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The Council Meeting was called to order at 7:00 p.m.
Present: Council Members: Lubkeman, Borchers, Harvey, Nohava, Cauwels.
Absent: Mayor Porter
Staff Present: Craig Coffey, City Administrator; Tom Kane, Public Works Director; Chris Myres, Telecommunications Director; Jim Pickner, City Attorney; Sharole Rens, Finance Officer; Mike DeBruin, Police Chief.
Staff Absent: None.
In the absence of the Mayor, Mayor Pro-Tem, Cauwels presided over the meeting.
Item 1a. Approval of March 24, 2004 Minutes. Moved by Harvey/Nohava to approve the Minutes of March 24, 2004. Motion carried unanimously.
Item 1b. Approval of Claims for Payment. Moved by Lubkeman/Borchers to approve the Schedule of Claims for payment. Motion carried unanimously.
Item 1c. Open business from the Community (limited to a maximum of 5 minutes per item). There was no open business from the community.
Item 2a. Mayor's Report. Boy Scout Proclamation and Merry Maker Proclamation. Mayor Pro-Tem, Cauwels read the Merry Maker Proclamation entitled “Week of the Young Child” which will be celebrated April 18-24, 2004.
Item 2b. Staff Reports/Discussion.
Item 3. Presentation from Christmas Lighting Committee. Mary Johnson, representing the Holiday Decoration & Lighting Committee, was present to give a presentation on the progress and funding of the new holiday lights. Discussion was held on whether to re-do our present decorations or order new ones. The committee decided it would not be cost effective to re-do our present decorations and decided to order new decorations from Wayne Co. in Sheridan, Iowa. She stated that fund-raisers are being planned for this project, along with grant applications and donations. The committee is also asking the City to install the lights on the poles and buildings, and store the decorations. They also hope to have Phase I of this project completed this year and Phase II and Phase III in the future. A motion was made by Nohava/Cauwels to table the funding until the City’s fiscal year-end. Motion carried unanimously.
Item 4. Discussion of Solid Waste Contract -Presentation from Pete Kramer. Pete Kramer from Independence Waste presented a proposal for a new 4-year service contract with a $ .50 a month increase. Council commented on the excellent service we have received from Independence Waste and discussed different methods to increase the citizen participation in our recycling program. A motion was made by Borchers to extend the contract for four years with a $ .50 increase per month. The motion died for lack of a second. Council decided to postpone this item and look at different options and guidelines for effective recycling. They also discussed reviewing the contracts.
Item 5. First Reading of Ordinance 625 - Extending an Expiration Date of an Urban Revitalization District For Tax Abatement Purposes. This ordinance will extend our ability to issue tax abatements as a City for ten more years. If adopted the terms for issuing the abatements would be the same. The present program expires June 30, 2004. Moved by Harvey/Nohava to approve the first reading of Ordinance 625. Aye: Lubkeman, Borchers, Harvey, Nohava, Cauwels. Nay: None. Motion carried unanimously.
Item 6. Resolution 2004-22 - Proposing To Dispose Of Real Property And Publishing a Notice of a Public Hearing. HAPP Development Committee Chairman George Jacobs was present and gave an overview of the project. HAPP plans on restoring the building to a viable building shell for a downtown business. This Resolution as presented would sell the fire-damaged building to HAPP for $7,500. Discussion ensued about others who could be interested in the property. Moved by Nohava/Harvey to approve Resolution 2004-22 with the following amendments: To set the public hearing for May 12 instead of April 28th and to delete the reference to HAPP in paragraph 4 and instead accept bid proposals for the property’s use from the public. Aye: Lubkeman, Borchers, Harvey, Nohava, Cauwels. Nay: None. Motion carried unanimously.
