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The Council Meeting was called to order at 7:00 p.m.
Present: Mayor Porter; Council Members: Borchers, Harvey, Nohava, Cauwels, Lubkeman.
Absent: None.
Staff Present: Craig Coffey, City Administrator; Tom Kane, Public Works Director; Chris Myres, Telecommunications Director; Jim Pickner, City Attorney; Sharole Rens, Finance Officer; Mike DeBruin, Police Chief.
Staff Absent: None. The City Attorney was recorded present at 7:14 p.m.
Item 1a. Approval of April 14, 2004 Minutes. Moved by Cauwels/Harvey to approve the Minutes of April 14, 2004. Motion carried unanimously.
Item 1b. Approval of Claims for Payment. Moved by Nohava/Lubkeman to approve the Schedule of Claims for payment. Motion carried unanimously.
Item 1c. Open Business From the Community (limited to a maximum of 5 minutes per item). Roger Clough and Jim Huls were present to invite the Council and Mayor to an Open House on May 2nd in Celebration of 50 Years of Boy Scouts in Hawarden and Ireton.
Item 2a. Mayor's Report - Boy Scout Proclamation. Mayor Porter read a proclamation declaring 50 years of Boy Scouting in Hawarden and Ireton and extended an invitation to the public to a Open House on May 2nd at the West Sioux High School Commons. He also thanked the Boy Scouts and their leaders for their dedication and community service. Mayor Porter extended congratulations to Jami Dekkers (Activities Director) and her husband, Scott and also Tracey Reinking (Billing Clerk) and her husband Chet on the births of their new daughters. He also expressed his disappointment at the upcoming closing of Pamida in Hawarden.
Item 2b. Staff Reports/Discussion.
Item 3. Public Hearing on Proposed Plans and Specifications, Form of Contract and Bid Estimate of Cost for Construction for the Hawarden City Hall/Community Center Project. Mayor Porter opened the public hearing at 7:20 p.m. There were no oral or written comments received. The Council reviewed the standard architect form. The public hearing was closed at 7:21 p.m.
Item 4. Resolution 2004-34 - Approving the Lowest Responsible Bid and Awarding a Contract for Construction of Phase II of the City Hall/Community Center Project. This resolution will approve the construction bid and construction contract for the Community Center Project, Phase II, in the amount of $1,380,000. Council discussed the current bid and the changes involved. Moved by Borchers/Lubkeman to approve the current bid and award the contract for construction of Phase II of the City Hall/Community Center. Aye: Borchers, Nohava, Cauwels, Lubkeman. Nay: Harvey. Motion carried 4-1.
Item 5. Resolution 2004-35 - Setting Annual Salaries for Appointed Officers and Employees of the City of Hawarden for the Year Beginning July 1, 2004 and Ending June 30, 2005. This resolution provides for a flat 3.5 percent increase for all employees. The increase matches the union contract and was previously placed in the upcoming budget with no special wage adjustments proposed. Moved by Cauwels/Harvey to approve Resolution 2004-35. Aye: Borchers, Harvey, Nohava, Cauwels, Lubkeman. Nay: None. Motion carried unanimously.
Item 6. Resolution 2004-36 - Amending the Current Medical Care Expense Reimbursement of the Flex-Spending Benefit Portion of the Current Cafeteria Plan. This Resolution will increase our limit on the flexible spending plan for employees for various expenses. The initial limit was set lower at the start of the program. Moved by Cauwels/Lubkeman to approve Resolution 2004-36. Aye: Borchers, Harvey, Nohava, Cauwels, Lubkeman. Nay: None. Motion carried unanimously.
Item 7a. Resolution 2004-37 - Establishing a Tax Increment Fund and Authorizing a Loan to That Fund. This is a typical TIF grant, similar to what we have done several times before. TIF District C was established in 1994 at the same time and with the same proceeding as TIF's A and B within the City. It operates the same as the City TIF except with a slower payback rate due to the difference in the County tax rate. The economic grant would be as previously presented with a minimum of $50,000 or 20% of the tax assessment value of the property, up to a maximum of $100,000. Moved by Borchers/Lubkeman to approve Resolution 2004-37. Aye: Borchers, Harvey, Nohava, Cauwels, Lubkeman. Nay: None. Motion carried unanimously.
Item 7b. Resolution 2004-38 - Authorizing an Economic Development Grant to L. G. Everist. Moved by Harvey/Cauwels to approve Resolution 2004-38. Aye: Borchers, Harvey, Nohava, Cauwels, Lubkeman. Nay: None. Motion carried unanimously.
Item 8. Second Reading of Ordinance 625 - Extending an Expiration Date of an Urban Revitalization District for Tax Abatement Purposes. This Ordinance would extend our ability to issue tax abatements as a City for ten more years. The program as adopted, via ordinance 512, has been in place for fifteen years and expires June 30, 2004. The present program designates all the property within the City limits as eligible and provides a ten-year extension. Without the new ordinance, the City will no longer be able to issue tax abatements after July 1, 2004. Moved by Cauwels/Harvey to approve the second reading of Ordinance 625. Aye: Borchers, Harvey, Nohava, Cauwels, Lubkeman. Nay: None. Motion carried unanimously.
Item 9. Second Reading of Ordinance 626 - Amending Analog And Digital Cable Television Packaging And Rates. This will increase the base rate by $2.00 per month. $1.50 increase was budgeted for FY 04-05. Without the $1.50 increase we cannot support the number of channels we have. An additional channel and an additional .50 increase was recommended by the citizen's programming committee to bring the increase to $2 ($24.50). Other changes that are in the ordinance include restructuring the digital cable base package to meet cable programming contract requirements. This will change the digital price by a dollar and collapse three packages into one, bringing between 20 and 40 more channels to every digital customer depending on their current digital base package. The digital changes are planned to take effect June 1st, with the analog rate changes July 1 to correspond with the new fiscal year. Moved by Borchers/Lubkeman to approve the second reading of Ordinance 626. Aye: Borchers, Nohava, Cauwels, Lubkeman. Nay: Harvey. Motion carried 4-1.
Item 10. Resolution 2004-39 - Statement of Support and Commitment of Fiscal Responsibility for a RACI Grant Application for the Hawarden Area Partnership for Progress (HAPP), Inc. This grant would financially help HAPP in the rehabilitation of the Bonderson Building. The local government has to be the financial responsible party for the grant proceeds in order to be eligible to apply for the grant. HAPP is asking for $15,000. The planned expenditures for the project will be more than double the match required. Moved by Cauwels/Lubkeman to approve and support Resolution 2004-39. Aye: Borchers, Harvey, Nohava, Cauwels, Lubkeman. Nay: None. Motion carried unanimously.
Moved by Harvey/Nohava to adjourn. Motion carried unanimously. The Council Meeting adjourned at 7:53 p.m.
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Ricard Porter, Mayor
ATTEST:
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Craig Coffey, City Administrator
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