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The Council Meeting was called to order at 6:20 p.m.
Present: Mayor Porter; Council Members: Woodley, Harvey, Cauwels, Lubkeman. Councilman Nohava was recorded present at 6:57 p.m.
Absent: None
Staff Present: Craig Coffey, City Administrator; Chris Myres, Telecommunications Director; Tom Kane, Public Works Director; Jim Pickner, City Attorney; Mike DeBruin, Police Chief; Sharole Rens, Finance Officer.
Staff Absent: None.
Not Televised - Strategic Planning Session 6:15 p.m.
1a. Discussion/Approval of Proposals on Law Enforcement. Mr. Coffey and Police Chief, DeBruin presented different law enforcement proposals for partnering with other communities on police coverage
1b. Driver License Renewals. The Council and Staff discussed upcoming changes Sioux County has proposed for the Driver’s License Renewal Program and how to approach the issue.
1c. Review of status of Goals and Objectives (Time permitting). This item was discussed later in the meeting.
2a. Approval of August 19, 2002 Minutes. Moved by Harvey/Cauwels to approve the Minutes of August 19, 2002. Motion carried unanimously.
2b. Approval of Claims for Payment. Moved by Cauwels/Lubkeman to approve the Schedule of Claims for payment. Motion carried unanimously.
2c. Open business from the Community (limited to a maximum of 5 minutes per item). There was no open business from the community.
3a. Mayor Report.
Proclamation changing Halloween From Thursday Oct 31 to Wednesday October 30th
Mayor Porter read a Proclamation changing the celebration of Halloween from Thursday, Oct. 31st to Wednesday, October 30th. He thanked the City Staff and all the volunteers who helped with the Big Sioux River Days Celebration. Mayor Porter then asked the Council and all the citizens to remember those that lost their lives last September 11th and to wear red, white and blue on Wednesday. Also, the sirens will be blown at 7:48 a.m. for 1 minute in remembrance of that day. He also reminded everyone to vote at the upcoming school board election and thanked those that are serving on this board.
3b. Staff Reports/Discussion.
4a. Adoption of the Fourth Payment draw down for the CDBG/Wee Care Project. The fourth draw down has been submitted and we have already received the grant money. Moved by Woodley/Cauwels to approve the adoption of the fourth payment draw down for the CDBG/Wee Care Project. Motion carried unanimously.
4b. Adoption of the Fifth and final payment Draw Down for the CDBG/Wee Care Project. Moved by Woodley/Cauwels to approve the fifth and final payment draw down for the CDBG/Wee Care Project. Motion carried unanimously.
5a. Second Reading of Ordinance 606 - AN ORDINANCE OF THE CITY OF HAWARDEN REPEALING TITLE 7 IN IT'S ENTIRETY AND REPLACING IT WITH A NEW TITLE 7 ENTITLED "ANIMALS", BY ESTABLISHING CHAPTER 7.04 ENTITLED "ANIMAL PROTECTION AND CONTROL, AND CHAPTER 7.08 ENTITLED "DANGEROUS AND VICIOUS ANIMALS"; PROVIDING REPEALER AND SEVERABILITY CLAUSES AND AN EFFECTIVE DATE. Moved by Woodley/Harvey to approve the second reading of Ordinance No. 606. Aye: Woodley, Nohava, Harvey, Cauwels, Lubkeman. Nay: None. Motion carried unanimously.
5b. Second Reading of Ordinance 607 - AN ORDINANCE OF THE CITY OF HAWARDEN AUTHORIZING THE CITY ADMINISTRATOR OR TELECOMMUNICATIONS DIRECTOR TO APPROVE ALL NON-RATE RELATED TELEPHONE TARIFFS, AND ALL AMENDMENTS TO SUCH TELEPHONE TARIFFS, ON BEHALF OF THE CITY OF HAWARDEN. Moved by Harvey/Nohava to approve the second reading of Ordinance No. 607. Aye: Woodley, Nohava, Harvey, Cauwels, Lubkeman. Nay: None. Motion carried unanimously.
5c. Second Reading of Ordinance 608 - AN ORDINANCE OF THE CITY OF HAWARDEN AMENDING LOCAL AND LONG DISTANCE TELEPHONE RATES. Moved by Nohava/Cauwels to approve the second reading of Ordinance 608, Amending Local and Long Distance Telephone Rates. Aye: Woodley, Nohava, Harvey, Cauwels, Lubkeman. Nay: None. Motion carried unanimously.
5d. Second Reading of Ordinance 609 - AN ORDINANCE OF THE CITY OF HAWARDEN AMENDING CABLE TELEVISION RATES. Moved by Harvey/Nohava to approve the second reading of Ordinance 609, Amending Cable Television Rates. Aye: Woodley, Nohava, Harvey, Cauwels, Lubkeman. Nay: None. Motion carried unanimously.
6. Discussion of Fire Protection Agreement with Union County. Mr. Coffey presented information on an updated version of our current fire protection agreement with Union County. The current agreement expired in 1999. Various costs associated with providing the service were discussed. Council directed Staff to write up a contract and specify a dollar amount for service protection, then meet with officials from Virginia Township and Union County to discuss the new terms.