Item 7. Resolution 2004 -32 - Authorizing an Economic Development Grant to the Hawarden Area Of Partnership for Progress (HAPP) in the Amount Of $7,500 for the Purpose of Purchasing Property, and the Furtherance of Community Economic Objectives in the Downtown Area. Proper procedure for this transaction would be to issue the economic grant to HAPP and then give it back to the City for the purchase of the property. Moved by Harvey/Nohava to postpone this item until the next regular council meeting. Motion carried unanimously.
Item 8. Resolution 2004 -33 - Creating Ten Additional Income Based Housing Grants For FY 2003-04. This resolution would make these grants available earlier than July 1, 2004. Fifteen grants have been issued to date and two grants have currently been submitted, but are not eligible to be funded until July 1, 2004. Moved by Borchers/Lubkeman to approve Resolution 2004-33 to Create Ten Additional Income Based Housing Grants for FY 2003-04. Aye: Lubkeman, Borchers, Harvey, Nohava, Cauwels. Nay: None. Motion carried unanimously.
Item 9. Closed Session of Telecommunication Issues under Iowa Code Section 388.9(1) (Proprietary). At 8:10 p.m., moved by Nohava/Cauwels to enter into Closed Session. Aye: Lubkeman, Borchers, Harvey, Nohava, Cauwels. Nay: None. Motion carried unanimously.
At 9:13 p.m., moved by Harvey/Nohava to adjourn Closed Session and resume Regular Session. Aye: Lubkeman, Borchers, Harvey, Nohava, Cauwels. Nay: None. Motion carried unanimously.
Item 10. First Reading of Ordinance 626 - Amending Analog And Digital Cable Television Packaging And Rates. This will increase the cable base rate by $1.50 per month, as budgeted for FY 04-05. Without the increase we cannot support the number of channels we have. An additional channel and an additional .50 increase were recommended by the citizen's programming committee to bring the increase to $2 ($24.50). Other changes that are in the ordinance include restructuring the digital cable base package to meet cable programming contract requirements. In addition, Animal Planet will be added to our cable tier. These changes will consolidate all 5 digital base packages into one and raise the overall digital price by $1.00. The digital changes are planned to take effect June 1st, with the analog rate changes July 1 to correspond with the new fiscal year. Moved by Borchers/Cauwels to approve the First Reading of Ordinance 626. Aye: Lubkeman, Borchers, Nohava, Cauwels. Nay: Harvey. Motion carried 4-1.
Item 11. Further Discussion on CAT Grant Application. Mr. Coffey explained the project to the Council and what the grant application would include such as a mile of a walking trail, outdoor community pavilion, outdoor ice rink, refurbishing the basketball court, tree arboretum, parking area by Central bridge and the removal of Central bridge. Also planned are the addition of ADA accessible bathrooms at Calliope Village, repairs to the Ruth Suckow house and moving the McNally Town Hall to Calliope Village for the creation of a Veteran’s Museum along with finishing the pipe in Dry Creek to Avenue E. He covered costs and financial commitments that will be necessary to finance the project. The Council directed staff to pursue the grant application for this project.
Item 12a. Request for a new Class E Liquor License, Class C Beer License, and Class B Wine License, with Sunday Sales – Request by Old Calliope Liquor, Owner Luke Boyer, and located at 2021 Avenue E to receive a new license. Moved by Harvey/Nohava to approve the request for a new Class E Liquor License, Class C Beer License and Class B Wine License with Sunday Sales for Luke Boyer dba Old Calliope Liquor. Motion carried unanimously.
Item 12b. Request for Temporary License Transfer of Class LC Alcohol License to the former LSS Gymnasium for Saturday, April 17, 2004 - Request from Brian Engleman dba as Hawarden Golf Club House. Moved by Harvey/Nohava to approve the temporary license transfer for Brian Engleman dba Hawarden Golf Club House to the LSS Gym on April 17, 2004. Motion carried unanimously.
Moved by Harvey/Nohava to adjourn. Motion carried unanimously. The Council Meeting adjourned at 9:31 p.m.
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Michael Cauwels, Mayor Pro-Tem
ATTEST:
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Craig Coffey, City Administrator
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