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The Council Meeting was called to order at 7:05 p.m.
Present: Mayor Porter; Council Members: Harvey, Cauwels, Lubkeman, Nohava, Woodley
Absent: None
Staff Present: Craig Coffey, City Administrator; Tom Kane, Public Works Director; Chris Myres, Telecommunications Director; Jim Pickner, City Attorney; Mike DeBruin, Police Chief.
Absent: Sharole Rens, Finance Officer.
Standard Agenda Items
Item 1a. Approval of September 22, 2003 Minutes. Moved by Cauwels/Lubkeman to approve the Minutes of September 22, 2003. Motion carried unanimously.
Item 1b. Approval of Claims for Payment. Moved by Woodley/Cauwels to approve the Schedule of Claims for payment. Motion carried unanimously.
Item 1c. Open Business From the Community (limited to a maximum of 5 minutes per item). There was no open business from the community.
2a. Mayor's Report. Mayor Porter thanked everyone for their continued patience that have been involved in the downtown fire project. He also thanked everyone for keeping their own properties cleaned up. Tom Kane’s 50th Birthday was also announced in the form of a Mayoral Proclamation.
Item 2b. Staff Reports/Discussion.
Item 3. Third Reading of Revised Ordinance 616, an Ordinance Amending Title 9, Chapter 9.03 "Additional Stationary Traffic Regulations (Parking)" by Adding New Prohibited Parking Areas. The changes to the descriptions of the "No Parking" areas have been incorporated into a new ordinance. Moved by Harvey/Cauwels to approve the third and final reading of Revised Ordinance 616. Aye: Harvey, Cauwels, Lubkeman, Nohava, Woodley. Nay: None. Motion carried unanimously.
Item 4. Third Reading of Ordinance 618, an Ordinance Amending Title 9, Chapter 9.04 by Deleting Section 9.04.05 in its Entirety and Replacing it With a New Section 9,04.05 With the Same Title "Snowmobile and All Terrain Vehicle Regulations". The changes from the last meeting in Number 8 have been incorporated into the new ordinance. Moved by Woodley/Lubkeman to approve the third reading of Ordinance 618. Aye: Harvey, Cauwels, Lubkeman, Nohava, Woodley. Nay: None. Motion carried unanimously.
Item 5. Third Reading of Ordinance 619, an Ordinance Amending Title 12, Chapter VI Rates, Section 6.6 "Electric Utility Rates" by Adding a New Section 6.6.7 Entitled "Renewable Energy Rates". This ordinance will adopt the rate for implementation of the Renewable Energy Program. Moved by Cauwels/Harvey to approve the third reading of Ordinance 619. Aye: Harvey, Cauwels, Lubkeman, Nohava, Woodley. Nay: None. Motion carried unanimously.
Item 6. Second Reading of Ordinance 620, an Ordinance Amending Title 12, Chapter VI Rates, Section 6.7 "Gas Utility Rates" by Amending 6.7.1 "Gas Utility Rates for All Classes of Service" by Increasing the Rates and by Amending 6.7.2 "Wholesale Gas Adjustment Charges" by Raising the Threshold Before Such Charges Shall Apply. This Ordinance will make two changes to our gas rates. The first is an increase in the gas rate to cover the increased transportation charges that Mid American (Northern Natural Gas) will begin charging Nov. 1, 2003. The second is an increase that will raise the rate by .75 per MCF. This will be offset in the wholesale gas fuel adjustment charges, having no affect on what the customer pays. Moved by Woodley/Cauwels to approve the second reading of Ordinance 620. Aye: Harvey, Cauwels, Lubkeman, Nohava, Woodley. Nay: None. Motion carried unanimously.
Item 7. First Reading of Ordinance 621, an Ordinance of the City of Hawarden Amending Title 7, "Animals" by Deleting Section 7.04.13 "Owners Duty" and Replacing it With a New Section 7.04.13, Entitled "Diseased Animals", Revising the Definition of Vicious Animal Within Section 7.08.01 and Deleting Section 7.08.04 "Keeping of Vicious Animals" by Replacing all the Paragraphs Therein; Adding Repealer and Severability Clauses and an Effective Date. This will address some of the previous problems encountered with this Ordinance such as the removal of animals from City limits, restrictions, and also probation time. Moved by Harvey/Woodley to postpone this item until the October 22nd Council Meeting to allow more time for review. Motion carried unanimously.