7a. Resolution 2002-34 - A Resolution Setting a Policy of Street Closing Events. The Council and Staff discussed the need for street closing policies, including application deadlines and permits. Staff was directed to bring this back for the next Council Meeting. No action was taken.
7b. Resolution 2002-35 - A Resolution Approving a Telecommunications Mutual Aid Agreement. The City currently has a Sioux County, State of Iowa, and IAMU (Gas, Electric, Water, Sewer) mutual aid agreement. This will expand the IAMU (regional/municipal) layer. Most mutual aid that we have provided has occurred within 30 miles for cities such as Akron and Ireton. Moved by Woodley/Lubkeman to approve Resolution 2002-35, Approving a Telecommunications Mutual Aid Agreement. Aye: Woodley, Nohava, Harvey, Cauwels, Lubkeman. Nay: None. Motion carried unanimously.
7c. Resolution 2002-36 - A Resolution Supporting Drivers License Renewal. This Resolution supports the need for continuing driver’s license service in Hawarden when the service falls under the County Treasurer’s Office. Moved by Harvey/Woodley to approve Resolution 2002-36, Supporting retention of the once a month Drivers License Renewal Program. Aye: Woodley, Nohava, Harvey, Cauwels, Lubkeman. Nay: None. Motion carried unanimously.
7d. Resolution 2002-37 - Approval of Demolition Bids for Three Sites. Two bids were received for the demolition of the grain bins, gas station property and house at 705 Avenue D; Bill Boyer, $40,500.00 and Royal Wrecking, $64,560.00. Moved by Cauwels/Woodley to approve Resolution No. 2002-37 and award the demolition bid to Boyer Service. Aye: Woodley, Cauwels, Lubkeman. Nay: Harvey, Nohava. Motion carried.
8. Revocation of Resolution 2002-33 - A resolution declaring a "Water Watch". This Resolution will officially repeal the “Water Watch” as it is not needed at this time. Moved by Cauwels/Harvey to revoke Resolution No. 2002-33. Aye: Woodley, Nohava, Harvey, Cauwels, Lubkeman. Nay: None. Motion carried unanimously.
9. Withdrawal of Support for Pork Plant. Mr. Cofffey reported that the industrial prospects have not maintained contact and are not actively pursuing construction at this time. The City Attorney recommended drafting a letter to the Pork Plant principals and bring it back to the next Council meeting, notifying them of our intentions to withdraw all support, but to allow them the opportunity to reapply at a later date when they are ready to pursue construction and give us a definitive timeline.
10. Approval of a bid to purchase a pick-up truck for the Gas Department. The City received two bids for a new 2003 _ ton extended cab pickup. One was the State Contract for a similar model Dodge for $20,332 with no trade-in allowance. The second one we received was from Heartland Motors for $20,880, also with no trade-in allowance. Moved by Woodley/Cauwels to approve the bid of Heartland Motors. Motion carried unanimously.
11. Request for Approval of a new Class BC License with Sunday Sales – A request by owners, Larry and Gloria Green, dba Steak House, located at 711 Central Avenue to obtain a new license. Moved by Cauwels/Woodley to approve the new BC License with Sunday Sales request for Larry and Gloria Green dba Steak House. Motion carried unanimously.
12. First Reading of Ordinance 610 - AN ORDINANCE OF THE CITY OF HAWARDEN AMENDING TITLE 9 CHAPTER 9.01 "GENERAL TRAFFIC REGULATIONS" BY ADDING SPECIFIC SPEED LIMITS FOR CERTAIN STREETS. This Ordinance addresses the requested 30 mph and 35 mph on certain highways and would implement all the speed zones that differ from blanket speed zones in State Law. All of these have been in place for many years or are currently proposed to be implemented through the County. Moved by Woodley/Nohava to approve the first reading of Ordinance 610. Aye: Woodley, Nohava, Harvey, Cauwels, Lubkeman. Nay: None. Motion carried unanimously
13. Project Cost Accounting of Community Center Phase I and Discussion/Approval of moving Community Center Project Phase II Up - Whether to try to move this phase to FY 2003-04 instead of FY 04-05). Mr. Coffey presented different items for the review of the Council and stated he would like to pursue a CAT (Community Attraction and Tourism Grant) while there is still money available. He would also like to work with the Development Committee on reuse projects on our present buildings. Moved by Woodley/Lubkeman to move the project up by one year. Aye: Woodley, Nohava, Cauwels, Lubkeman. Nay: Harvey. Motion carried.
14. Review and Discussion of Draft Utility Service Rules. Mr. Coffey presented the first draft of the Utility Service Rules to the Council. Moved by Woodley/Nohava to table this item until the next Council Meeting on September 23rd, giving them time to review it and bring changes to Mr. Coffey. Motion carried unanimously.
15. Review of status of Goals and Objectives. Mr. Coffey reviewed the current status of the Council’s goals and last review. Mr. Coffey reported that after the service rules are complete, Ordinance codification and street master plans would be the next mayor focus.
Moved by Woodley/Cauwels to adjourn. Motion carried unanimously. The Council Meeting adjourned at 9:00 p.m.
__________________________
Prc Porter, Mayor
ATTEST:
_______________________________
Craig Coffey, City Administrator
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