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The Council Meeting was called to order at 7:03 p.m.
Present: Council Members: Harvey, Nohava, Cauwels, Woodley.
Absent: Mayor Porter; Councilman, Lubkeman
Staff Present: Craig Coffey, City Administrator; Chris Myres, Telecommunications Director; Sharole Rens, Finance Officer; Mike DeBruin, Police Chief.
Staff Absent: Tom Kane, Public Works Director.
Jim Pickner, City Attorney, was recorded present at 7:15 p.m.
In the absence of the Mayor, Mayor Pro-Tem, Cauwels conducted the meeting.
Item 1a. Approval of November 22, 2003 Minutes. Moved by Woodley/Harvey to approve the Minutes of November 22, 2003. Motion carried unanimously.
Item 1b. Approval of Claims for Payment. Moved by Harvey/Woodley to approve the Schedule of Claims for payment. Motion carried unanimously.
Item 1c. Open Business from the Community (limited to a maximum of 5 minutes per item). There was no open business from the community.
Item 2a. Mayor's Report. No Mayor’s report was given.
Item 2b. Staff Reports/Discussion.
Item 3. Resolution 2003-74. Creating Five Additional Income Based Housing Grants for FY 2003-04. This grant would create 5 additional grants for this fiscal year and doing so would require a budget amendment. The funds are on hand for these additional grants in the Low-Moderate Income Project Fund. Moved by Woodley/Nohava to approve Resolution 2003-74. Aye: Harvey, Nohava, Cauwels, Woodley. Nay: None. Motion carried unanimously.
Item 4. City Audit Presentation for FY 2002-03. The City Audit for FY 2002-03, prepared by Jeff Peters of Williams and Company, LeMars, Iowa, was presented to the Council. He discussed details of the audit and explained the GASB34 changes and requirements for financial reporting. He stated that the City had another clean audit year and was in good financial condition.
Item 5. Final Review & Comments of Community Center Construction Plans. Mr. Dale McKinney or Paul Martin will be present to discuss final concerns on the plans prior to bidding. The final plans of the Community Center were presented by Architect, Dale McKinney and items of concern were discussed. The construction plans are expected to be completed and bid out in the next two weeks.
Item 6. Second Reading of Ordinance 622, An Ordinance Increasing Electric Rates by 7%. This is a pass thru rate increase due to the WAPA rate increases. The new 17% increase from WAPA will take place effective on January 1, 2004. Discussion was held on the $3.00 meter charge in electric utility and previously used for doctor recruitments and locum tenum. Moved by Woodley/Cauwels to approve the second reading of Ordinance 622. Aye: Cauwels, Woodley. Nay: Harvey, Nohava. Motion failed. This ordinance was defeated on its second reading.
Item 7. Second Reading of Ordinance 623 - An Ordinance Amending Title 2, Chapter 2.32 By Deleting The Chapter In Its Entirety And Replacing It With A New Chapter 2.32 Titled "Park Board" Providing For A Five Member Appointed Park Board And Listing Park Board Duties And Responsibilities. This will make the Park Board an appointed 5 member Board. This does not, however, add any responsibilities to the Park Board but will allow them to take on additional responsibilities if they so chose. Moved by Harvey/Woodley to approve the second reading of Ordinance 623. Aye: Harvey, Nohava, Cauwels, Woodley. Nay: None. Motion carried unanimously.
Item 8. Resolution 2003-75, to Fix a Date for a Public Hearing on a Loan Agreement in the Principal Amount not to Exceed $2,960,000. This resolution will allow us to refinance our Electric Revenue resulting in approximately $95,000 in present value savings and over $125,000 in actual dollars. This will translate into a savings of about $10,000 for the remaining life of the note. The note will expire at the same time as the existing bond issue (2016). Aye: Harvey, Nohava, Cauwels, Woodley. Nay: None. Motion carried unanimously.
Council chose to move to Item 11, Closed Session.
Item 11. Closed Session under Iowa Code 21.5,1,j for Discussion of the Purchase of Property.
At 8:28 p.m., moved by Woodley/Nohava to enter into Closed Session for the purpose of discussing property purchase. Aye: Harvey, Nohava, Cauwels, Woodley. Nay: None. Motion carried unanimously.
At 8:52 p.m., moved by Harvey/Nohava to adjourn Closed Session and resume Regular Session. Aye: Harvey, Nohava, Cauwels, Woodley. Nay: None. Motion carried unanimously.
Item 9. Discussion of Prioritizing and Financing a Capital Street Improvement Program. Mr. Coffey presented a detailed Capital Street Improvement Program and potential Financial Implementation Plan along with the 1997 Street Study. Discussion was held on the revenues needed for this project and work on a projected plan. No formal action was taken. Mr. Coffey will fine-tune the draft document to get it in final form.
Item 10. Request for Renewal of a LC Liquor License with Sunday Sales – A request by Owner Shannon Nohava, Sole Proprietorship, dba as the Pro Sport Bistro located at 909 Central Avenue to renew a license at this location. Moved by Woodley/Cauwels to approve the liquor license renewal with Sunday sales for the Pro Sport Bistro. Motion carried unanimously. Aye: Harvey, Cauwels, Woodley. Abstain: Nohava. Nay: None.
Item 12. Discussion/Workshop of Draft Codification Code. Mr. Coffey gave out copies of the draft codification for Council review. He asked Council to browse the large document and to specifically read any areas of concern. He said he would have some specific questions for the Council at the next meeting to move this project forward.
Moved by Nohava/Woodley to adjourn. Motion carried unanimously. The Council Meeting adjourned at 9:12 p.m.
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Michael Cauwels, Mayor Pro-Tem
ATTEST:
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Craig Coffey, City Administrator
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