8. a. Changing the Regularly Scheduled Wednesday, November 26th City Council Meeting to Monday, November 24th.
b. Changing the Regularly Scheduled Wednesday, December 24th City Council Meeting to Monday, December 22nd.
On these two meeting dates, there are conflicts due to the proximity to Thanksgiving and Christmas. Moved by Cauwels/Nohava to change the meeting dates on both Item A to November 24th and Item B to December 22nd. Motion carried unanimously.
Item 9. Resolution 2003-63, Authorizing the Refund of a Customer Overpayment Beyond Five Years. This Resolution will entitle the customer a refund for overcharges of $4,482.00 for utilities based on the temporary commercial rates used during construction and not switched to a residential rate after the completion of the project. Moved by Nohava/Woodley to approve Resolution 2003-63, Authorizing the Refund of a Customer Overpayment Beyond Five Years. Aye: Harvey, Cauwels, Lubkeman, Nohava, Woodley. Nay: None. Motion carried unanimously.
Item 10. Resolution 2003-64, Extending the TIF Housing Grant Home Completion Date in Resolution 2001-32 as Amended Until May 1, 2004. The current date for home completion in the Resolution is December 31, 2003. This program was designed to spur housing development in Hawarden. As the deadline approaches, there are two homes that could possibly miss this deadline. Moved by Woodley/Cauwels to approve Resolution 2003-64. Aye: Harvey, Cauwels, Lubkeman, Nohava, Woodley. Nay: None. Motion carried unanimously.
Item 11. Resolution 2003-65, Approving the Submittal of an Application to Iowa Living Roadways for a Community Visioning Program. This Resolution will provide design assistance for the beautification of main street corridors within the City. There is a match of $1,000 required to leverage $7,500 in assistance. Moved by Cauwels/Lubkeman to approve Resolution 2003-65. Aye: Harvey, Cauwels, Lubkeman, Nohava, Woodley. Nay: None. Motion carried unanimously.
Item12. Discussion of Inspector for the New Community Center. Applications for an inspector for the New Community Center were reviewed and discussed. References will be checked out and the City Administrator will then make a recommendation at the next regular Council meeting. Discussion items were budget, approximate hours, working relationships and reports.
Item 13. Resolution 2003-66, Approving an Easement on Property (Lot 13, Block 6, Original Plat of Hawarden). The City Attorney presented the easement on this property and explained that this will essentially perfect the easement that is already placed on the property. Moved by Cauwels/Woodley to approve Resolution 2003-66. Aye: Harvey, Cauwels, Lubkeman, Nohava, Woodley. Nay: None. Motion carried unanimously.
Item 14. Resolution 2003-67, Approving a Local Match Resolution for the Hazard Mitigation Grant Program. Mr. Coffey explained the Hazard Mitigation Grant Program will evaluate our susceptibility to a natural or man-made hazard or disaster. Moved by Cauwels/Nohava to approve Resolution 2003-67. Aye: Harvey, Cauwels, Lubkeman, Nohava, Woodley. Nay: None. Motion carried unanimously.
Item 15. Resolution 2003-68, a Resolution of the City Council of Hawarden, Iowa to Request the Assistance of the Staff of the Northwest Iowa Planning and Development Commission. This Resolution approves a contract with the Northwest Iowa Planning and Development Commission to conduct the evaluation described in the previous item. Moved by Woodley/Lubkeman to approve Resolution 2003-68. Aye: Harvey, Cauwels, Lubkeman, Nohava, Woodley. Nay: None. Motion carried unanimously.
Item 16. Review of Status of 2003 Goals. Mr. Coffey reviewed the status of the 2003 goals and discussed the upcoming projects with the Council, including codification of ordinances, street improvement plans, sewer plan for 20th Street, and the property maintenance code.
Moved by Nohava/Woodley to adjourn. Motion carried unanimously. The Council Meeting adjourned at 8:05 p.m.
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Ricard Porter, Mayor
ATTEST:
________________________
Craig Coffey, City Administrator
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