MINUTES - CITY COUNCIL MEETING
Hawarden Public Library
Monday, August 5, 2002 at 7:00 P.M.

Mayor Porter called the meeting to order at 7:04 p.m.

Present: Mayor Porter; Council Persons: Cauwels, Lubkeman, Woodley Nohava, Harvey

Absent: None

Staff Present: Craig Coffey, City Administrator; Chris Myres, Telecommunications Director; Jim Pickner, City Attorney; Mike DeBruin, Police Chief, Sharole Rens, Finance Officer.

Staff Absent: Tom Kane, Public Works Director.

Standard Agenda Items

Item 1a. Approval of June 27 and July 15, 2002 Minutes. Moved by Cauwels/Harvey to approve the Minutes of June 27 and July 15 with changes made on the July 15, 2002 Minutes, Item 3, by deleting the words: “No further objections were raised and”. Motion carried unanimously.

Item 1b. Approval of Claims for Payment. Moved by Woodley/Lubkeman to approve the Schedule of Claims for payment. Motion carried unanimously.

Item 1c. Open Business from the Community (limited to a maximum of 5 minutes per item). Julie Ulmer was present regarding issues at the swimming pool and the meeting held by the Pool Committee. Adrian Van Bochove was also present to discuss an upcoming motorcycle event to be held September 7th. Items of concern were insurance coverage and the potential risks involved with this type of event.

Item 2a. Staff Reports/Discussion.

• Mr. Coffey reported that work is still continuing on getting cell phone service in the City.
• A progress report was given on Digital TV, with over 6% new customers.
• The first meeting of the Pool Committee was held August 5 with 7 volunteers serving on this committee. Mr. Coffey reported on a couple of accidents that happened at the pool and the ballpark recently.
• An update was given on upcoming recreation activities.
• The new Hide Plant has had some major problems because some of their equipment was not up and running at the start of their production. Mr. Coffey has addressed these issues with them and will follow up on the cleanup.
• A second meeting was held with residents concerning the Pork Plant issues.
• A citizen has requested a reduction in the speed limit at the Golf Course. A resolution has been drafted for the County Board to act on reducing the speed.
• Congratulations were given to Sharole Rens on achieving her completion in becoming a certified City Clerk.
• Mr. Coffey reported on the upcoming Iowa League of Cities Annual Meeting and also recommended changing the September Council dates to the second and fourth Mondays because of a Labor Day conflict.

Item 2b. Mayor Report. Mayor Porter read the proclamation and declared the month of August as “Downtown Month”.

Other Agenda Items

Item 3. Second Reading of Ordinance 605 - Water Conservation Ordinance. An ordinance of the City of Hawarden creating a new chapter 12.30 entitled “Water Conservation/Drought Contingency”, by establishing water system shortage classifications; water restrictions associated with each classification; penalties; water allocation levels and other potable water protections associated with water shortages; providing Repealer and Severability clauses and an effective date. Moved by Woodley/Harvey to approve the second reading of Ordinance 605, Water Conservation Ordinance, with amendments in Section 12.30.30, Part B & C to read even house numbers on Tuesday and Saturday, and odd house numbers on Wednesday and Sunday. Aye: Cauwels, Lubkeman, Woodley, Nohava, Harvey. Nay: None. Motion carried unanimously.

Item 4. Resolution No. 2002-29, Adopting an Iowa Mutual Aid Contact. The legislature passed this new law to provide legal and monetary framework for mutual aid, developed in response to 9/11 and other major disasters faced in the State. Jim Pickner, City Attorney, asked that this item be postponed until he can research this contract. Moved by Woodley/Lubkeman to postpone this item until the next meeting. Aye: Cauwels, Lubkeman, Woodley, Nohava, Harvey. Nay: None. Motion carried unanimously.

Item 5. Approval of Change Order #1 for the Sewer Plant Clarification Replacement Project for $2,100. This is a change order for the switching of different motors for the clarifiers. The initial motor was for three-phase electric service when only one phase electric was available. It is much cheaper to switch motors than for the City to switch service. Discussion was held on whether the engineer should be liable for some of this cost. Moved by Woodley/Cauwels to postpone this item until the August 19th Council Meeting. Motion carried unanimously.

Item 6. Resolution No. 2002-31, Authorizing the Public Works Director to Enter Into a Contract With BP Canada Energy Marketing Corp. to Act as a Broker for the City in the Purchase of Gas on the Open Market for the City of Hawarden Gas Utility. Moved by Harvey/Cauwels to approve Resolution No. 2002-31, authorizing the Public Works Director to enter into a contract with BP Canada Energy Marketing Corp. Aye: Cauwels, Lubkeman, Woodley, Nohava, Harvey. Nay: None. Motion carried unanimously.

Item 7. Approval of Liquor Licenses.

1. Request for Temporary License Transfer to the Old City Hall for August 17, 2002 - Request from Sportsman’s Lounge, Inc. to temporarily transfer their license for one day for a wedding reception.
2. Request for Approval of the renewal of a Class LC License with Sunday Sales and Outdoor Service. A request by Sportsman’s Lounge, dba Sportsman’s Lounge located at 520 - 7th Street to renew their license.
3. Request for Approval of the renewal of a Class BC License with Sunday Sales - a request by Casey’s Marketing Company, a privately held corporation, dba Casey’s General Store #1570, located at 1525 Ave. E to renew their license.

Item A was withdrawn by the requester. Moved by Cauwels/Nohava to approve the requests for renewals for Item B and Item C. Motion carried unanimously.

Item 8. Closed Session of Telecommunications Issues Under Iowa Code Section 388.9(1) (Proprietary). At 8:02 p.m., moved by Cauwels/Harvey to enter into Closed Session for the purpose of discussing telecommunication issues. Aye: Cauwels, Lubkeman, Woodley, Nohava, Harvey. Nay: None. Motion carried unanimously.

At 8:25 p.m., moved by Cauwels/Woodley to adjourn Closed Session and resume Regular Session. Aye: Cauwels, Lubkeman, Woodley, Nohava, Harvey. Nay: None. Motion carried unanimously.

Item 9. Closed Session Under Iowa Code Section 21.5i, Discussing a Personnel Matter. At 8:26 p.m., moved by Woodley/Lubkeman to enter into Closed Session for the purpose of discussing a personnel matter. Aye: Cauwels, Lubkeman, Woodley, Nohava, Harvey. Nay: None. Motion carried unanimously.

At 9:00 p.m., moved by Harvey/Nohava to adjourn Closed Session and resume Regular Session. Aye: Cauwels, Lubkeman, Woodley, Nohava, Harvey. Nay: None. Motion carried unanimously.

Item 10. Review and Discussion of Draft Service Rules (if ready). This item was postponed until the August 19th Council Meeting.

Moved by Harvey/Cauwels to adjourn. Motion carried unanimously. The Council Meeting adjourned at 9:01 p.m.

__________________________
Ricard Porter, Mayor