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The Council Meeting was called to order at 6:23 p.m.
Present: Mayor Porter; Council Members: Nohava, Woodley, Harvey, Cauwels. Councilman Lubkeman was recorded present at 6:25 p.m.
Absent: None.
Staff Present: Craig Coffey, City Administrator; Tom Kane, Public Works Director; Jim Pickner, City Attorney; Sharole Rens, Finance Officer; Mike DeBruin, Police Chief.
Staff Excused: Chris Myres, Telecommunications Director
Televised
Item 1a. Approval of Mach 17, 2003 and April 4, 2003 Minutes. Moved by Cauwels/Nohava to approve the claims of March 17th and April 4th. Motion carried unanimously.
Item 1b. Approval of Claims for Payment. Moved by Woodley/Cauwels to approve the Schedule of Claims for payment. Motion carried unanimously.
Item 1c. Open Business from the Community (limited to a maximum of 5 minutes per item). Bruce Odson from The Independent, presented information to the Council on population growth in Sioux County. He also commented on the awards the newspaper has received on education and government issues and thanked the Council members and City staff for all their cooperation.
Item 2a. Mayor Report. Mayor Porter extended his sympathy to City employees, Connie Bakker and Al Mace, for the death of Connie’s mother and Al’s Father. He acknowledged all those who work on economic development in the community, including HAPP, the Economic Development Committee and City Administrator, Craig Coffey. Mr. Porter also thanked all the citizens of Hawarden for driving safely during our last snowstorm and thanked the City crew for the cleanup of the streets.
Item 2b. Staff Reports/Discussion. Mr. Coffey reported that a new date has not been set up for the union negotiation meeting. He also stated the quotes have now come back from the insurance company with rates better than expected. Mr. Coffey said the construction of a new fire station may be started this fiscal year. He also reported that Tim Ericson filled the opening in the Water/Sewer Department with his previous position being filled by Jeff Schurman, leaving an opening in the Street Department. Tom Kane reported that Mark Scott has now been hired for the position on the Street Dept. Tom also commented that the City Wide Clean Up is set for April 28th through May 2nd. He said gas prices have gone up 30 to 40% with increases in form of a fuel surcharge to show up in the May utility bills.
Item 3. Resolution 2003-15, a Resolution Urging Congress to Take all Necessary Steps to Restore Integrity and Transparency to Energy Markets. This resolution will be sent to Washington Legislators encouraging the stabilization of natural gas markets. Moved by Harvey/Woodley to approve Resolution 2003-15. Aye: Nohava, Woodley, Lubkeman, Harvey, Cauwels. Nay: None. Motion carried unanimously.
Item 4. Closed Session Under Iowa Code 21.5,1,j for Discussion of the Purchase of Property. At 6:41 p.m., moved by Cauwels/Nohava to enter into Closed Session under Code 21.5,l,j for the purpose of discussing purchase of property. Motion carried unanimously. At 7:01, moved by Cauwels/Woodley to adjourn Closed Session and resume Regular Session. Motion carried unanimously.
Item 5. Resolution 2003-16, a Resolution Proposing to Dispose of Real Property and Advertising the Sale, Taking of Bids and the Scheduling of a Public Hearing on the Property Proposed to be Sold. This property is proposed to be sold to HAPP and will ultimately be deeded to Heartland Motors in exchange for the construction a new facility. Discussion was held regarding the costs involved with utility services. Moved by Cauwels/Woodley to approve Resolution 2003-16. Aye: Nohava, Woodley, Lubkeman, Harvey, Cauwels. Nay: None. Motion carried unanimously.
Item 6. Resolution 2003-17, a Resolution Establishing Tax Increment Revenue Fund and Authorizing Loan to That Fund. This Resolution will establish a fund through debt for $280,000. If this matter is delayed and the City is unable to provide for economic grants in the future, previous projects and verbal commitments could be nixed. This project is projected to add at least $940,000 to our tax base. Moved by Woodley/Cauwels to approve Resolution 2003-17, Establishing a Tax Increment Revenue Fund and Authorizing Loan to That Fund. Aye: Nohava, Woodley, Lubkeman, Cauwels. Nay: Harvey. Motion carried.
Item 7. Resolution 2003-18, a Resolution Authorizing an Economic Development Grant to the Hawarden Area of Partnership for Progress for the Purpose of Purchasing Property, and Providing Future Economic Grants for the Construction of a New Auto Dealership, and the Relocation of a Downtown Retail Anchor. This economic grant is proposed to go to HAPP and be disbursed at the completion of the projects within TIF District A. Moved by Woodley//Cauwels to approve Resolution 2003-18. Aye: Nohava, Woodley, Lubkeman, Harvey, Cauwels. Nay: None. Motion carried unanimously.
