Council Minutes November 4, 2002

MINUTES - CITY COUNCIL MEETING
Hawarden Public Library
Monday, November 4, 2002 at 6:15 PM

The Council Meeting was called to order at 6:15 p.m.

Present: Council Members: Lubkeman, Woodley, Nohava, Harvey, Cauwels.

Absent: Mayor, Ric Porter

Staff Present: Craig Coffey, City Administrator; Tom Kane, Public Works Director; Chris Myres, Telecommunications Director; Sharole Rens, Finance Officer; James Pickner, City Attorney.

Staff Absent: Police Chief, Mike DeBruin

In the absence of the Mayor, Mayor Pro-Tem, Cauwels conducted the meeting.

Not Televised - Planning Agenda Items

Item 1a. Discussion of the Purchase of Property for Potential New Subdivisions (Closed Session Under Iowa Code 21.5,1,j, if necessary). Mr. Coffey discussed various aspects for potential purchase of property and development of some sub-divisions in the City and asked for policy decisions and comments on future opportunities in those areas. No action was taken at this time.

Standard Agenda Items - Televised

Item 1b. Approval of October 21, 2002 Minutes. Moved by Harvey/Nohava to approve the Minutes of October 21, 2002. Motion carried unanimously.

Item 1c. Approval of Claims for Payment. Moved by Lubkeman/Nohava to approve the Schedule of Claims for payment. Motion carried unanimously.

Item 1d. Open Business From the Community (limited to a maximum of 5 minutes per item). There was no open business from the community.

Item 2a. Mayor Report. No report was given.

Item 2b. Staff Reports/Discussion.

Mr. Coffey reported that the HAPP Luncheon would be held November 22nd at the Pizza Ranch in lieu of the Chamber Coffee that week and the HAPP banquet is planned for January 18th.

The Activities Director continues to keep activities going for all ages, including bowling, the Senior Trip, movie trips and the high school hockey trip. She had over 100 kids attending the Howling Halloween event.

He reported that the Police Department gave a Drunk Driving (Fatal Vision Goggle Training) class at the High School on October 22nd and also did a pre-Halloween safety training class with Preschool, Kindergarten and the 1st Grade Classes.

A financial update on the Community Center was also given, along with the Phase II Planning Committee meetings recently held. Mr. Coffey stated that he has been asked to serve on the Iowa League of Cities Policy Board.

Tom Kane reported that he and Craig had attended the Missouri River Meeting in Sioux Falls. He also stated that the driller for the golf course well would be here in two weeks. Safety training will be implemented from November thru March for the outside employees.

Sharole Rens attended the IMFOA Meeting in Des Moines and also the Data Tech User Group Training in Sioux City, focusing on chart of accounts and possible system changes.

Chris Myres attended the IAMU Telecommunications Meeting in Spencer. He stated that Beresford and Vermillion have also been here to look at our system. He also said the Iowa Hawkeye basketball games that are not televised on regular TV would be aired on our Cable Channel 50 [schedule].

Item 3. Discussion/Approval of Resolution 2002-42 - A Resolution of the City of Hawarden Approving the Tower and Ground Space Lease with U.S. Cellular and Authorizing the Mayor and City Administrator to Sign the Necessary Contractual Agreements. Mr. Darren Thompson, Project Manager from U. S. Cellular was present to discuss the technical aspects of cellular service for the City of Hawarden. He discussed the State border and the regulatory problems this created. He also discussed how Hawarden’s location in a valley affects the coverage area of the tower, including an amount of service that would be covered on the highways near Hawarden.
At 7:35 p.m., moved by Harvey/Woodley to enter into Closed Session under Iowa Code Section 388.9(1) (Proprietary) for the purpose of discussing the contracts with U. S. Cellular. Motion carried unanimously.
At 8:11 p.m. moved by Harvey/Woodley to adjourn Closed Session and resume Regular Session. Motion carried unanimously.
Moved by Nohava/Lubkeman to approve Resolution No. 2002-42. Aye: Lubkeman, Woodley, Nohava, Harvey, Cauwels. Nay: None. Motion carried unanimously.

Item 4. Discussion/Approval of Resolution 2002-43 - A Resolution of the City of Hawarden Approving a Non-Exclusive Agent Contract With U.S. Cellular and Authorizing the Mayor and City Administrator to Sign the Necessary Contractual Agreements. Staff reviewed the contract and made recommendations for the modification of this contract. Moved by Nohava/Harvey to approve Resolution No. 2002-43. Aye: Lubkeman, Woodley, Nohava, Harvey, Cauwels. Nay: None. Motion carried unanimously.

Item 5. Discussion/Approval of Resolution 2002-44 - A Resolution of the City of Hawarden Approving a Contract for Administrative Services With Missouri Basin Municipal Power Agency d/b/a/ Missouri River Energy Services for the United State Department of Energy Western Area Power Administration and Authorizing the Mayor and City Administrator to Sign the Necessary Contractual Agreements. This resolution allows our WAPA billings to go through MRES and will authorize them to do our hourly estimating, adjusting for overages and underages. Moved by Harvey/Woodley to approve Resolution No. 2002-44. Aye: Lubkeman, Woodley, Nohava, Harvey, Cauwels. Nay: None. Motion carried unanimously.

Item 6. Request for Renewal of a Class LC Liquor License With Sunday Sales. Staff indicated that an incident occurred last weekend and recommended postponement until the matter can be fully looked into. Moved by Harvey/Woodley to postpone the renewal request for a Class LC Liquor License with Sunday Sales for Don Yoerger d/b/a The Bistro Annex, located at 607 - 9th Street. Motion carried unanimously.

Item 7. Final Discussion of Utility Service Rules. Mr. Coffey presented the final draft of the Utility Service Rules and asked for any final questions or changes on these rules. Staff will bring back the revised rules to the November 18th Council meeting in the form of an ordinance.

Item 8. Strategic Planning Session. Mr. Coffey presented the last three-year plan to the Council and asked them for their ideas and recommendations for strategic planning. No action was taken.

Moved by Harvey/Nohava to adjourn. Motion carried unanimously. The Council Meeting adjourned at 8:55 p.m.

__________________________
Mike Cauwels, Mayor Pro-Tem

MINUTES - CITY COUNCIL MEETING Hawarden Public Library Monday, November 4, 2002 at 6:15 PM

Standard Agenda Items - Televised

Other Agenda Items

MINUTES - CITY COUNCIL MEETING
Hawarden Public Library
Monday, November 4, 2002 at 6:15 PM