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The Council Meeting was called to order at 6:15 p.m.
Present: Mayor Porter; Council Members: Woodley, Lubkeman, Harvey, Cauwels.
Absent: Councilman Nohava
Staff Present: Craig Coffey, City Administrator; Tom Kane, Public Works Director; Chris Myres, Telecommunications Director; James Pickner, City Attorney; Sharole Rens, Finance Officer; Mike DeBruin, Police Chief.
Staff Absent: None
Councilman Nohava was recorded present at 6:37 p.m.
Item 1a. Council/Staff Information/Planning Session. (Not Televised). Council and staff discussed items of interest in the Planning Session.
Televised
Item 1b. Approval of January 20, 2003 Minutes. Moved by Harvey/Woodley to approve the Minutes of January 20, 2003. Motion carried unanimously.
Item 1c. Approval of Claims for Payment. Moved by Lubkeman/Woodley to approve the Schedule of Claims for payment. Motion carried unanimously.
Item 1d. Open Business from the Community (limited to a maximum of 5 minutes per item). Ms. Julie Ulmer was present to discuss concerns about the internet service disruption and the City’s contract with ACS Networks. No action was taken. Staff offered to look into this issue further.
Item 2a. Mayor Report. Mayor Porter expressed thanks to City Staff in acquiring Cell Phone
service for the City. He said he would be representing the City at the County Civil Defense Meeting in Orange City next week.
Item 2b. Staff Reports/Discussion.
Item 3. Presentation of City Audit - Mr. Jeff Peters, CPA from Williams and Company of LeMars. Mr. Jeff Peters, CPA from Williams and Company in LeMars was present and gave an overview of the City audit and discussed some of the auditing changes for the future. No action was taken.
Item 4. Second Reading of Ordinance 613, Utility Service Policies, an Ordinance of the City of Hawarden Repealing all of Title 12 “Public Utilities” and Replacing it With a New Title 12 Entitled “Utility Service Policies” and Therein Establishing Definitions, Customer Service Policies, General Service Policies, Specific Service Policies, and Utility Rates and Fees; Providing Repealer and Severability Clauses and an Effective Date. Moved by Harvey, Cauwels to approve the second reading of Ordinance 613, Utility Service Policies. Aye: Woodley, Lubkeman, Harvey, Cauwels, Nohava. Nay: None. Motion carried unanimously.
Item 5. Approval of an Electric Rate Study Proposal From Missouri River Energy Services for $5,500. This proposal will help the City identify inequities in our rates and adjustments made between customers based on costs to the system. Staff was directed to bring back this item when staff was ready to present this information. Moved by Woodley/Harvey to table this item until a later date. Motion carried unanimously.
Item 6. Resolution 2003-02 Amended - A Resolution of the City of Hawarden Proposing to Dispose of Real Property and Advertising the Sale, Taking of Bids and the Scheduling of a Public Hearing on the Property Proposed to be Sold With Amended Dates. This Resolution will sell a 16 ft. east-west alley in the west half of Block 19 of Calliope. This Amendment only changes the dates and adds the changes proposed at the previous meeting. Moved by Harvey/Cauwels to approve Resolution No. 2003-02 - Amended. Aye: Woodley, Lubkeman, Harvey, Cauwels, Nohava. Nay: None. Motion carried unanimously.
Item 7. Resolution 2003-03 - A Resolution of the City of Hawarden Authorizing the Expenditure of Up to $64,000 Towards the Permitting and Installation of Utilities for a 9-Lot Subdivision With Conditions and Monetary Participation From the Lots as They are Developed; and Authorizing the City Administrator to Proceed on the Demolition and Cleanup of Property, All for a Cost Not to Exceed $3,500. Mr. Coffey explained the Resolution and the Attachment to the Council and explained that the property surrounding this subdivision will be owned by HAPP. Moved by Woodley/Lubkeman to approve Resolution 2003-03. Aye: Woodley, Lubkeman, Nohava. Nay: Harvey, Cauwels. Motion carried 3-2.
Item 8. Resolution 2003-04, Designation of an Authorized Representative. This Resolution will designate Tom Kane as the primary and Jeff Nohava as the alternative as the voting representative to MRES. Moved by Woodley/Cauwels to approve Resolution No. 2003-04, Designation of an Authorized Representative. Aye: Woodley, Lubkeman, Harvey, Cauwels, Nohava. Nay: None. Motion carried unanimously.
Item 9. Discussion of FY 2003-04 Budget. Mr. Coffey again reviewed most of the major items in the Budget and informed the Council that a final draft will be ready for adoption by the next meeting. No action was taken.
Moved by Nohava/Harvey to adjourn. Motion carried unanimously. The Council meeting adjourned at 9:00 p.m.
__________________________
Ricard Porter, Mayor
ATTEST:
_______________________________
Craig Coffey, City Administrator
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