Item 8. Resolution 2003-19, a Resolution Authorizing the Mayor and City Administrator to Sign a 1 Year Renewing Lease of City Property for the Purpose of Agricultural Livestock. This property is grandfathered in for livestock, however will not be allowed on any new property. Moved by Cauwels/Nohava to approve Resolution 2003-19 and to renew this lease. Aye: Nohava, Woodley, Lubkeman, Harvey, Cauwels. Nay: None. Motion carried unanimously.
Item 9. Resolution 2003-20, A Resolution Accepting the Dedication of Real Property. This resolution formerly accepts a portion of property that will be given to the City of Hawarden. This will preserve the property along the river for the citizens as a future walking trail. HAPP is buying the remainder of the property. Gifts to HAPP are not tax deductible but gifts to the City are. Moved by Harvey/Nohava to approve Resolution 2003-20, Accepting the Dedication of Real Property. Aye: Nohava, Woodley, Lubkeman, Harvey, Cauwels. Nay: None. Motion carried unanimously.
Item 10. Resolution 2003-21, Authorizing a $2,000 Economic Development Loan for the Purpose of Demolishing a Hazardous, Fire Damaged Structure. These loan monies will be given to Mr. Pedro Leon to pay for the falling of the front and rear walls into his basement. This will remove the immediate hazard, allow the fire investigation to proceed, and eliminate our responsibility for anything that happens in the demolition. Moved by Cauwels/Woodley to approve Resolution 2003-21 with changes to Section 3 as proposed by the City Attorney with acceptable security to be determined by the City Administrator and City Attorney. Aye: Nohava, Woodley, Lubkeman, Harvey, Cauwels. Nay: None. Motion carried unanimously.
Item 11. Resolution 2003-22, a Resolution of the City of Hawarden Approving a Contract for Two Years to Provide for Emergency Law Enforcement Services to the City of Ireton and Authorizing the Mayor and City Administrator to Sign the Necessary Contractual Agreements. Moved by Harvey/Lubkeman to approve Resolution 2003-22. Aye: Nohava, Woodley, Lubkeman, Harvey, Cauwels. Nay: None. Motion carried unanimously.
[Councilman Nohava was called on a fire call at 7:30 p.m.]
Item 12. Resolution 2003-23, a Resolution of the City of Hawarden Approving a Contract with U.S. Bancorp Piper Jaffray to Act as Financial Advisor for the City of Hawarden for the Issuance of $1,060,000 Debt. Mr. Coffey provided a contract and payment schedule to the Council. Both Ruan Securities and Piper Jaffray have been interviewed for financing and Piper Jaffray will save the City the most money on financing. They also will take bids to give us the best interest rates. The debt issued will be used for the Community Center Project and $110,000 towards the early prepayment of the Swimming Pool Debt. The remainder of the swimming pool debt will come from the swimming pool fund and debt service. With the financing, our principal and interest payments and debt service tax rates will go down with good interest rates available at this time. Moved by Cauwels/Lubkeman to approve Resolution 2003-23. Aye: Woodley, Lubkeman, Harvey, Cauwels. Nay: None. Motion carried.
Item 13. Closed Session for Discussion of Potential Litigation Under Iowa Code Section 21.5,a,c. and Section 21.5,1.j. At 7:37 p.m., moved by Woodley//Cauwels to enter into Closed Session for the purpose of discussing litigation under Iowa Code, Section 21.5,a,c. Aye: Woodley, Lubkeman, Harvey, Cauwels. Nay: None. Motion carried. At 7:52, moved by Harvey/Lubkeman to adjourn Closed Session and resume Regular Session. Aye: Woodley, Lubkeman, Harvey, Cauwels. Nay: None. Motion carried.
Item 14. Closed Session for Discussion of a Personnel Matter Under Iowa Code Section 21.5,1,i. At 7:53p.m., moved by Lubkeman/Woodley to enter into Closed Session for discussion of a personnel matter under Iowa Code Section 21.5,1,i. Aye: Aye: Woodley, Lubkeman, Harvey, Cauwels. Nay: None. Motion carried. At 8:15 p.m., moved by Harvey/Cauwels to adjourn Closed Session and resume Regular Session. Aye: Lubkeman, Harvey, Cauwels. Nay: Woodley. Motion carried.
Moved by Lubkeman/Cauwels to adjourn. The Council Meeting adjourned at 8:16 p.m.
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Ric Porter, Mayor
ATTEST:
________________________
Craig Coffey, City Administrator
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