Council Minutes April 21, 2003

MINUTES CITY COUNCIL MEETING
Hawarden Public Library
Monday, April 21, 2003 at 7:00 PM

The Council Meeting was called to order at 7:00 p.m.

Present: Council Members: Woodley, Harvey, Cauwels, Lubkeman, Nohava.

Absent: Mayor Porter

In the absence of the Mayor, Mayor Pro-Tem, Cauwels conducted the meeting.

Staff Present: Craig Coffey, City Administrator; Tom Kane, Public Works Director; Jim Pickner, City Attorney; Sharole Rens, Finance Officer; Mike DeBruin, Police Chief.

Staff Absent: None

Standard Agenda Items

Televised

Item 1a. Approval of April 7 and April 9, 2003 Minutes. Moved by Harvey/Woodley to approve the Minutes of April 7 and April 9, 2003. Motion carried unanimously.

Item 1b. Approval of Claims for Payment. Moved by Woodley/Nohava to approve the Schedule of Claims for payment. Motion carried unanimously.

Item 1c. Open Business from the Community (limited to a maximum of 5 minutes per item). Harlan Van Egdom, representing the American Legion, was present to invite the Mayor, Council, City Administrator and all the public to a ground breaking ceremony with a barbecue fund raiser on April 26th at the City Park Shelter House for the Veteran’s Memorial. Mr. Van Egdom told the Council of the plans for the memorial and that stones have been ordered and are being cut and polished. The groundwork will start in May and will be dedicated Sunday, August 31, 2003.

Item 2a. Mayor Report. Mayor Pro-Tem, Cauwels reminded everyone of the City Wide Clean Up and urged everyone to have everything out to the curb by Monday morning April 28th.

Item 2b. Staff Reports/Discussion.

Mr. Coffey reported that the Dry Creek Project has begun with the group from NWICC. The pipe will run from 9th Street to just past the Avenue K bridge, and also 500 ft. of pipe will be added on the north end in Ames Park during this phase of the project.
Mr. Coffey told the Council that an agreement has been reached with the Attorneys for Pedro Leon dba LaTapatia. Demolition is tentatively scheduled prior to May 9th. This will get the north building down. He also updated the Council on economic development issues.
Mr. Coffey visited the State Capital, along with Sioux Center, Sheldon, Orange City and others to talk to legislators regarding TIF changes and pending cuts to shared state revenues, which may force some major cuts in City services.
He informed the Council that Police Chief, DeBruin would be attending the Ireton meeting to work on the police contract. Recreational activity updates were given to the Council.

Public Works Director, Tom Kane, gave a brief summary of information he received from the WAPA Meeting he attended, including potential electric increases of 13-17%, which would translate into a 7% increase in rates to our customers. Northern Natural Gas, (now MidAmerican owned) will be placing a 13% increase in transportation costs, which would translate into a 1% increase in rates to our customers. Our April contract for natural gas is up and we are looking at buying for next winter if prices fall. Sharole Rens will be attending the Finance Officer’s Meeting in Des Moines this week.

Chris Myres, Telecommunications Director, reported that the lightning storm last Friday took out several telephone RSU’s.

Note: Item 3 was moved to the last item because Mr. Oswald was not able to make the 7:00 p.m. meeting.

Item 4. Discussion of Contract With Independence Waste. Pete Kramer and Troy Ogan from Independence Waste were present to discuss their residential solid waste contract with the City, which will expire in December, 2004. He presented projected cost increases of $ .50 a year for three years, starting in 2005 to cover increases in equipment and insurance. Council advised Staff to research other communities and get back to Mr. Kramer at the end of this year.

Item 5. Acceptance of Sewer Plant Clarifier Replacement Project. This project has been completed and came within contract costs with one change order for the motor. Moved by Nohava/Lubkeman to approve the Sewer Plant Clarifier Replacement Project. Motion carried unanimously.

