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The Council Meeting was called to order at 7:00 p.m.
Present: Mayor Porter; Council Members: Nohava, Harvey, Cauwels.
Absent: Council Members: Lubkeman, Woodley
Staff Present: Craig Coffey, City Administrator; Chris Myres, Telecommunications Director; James Pickner, City Attorney; Mike DeBruin, Police Chief.
Staff Absent: Tom Kane, Public Works Director; Sharole Rens, Finance Officer.
Item 1a. Approval of November 18, 2002 Minutes. Moved by Harvey/Cauwels to approve the Minutes of November 18, 2002. Motion carried unanimously.
Item 1b. Approval of Claims for Payment. Moved by Cauwels/Nohava to approve the Schedule of Claims for payment. Motion carried unanimously.
Item 1c. Open Business from the Community (limited to a maximum of 5 minutes per item). There was no open business from the community.
Item 2a. Mayor Report. Mayor Porter extended sympathy to Roy & Wendy Lubkeman on the passing of Roy’s father.
Item 2b. Staff Reports/Discussion. The HAPP Banquet is planned for January 18th. The tower agreement for Cellular Service has been finalized, the pad has been installed and they will be bringing the building this week, but the dealer contract has not yet been finalized. Our new phone books will also be coming out in January. Mr. Coffey reported that we would be receiving a visit from ISO in December to evaluate the City for our fire insurance rating. He also stated that the annual TIF Report and the TIF Debt Report have been completed and sent in. Everything has been completed for the City audit and sent to our auditor. The State Year End Report will be submitted after this audit. Mr. Coffey discussed the City’s building permits for the past year. We had 50 residential permits and ten new single family house building permits. Both the number of single-family permits and the number of residential permits is the most the City has had in the last ten years. Mr. Coffey is continuing to work on the service rules. He also discussed the railroad crossing on Avenue E and sharing the cost of repairs with L. G. Everist and D&I Railroad.
Item 3. Approval of Tax Abatement Resolutions:
Moved by Cauwels/Nohava to approve Resolutions 2002-46 thru 2002-58 for tax abatements. Aye: Nohava, Harvey, Cauwels. Nay: None. Motion carried unanimously.
Item 4. Discussion of the Purchase of Property (Closed Session Under Iowa Code 21.5,1,j) and Implementation of Infrastructure for a New Subdivision. At 7:21 p.m., moved by Nohava/Cauwels to enter into Closed Session. Motion carried unanimously. At 7:55, moved by Nohava/Cauwels to adjourn Closed Session and resume Regular Session. Motion carried unanimously.
Item 5. Approval to Submit Grant for Household Hazardous Material as Part of Spring Clean-Up. This is a State of Iowa Program that allows municipalities a method for getting rid of hazardous materials in their community. The State has experts that come in and perform the service with some assistance from the State. Moved by Cauwels/Harvey to approve the submittal of this grant for household hazardous material. Motion carried unanimously.
Item 6. Finalization of Strategic Planning Goals. This item was postponed until the December 16th Council Meeting when all the Council members are likely to be there.
Moved by Cauwels/Harvey to adjourn. Motion carried unanimously. The Council Meeting adjourned at 8:00 p.m.
__________________________
Ric Porter, Mayor
ATTEST:
_______________________________
Craig Coffey, City Administrator
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