 |
 |
 |
|
|
|
The Council Meeting was called to order at 7:05 p.m.
Present: Mayor Porter; Council Members: Nohava, Cauwels, Lubkeman, Woodley.
Absent: Councilman Harvey was recorded present at 7:45 p.m.
Staff Present: Craig Coffey, City Administrator; Tom Kane, Public Works Director; Chris Myres, Telecommunications Director; Sharole Rens, Finance Office; Jim Pickner, City Attorney
Staff Absent: Mike DeBruin, Police Chief.
Others Present: Bob Borchers, Councilman Elect.
Item 1a. Approval of December 10, 2003 Minutes. Moved by Cauwels/Woodley to amend the vote in Item 10 to read “Aye: Harvey, Cauwels, Woodley. Abstain: Nohava. Nay: None. Motion to approve the amended Minutes carried 3-0.
Item 1b. Approval of Claims for Payment. Moved by Lubkeman/Woodley to approve the Schedule of Claims for payment. Motion carried unanimously.
Item 1c. Open Business from the Community (limited to a maximum of 5 minutes per item). There was no open business from the community.
2a. Mayor's Report. Mayor Porter thanked Wanda Woodley for her years of dedicated service as Council Woman and presented her with a gift. He also thanked all the Council for serving throughout the year and also thanked City employees for their service to the community. Mr. Porter read a thank you note from Mid-Sioux for the City’s Project Share contributions and support. He also mentioned that board positions on the Park, Zoning and the Pool Committee would be advertised soon, and encouraged anyone interested to send a letter to the City Offices.
Mr. Porter left the meeting at 7:10 p.m. Mayor Pro-Tem Cauwels then conducted the meeting.
Item 2b. Staff Reports/Discussion.
Item 3a. Refinancing of Electric Bond - Mr. John Geist from Ruan Securities presented a proposal for Electric Bond Refinancing and read a letter of intent setting interest rates. Moved by Lubkeman/Woodley to authorize the Mayor to sign the letter of intent. Motion carried 4-0.
Item 3b. Public Hearing - Hold Public Hearing on a Loan Agreement. The Public Hearing was opened at 7:20 p.m. There were no oral or written comments. The Public Hearing was closed at 7:21 p.m.
Item 3c. Resolution 2003-76, a Resolution Taking Additional Action to Enter Into a Loan Agreement. This resolution will allow the City to refinance our Electric Revenue resulting over $100,000 in present value savings and over $131,000 in actual dollars. This translates into a savings of about $10,000 for the remaining life of the note. The note will expire in 2016. Moved by Nohava/Woodley to approve Resolution 2003-76. Aye: Nohava, Cauwels, Lubkeman, Woodley. Nay: None. Motion carried 4-0.
Item 4. Third Reading of Ordinance 623 - an Ordinance Amending Title 2, Chapter 2.32 by Deleting the Chapter in its Entirety and Replacing it With a New Chapter 2.32 Titled “Park Board” Providing for a Five Member Appointed Park Board and Listing Park Board Duties and Responsibilities. This Ordinance will make the Park Board an appointed 5 member Board but does not add any responsibilities to the Park Board but will allow them to take on additional responsibilities if they so choose. Moved by Woodley/Lubkeman to approve the Third Reading of Ordinance 623. Aye: Nohava, Cauwels, Lubkeman, Woodley. Nay: None. Motion carried 4-0.
Item 5. Resolution 2003-77 - Appointing Three Existing Park Board Members Based on Ordinance 623. This Resolution will appoint our three Park Board members consistent with their elected terms with the exception of newly appointed Jerrod Lynott. Terms will go from a 6-year appointed term to a 4- year appointed term. Moved by Cauwels/Nohava to change the effective date upon the publication of Ordinance 623 and approve Resolution 2003-77. Aye: Nohava, Cauwels, Lubkeman, Woodley. Nay: None. Motion carried 4-0.