Item 6. Amendment of Resolution 2003-16, A Resolution Proposing to Dispose of Real Property, and the Scheduling of a Public Hearing on the Property Sale Proposal. (Industrial Park Property - amending previous sale proposal). This will amend the previous sale proposal to eliminate the bidding of the sale. Moved by Woodley/Nohava to approve amended Resolution 2003-16. Aye: Woodley, Harvey, Cauwels, Lubkeman, Nohava. Nay: None. Motion carried unanimously.

Item 7. Request for Temporary License Transfer of Class C Liquor License to the Old City Hall for May 3, 2003. Moved by Harvey/Woodley to approve the temporary license transfer from Brian Engleman dba as Sportsman’s Lounge, to the Old City Hall on May 3, 2003. Motion carried unanimously.

Item 8. Approval of Notice of Public Hearing and Amendment of Current FY 2002-03 City Budget. Moved by Woodley/Lubkeman to approve the Notice of Public Hearing for the Amendment of Current FY 2002-03 City Budget. Motion carried unanimously.

Moved by Cauwels/Harvey to postpone items 9, 10, and 11 until the next regular City Council Meeting on May 5, 2003. Aye: Woodley, Harvey, Cauwels, Lubkeman, Nohava. Nay: None. Motion carried unanimously.

Item 9. Resolution No. 2003-25, a Resolution Establishing a Tax Increment Revenue Fund and Authorizing Loan to That Fund. This will provide the funding mechanism for the economic grant in Resolution 2003-26.

Item 10. Resolution 2003-26, a Resolution Authorizing an Economic Development Grant to the Hawarden Area of Partnership for Progress for the Purpose of Providing an Economic Grant for the Redevelopment/Reconstruction of the Old City Hall into Six Upscale Apartments. This will provide the grant to HAPP for the issuance of a future economic grant.

Item 11. Resolution 2003-27, a Resolution Proposing to Dispose of Real Property and Publishing Notice of a Public Hearing on the Property Sale Proposal (Old City Hall). This will allow the sale of the property to Old City Hall for redevelopment.

Item 12. Resolution 2003-28, a Resolution Proposing to Dispose of Real Property and Publishing Notice of Public Hearing on the Property Sale Proposal (Property in Calliope). This is property that the City received as part of the demolition of a structure several years ago. Moved by Harvey/Nohava to approve Resolution 2003-28. Aye: Woodley, Harvey, Cauwels, Lubkeman, Nohava. Nay: None. Motion carried unanimously.

Item 13. Discussion of Community Center Layout - Discussion With City Council About Facets of the Community Center Phase II. Mr. Coffey presented proposed facets of the Community Center Phase II and a proposed layout for the new City offices.

Item 3. Resolution 2003-24, a Resolution Setting a Date for Public Hearing on a Loan Agreement for $110,000 of General Obligation Refunding Bonds and Sale of $1,060,000 General Obligation Corporate Purpose and Refunding Bonds. Mr. Tim Oswald from Piper Jaffray presented financing plans to the Council and discussed the process for the issuance of debt. The debt issued will go for the Community Center Project and $110,000 towards the early repayment of the Swimming Pool Debt. The remainder of the swimming pool debt will come from the swimming pool fund and debt service fund. With the financing, our principal and interest payments and debt service tax rates will go down. Moved by Woodley/Nohava to approve Resolution 2003-24. Aye: Woodley, Harvey, Cauwels, Lubkeman, Nohava. Nay: None. Motion carried unanimously.

Moved by Nohava/Woodley to adjourn. Motion carried unanimously. The Council Meeting adjourned at 8:20 p.m.

____________________________
Mike Cauwels, Mayor Pro-Tem

ATTEST:

________________________
Craig Coffey, City Administrator

MINUTES CITY COUNCIL MEETING Hawarden Public Library Monday, April 21, 2003 at 7:00 PM

Standard Agenda Items

Other Agenda Items

MINUTES CITY COUNCIL MEETING
Hawarden Public Library
Monday, April 21, 2003 at 7:00 PM