hauled in dirt from other projects and other site work within the City to level the building site. Final changes are being worked on and bids are expected to be back on the 21st of July in preparation for the July 28th Council Meeting. The special exception passed for three townhouses at the SW corner of 18th and Avenue M with construction to begin soon. Sharole Rens, Finance Officer, reported that our year-end audit is scheduled for August 23-28. Chris Myres finished signing up former Mediacom customers and stated that their equipment would be removed soon.
3. Resolution 2004-51, Authorizing Execution of a Chapter 28E Agreement Between Hawarden Community Hospital, a Health Care Facility Established by the City of Hawarden, Iowa and Mercy Medical Services, Inc. Representatives from Mercy Medical, Brian Monsma from the Hawarden Hospital and also Hospital Board Members, Glea Hamik, Matt Hummel and Mary Jacobs, along with Becky Jacobs from the Hawarden Mercy Medical Clinic were present to discuss the execution and answer any questions pertaining to the Chapter 28E Agreement. City Council members and the City Attorney had several questions and recommended some changes to the resolution regarding membership. Moved by Borchers/Cauwels to postpone this item until the July 28th meeting. Aye: Borchers, Nohava, Cauwels, Lubkeman. Abstain: Harvey. Nay: None. Motion carried unanimously.
4. Request for Approval for the Renewal of a Class BC Alcohol License With Sunday Sales - a Request by Casey’s Marketing Company dba Casey’s General Store #1570, located at 1525 Avenue E to renew their license. Moved by Nohava/Lubkeman to approve the Class BC alcohol license renewal with Sunday sales for Casey’s General Store #1570. Motion carried unanimously.
5. Approval of the Write-Off of Bad Debts for Utilities and Ambulance. Moved by Cauwels/Borchers to approve the bad debt write-offs for the utilities and ambulance. Motion carried unanimously.
6. Discussion of Applying for a REAP Grant. Mr. Coffey informed the Council of a REAP Grant that is coming up for projects involving nature, rivers and campsites. The City would be eligible for up to $75,000 without a required match. He stated that some improvements to Carr’s Landing could possibly qualify for this grant. He explained the grant process and the possible projects this would include if the grant is received. Council directed Mr. Coffey to continue working on the grant.
7. Approval of Community Center Items.
a. Discussion/Approval of outside additions to the City Hall/Community Center Project. Mr. Coffey gave an update on the construction progress and stated that the change orders would be brought to the next scheduled meeting. He presented several additional items to be included in finishing the outside of the Community Center. Council discussion focused on only wanting to do the sidewalks, curbing on the south side of the building, and the Central street driveway. These items were discussed and postponed until the July 28th Council Meeting.
b. Approval of Supplemental Architect’s/Engineer Bill. A supplemental architect bill was presented to the Council for the redesign of the Community Center plans. In-Vision Architecture has agreed to accept one half of this bill. Moved by Cauwels/Borchers to pay the other half of the architect’s bill. Aye: Borchers, Cauwels, Lubkeman. Nay: Harvey, Nohava. Motion carried 3-2.
Moved by Cauwels/Nohava to adjourn. Motion carried unanimously. The Council Meeting adjourned at 8:15 p.m.
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Ricard R. Porter, Mayor
ATTEST:
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Craig Coffey, City Administrator
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