Item 6. First Reading of Ordinance 624 - An Ordinance Amending Electric Rates. Mr. Coffey addressed the 7% electric rate increase, the $3.00 charge issue and the electric base rate with the Council. He presented three ordinances with multiple proposals in each ordinance. The Council chose ordinance 624B. Within Ordinance 624B, they selected the proposal which removes the $3 charge and puts it into the rate and accounts for the 7% increase. Moved by Cauwels/Lubkeman to approve Ordinance 624B, Amending Electric Rates. Aye: Cauwels, Lubkeman, Woodley. Nay: Nohava. Motion carried 3-1 on its first reading.
Councilman Harvey was recorded present at 7:45 p.m.
Item 7. Resolution 2003-78 - Approving Territory Agreement With Southern Sioux Rural Water District. Moved by Woodley/Nohava to delete Paragraph 3 and Paragraph 12 in the Territory Agreement and approve Resolution 2003-78 with changes. Aye: Nohava, Cauwels, Lubkeman, Woodley, Harvey. Nay: None. Motion carried unanimously.
Item 8. Resolution 2003-79 - Establishing a Tax Increment Revenue Fund and Authorizing a Loan to That Fund. This Resolution will set up a TIF debt to provide the HAPP organization monies for the purpose of purchasing an industrial building for the expansion of a local manufacturer. Moved by Cauwels/Woodley to approve Resolution 2003-79. Aye: Nohava, Cauwels, Lubkeman, Woodley, Harvey. Nay: None. Motion carried unanimously.
Item 9. Resolution 2003-80 - Authorizing an Economic Development Grant of $146,000, With Conditions to the Hawarden Area Partnership for Progress, Inc., for the Purpose of Purchasing an Industrial Building Within TIF District A, for the Purpose of Expanding a Local Manufacturer. This provides a grant to HAPP to facilitate the purchase of the former Wahoo building from Mr. Arlon Sandbulte for $195,000 for the expansion of Hawarden Machine. The remainder of the money to close the purchase will come from Hawarden Machine. Mr. Coffey provided the Council with draft agreements between the City and HAPP as provided for in the Resolution. One is a Forgivable Loan Agreement/Promissory Note. The other is a Mortgage Agreement. He also included a draft lease-purchase agreement that will be utilized between HAPP and Hawarden Machine. Not provided is the tax assessment agreement between HAPP and the City. Moved by Woodley/Lubkeman to approve Resolution 2003-80. Aye: Nohava, Cauwels, Lubkeman, Woodley, Harvey. Nay: None. Motion carried unanimously.
Item 10. Request for Temporary License Transfer of Class LC Alcohol License to the Old City Hall for January 2, 2004 - Request from Brian Engleman dba as Sportsman’s Lounge. Moved by Nohava/Cauwels to approve the temporary Class LC Liquor License to the Old City Hall on January 2, 2004. Motion carried unanimously.
Item 11. Discussion/Workshop of Draft Codification. Moved by Harvey/Woodley to postpone this item until the next regular Council Meeting on January 14, 2004. Motion carried unanimously.
Item 12. Review of 2003 Strategic Planning Goals. Mr. Coffey presented a progress sheet on the 2003 Strategic Planning Goals.
Item 13. Strategic Planning/Goal Setting for 2004-06 and Beyond. Mr. Coffey presented a rough draft of potential goals from a previous list and also current issues that he recommends be addressed. He asked Council for goals for the future of the City they would like accomplished.
Item 14. City Administrator Review - Closed Session for Discussion of a Personnel Matter Under Iowa Code Section 21.5,l,i. This item was postponed until December 29th Special Council Meeting when Mayor Porter can be in attendance.
Moved by Woodley/Nohava to adjourn. Motion carried unanimously. The Council Meeting adjourned at 8:45 p.m.
____________________________
Michael Cauwels, Mayor Pro-Tem
ATTEST:
________________________
Craig Coffey, City Administrator
|
|
|