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The Council Meeting was called to order at 6:20 p.m.
Present: Mayor Porter; Council Members: Lubkeman, Harvey, Cauwels, Nohava, Woodley.
Absent: None
Staff Present: Craig Coffey, City Administrator; Tom Kane, Public Works Director; Chris Myres, Telecommunications Director; James Pickner, City Attorney; Sharole Rens, Finance Officer; Mike DeBruin, Police Chief.
Staff Absent: None.
Item 1a. Council/Staff Information/Planning Session on Fire. Brad Meyer, Emergency Services, along with Jon Strong, Fire Chief and Curt Winterfeld, Asst. Fire Chief, were present to review the downtown fire last week It was reported that four firemen and two ambulance personnel were hospitalized with smoke inhalation. One hundred fifty nine fire fighters from twelve neighboring communities assisted with the fire, bringing in aerial trucks, ladders and additional water. City Staff has met with business owners and have discussed temporary locations for the businesses. Demolition, clean-up, and downtown restoration are also being worked on. The City has also received letters of support from surrounding communities.
Televised
Item 1b. Approval of February 3, 2003, Minutes. Moved by Woodley/Cauwels to approve the Minutes of February 3, 2003. Motion carried unanimously.
Item 1c. Approval of Claims for Payment. Moved by Lubkeman/Cauwels to approve the claims for payment. Aye: Lubkeman, Cauwels, Nohava, Woodley. Nay: Harvey. Motion carried.
Item 1d. Open Business from the Community (limited to a maximum of 5 minutes per item). There was no open business from the community.
Item 2a. Mayor Report. Mayor Porter thanked everyone who responded at the time of the fire disaster in Hawarden, including those that donated their time, food and labor, along with the Fire Department, Ambulance Department, Police Department and the City crews. He also read a list of the fire and rescue units that responded and commented that the citizen response was overwhelming. Mr. Porter said that he has been working with all the businesses that have been impacted by this loss. He thanked Tom Kane for representing Hawarden at Washington, D.C. and Chris Myres and Craig Coffey for representing the City at the Legislative Conference in Des Moines. He reminded everyone that Congressman, Steve King would be at a Community Meeting Saturday at the WS Middle School Commons.
Item 2b. Staff Reports/Discussion.
Item 3. Third Reading of Ordinance 613, Utility Service Polices - An Ordinance of the City of Hawarden Repealing All of Title 12 “Public Utilities” and Replacing it With a New Title 12 Entitled “Utility Service Policies” and Therein Establishing Definitions, Customer Service Policies, General Service Policies, Specific Service Policies, and Utility Rates and Fees; Providing Repealer and Severability Clauses and an Effective Date. This Ordinance will update our existing service rules and keep us in compliance with the Iowa Utilities Board. It will also clarify deposit rules and streamline disconnections. Moved by Woodley/Lubkeman to approve the third reading of Ordinance 613. Aye: Lubkeman, Harvey, Cauwels, Nohava, Woodley. Nay: None. Motion carried unanimously.
Item 4. Request for Renewal of Class E Liquor License, Class E Beer License, and Class B Wine License with Sunday Sales. Moved by Nohava/Woodley to approve the renewal of a Class E Liquor License, Class E Beer License, Blass B Wine and Sunday Sales permit for Hat City Ltd./Calliope Liquor Sales dba Calliope Liquor Sales, owners, Mark and Marsha Eilers, located at 2021 Ave E. Motion carried unanimously.
Item 5. Resolution 2003-05 - Adjustment of Current City Budget; Changing the FY 2002-03 Budget to a New Format as Required by GASB 34 and Iowa Law. This Resolution approves a new configuration of the existing budget from four categories to eleven and is required by law and GASB 34. This new configuration is more specific, but does not approve any new funding in the budget. Moved by Cauwels/Nohava to approve Resolution 2003-05, Adjustment of Current City Budget. Aye: Lubkeman, Harvey, Cauwels, Nohava, Woodley. Nay: None. Motion carried unanimously.
Item 6. Approval of Final Proposed FY 2003-04 Budget Estimate and Publishing a Notice of Public Hearing Prior to the Adoption of the Budget and Certification of Taxes. Mr. Coffey reviewed the changes that have been made to the Budget. Moved by Woodley/Cauwels to approve the final draft of FY 2003-04 Budget and the publishing of a Notice of Public Hearing. Aye: Lubkeman, Cauwels, Nohava, Woodley. Nay: Harvey. Motion carried 4-1.
Item 7. Discussion of Credit Cards for Phones, Utilities. Requests have been made by many customers to use credit/debit cards for phone and utility services. Sharole Rens presented information to the Council on costs and handling fees for this service. Moved by Woodley/Lubkeman to proceed with this service at the rates presented and bringing back policies at the next meeting. Motion carried unanimously.
Item 8. Closed Session of Telecommunications Issues Under Iowa Code Section 388.9(1) (Proprietary). At 7:40 p.m., moved by Cauwels/Nohava to enter into Closed Session for the purpose of Telecommunications Issues Under Iowa Code Section 388.9(1). Aye: Lubkeman, Harvey, Cauwels, Nohava, Woodley. Nay: None. Motion carried unanimously. At 8:15 p.m., moved by Harvey/Woodley to adjourn Closed Session and resume Regular Session. Aye: Lubkeman, Harvey, Cauwels, Nohava, Woodley. Nay: None. Motion carried unanimously.
Moved by Harvey/Woodley to adjourn. Motion carried unanimously. The Council meeting adjourned at 8:15 p.m.
__________________________
Ricard Porter, Mayor
ATTEST:
_______________________________
Craig Coffey, City Administrator
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