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The Council Meeting was called to order at 7:03 p.m.
Present: Mayor Porter; Council Members: Cauwels, Nohava, Woodley, Lubkeman, Harvey
Absent: None
Staff Present: Craig Coffey, City Administrator; Tom Kane, Public Works Director; Chris Myres, Telecommunications Director; James Pickner, City Attorney; Sharole Rens, Finance Officer; Mike DeBruin, Police Chief.
Item 1a. Approval of December 18, 2002 Minutes. Moved by Cauwels/Nohava to approve the Minutes of December 18, 2002. Motion carried unanimously.
Item 1b. Approval of Claims for Payment. Moved by Harvey/Woodley to approve the Schedule of Claims for payment. Aye: Cauwels, Woodley, Lubkeman, Harvey. Abstain: Nohava. Nay: None. Motion carried.
Item 1c. Open Business From the Community. There was no open business from the community.
Item 2a. Mayor Report. Mayor Porter thanked Mike Cauwels, Mayor Pro-Tem, for conducting the Council Meetings in his recent absences. He read a proclamation declaring January as “National Volunteer Blood Donor Month in Hawarden” and urged everyone to donate blood.
Item 2b. Staff Reports/Discussion.
Item 3. Budget Reports. Reports by groups regarding their current budget and upcoming budgets (5 minutes each) -
Each group representative presented their program activities and their plans for the upcoming year.
Item 4. Request for New Class “C” Commercial Liquor License with Sunday Sales - A request by new owner, Shannon Nohava, Sole Proprietorship, dba as the Pro Sport Bistro, located at 909 Central Avenue, to approve a license at this location. Moved by Cauwels/Woodley to approve the request for a new Class “C” Commercial Liquor License with Sunday sales for Shannon Nohava, dba Pro Sport Bistro. Aye: Cauwels, Woodley, Lubkeman, Harvey. Abstain: Nohava. Nay: None. Motion carried.
Item 5. A Request for a New Cigarette Permit - The Other Bar located at 911 Central Avenue (previously Donny Mac’s, which held a license) requests a Cigarette Permit Sales License. Moved by Nohava/Woodley to approve the request for a new Cigarette Permit Sales License for the Other Bar. Motion carried unanimously.
Item 6. Discussion of Final Draft/First Reading of Ordinance 613, Utility Service Rules. This item was postponed until the January 20, 2003 Council Meeting.
Item 7. Resolution No. 2003-01 - A Resolution of the City of Hawarden Adopting an Additional IRC Section 457 Deferred Compensation Plan and Authorizing the City Administrator to Sign any Necessary Documents to Enroll the City in the Said Plan and to Allow City Employees to Begin Contribution. This Resolution will offer another 457 Plan for City employee contributions and give them a larger selection of retirement mutual funds to invest in. This is offered by a local individual, Nick Doelman of Waddell and Reed, with no additional costs to the City. Moved by Woodley/Nohava to approve Resolution No. 2003-01. Aye: Cauwels, Nohava, Woodley, Lubkeman, Harvey. Nay: None. Motion carried unanimously.
Item 8. Resolution 2003-02 - A Resolution of the City of Hawarden Proposing to Vacate and Dispose of Real Property and Advertising the Sale, Taking of Bids and the Scheduling of a Public Hearing on the Property Proposed to be Sold. This Resolution will sell the portion of the16 ft. wide east-west alley, between Lots 12 & 13, of Block 29, Original Plat, Calliope, now a part of the Incorporated City of Hawarden, Sioux County, Iowa Moved by Harvey/Cauwels to approve Resolution No. 2003-02, with corrected changes to the Resolution. Aye: Cauwels, Nohava, Woodley, Lubkeman, Harvey. Nay: None. Motion carried unanimously.
Item 9. Discussion of FY 2003-04 Budget. Mr. Coffey presented the proposed FY 2003-04 budget and reviewed the utility funds and some of the special funds. Mr. Coffey discussed attempting to lower the City tax rate by .25 per thousand to the lowest City tax rate in 10 years. He discussed proposed housing grants, demolition funds, city sign replacement and beautification, upgrading of Christmas decorations, increased economic activity, Community Center Phase II, a north sewer study and utility improvement projects in each department.
Item 10. Closed Session Under Iowa Code Chapter 21.5,1 c. (Pending Litigation). At 9:12 p.m., moved by Woodley/Cauwels to enter into Closed Session under Iowa Code Chapter 21.5,1 c. (Pending Litigation). Aye: Cauwels, Nohava, Woodley, Lubkeman, Harvey. Nay: None. Motion carried unanimously.
At 9:20 moved by Woodley/Lubkeman to adjourn Closed Session and resume Regular Session. Aye: Cauwels, Nohava, Woodley, Lubkeman, Harvey. Nay: None. Motion carried unanimously.
Item 11. Closed Session of Telecommunication Issues Under Iowa Code Section 388.9(1) (Proprietary). a. Ireton Telecommunications. At 9:22 p.m., moved by Woodley/Nohava to enter into Closed Session under Iowa Code Section 388.9 (1) (Proprietary). Aye: Cauwels, Nohava, Woodley, Lubkeman, Harvey. Nay: None. Motion carried unanimously.
At 9:47 p.m, moved by Woodley/Nohava to adjourn Closed Session and resume Regular Session. Aye: Cauwels, Nohava, Woodley, Lubkeman, Harvey. Nay: None. Motion carried unanimously.
Item 12. City Administrator’s Review. Closed Session Under Iowa Code Chapter 21.5,1 i. (Personnel Review). At 9:48 p.m., moved by Woodley/Cauwels to enter into Closed Session Under Iowa Code Chapter 21.5,1, i. (Personnel Review). Aye: Cauwels, Nohava, Woodley, Lubkeman, Harvey. Nay: None. Motion carried unanimously.
At 11:15 p.m., moved by Cauwels/Harvey to adjourn Closed Session and resume Regular Session. Aye: Cauwels, Nohava, Woodley, Lubkeman, Harvey. Nay: None. Motion carried unanimously.
Moved by Harvey/Nohava to adjourn. Motion carried unanimously. The Council meeting adjourned at 11:16 p.m.
__________________________
Ricard Porter, Mayor
ATTEST:
_______________________________
Craig Coffey, City Administrator
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