MINUTES - CITY COUNCIL MEETING
Hawarden Public Library
Monday, March 18, 2002 at 6:15 P.M.

The meeting was called to order at 6:17 p.m.

Present: Mayor Porter; Council persons: Cauwels, Lubkeman, Woodley, Nohava, Harvey.

Absent: None

Staff Present: Craig Coffey, City Administrator; Tom Kane, Public Works Director; Chris Myres, Telecommunications Director; Mike DeBruin, Police Chief; Jim Pickner, City Attorney; Sharole Rens, Finance Officer.

Planning Session Agenda Items:

1a. Council/Staff Planning Session - 6:15- 7:00 PM (Not Televised). Discussion of Load Management Systems Options. Craig Coffey presented three different options on the City’s Load Management for electricity with costs and potential savings on each system. No action was taken.

Standard Agenda Items

(Televised)

Item 1b. Approval of Minutes of March 4, 2002 Meeting. Moved by Cauwels/Nohava to approve the Minutes of March 4, 2002. Motion carried unanimously.

Item 1c. Approval of Claims for Payments. Moved by Woodley/Cauwels to approve the Schedule of Claims for payment. Motion carried unanimously.

Item 1d. Open Business from the Community (limited to a maximum of 5 minutes per item). There was no open business from the community.

Item 2a. Staff Reports/Discussion.

• Mr. Coffey reported that the carbon monoxide detectors, smoke detectors and ladders are in at the City Offices and can be picked up from Brad Meyer.
• He also reported that there is a CPR Course scheduled for March 27th at the Library and anyone interested should call Brad Meyer to register.
• Mr. Coffey stated that the rumor of Heartland Motors going out of business or moving was false.
• The City budget has now been filed with the State.
• Tom Kane said that the contractors have started to sheet rock at Wee Care and everything is roughed in. The completion date is scheduled for June.
• He also stated that staff is looking into a more convenient place for grass clippings, per Dr. Harvey’s request.
• Chris Myres, Telecommunications Director, reported that the judge denied our request from Global Crossing for a deposit on future services. Global Crossing has filed for bankruptcy.
• He also stated that Hitec would be making our own calling cards in the future to ensure better service.

Item 2b. Mayor's Report. Mayor Porter gave information on a Storm Watch Course to be held in Sheldon NICC April 2nd. There will be two sessions; 1:30 - 3:30 p.m. and 7 - 9 p.m. and anyone interested should contact Brad Meyer or Jeff Nohava. He also said that the City of Hawarden will be participating in the State Wide Tornado Drill, March 27th. The sirens will blow at 10:00 a.m. Mr. Porter said that new codes would be enforced this Spring and reminded the citizens to clean up their residential and business properties. He encouraged drivers to be especially cautious as people will be walking more as nice weather approaches.

Other Agenda Items

Item 3. First Reading of Ordinance No. 599 - An Ordinance Revising Residential Garbage Collection Rates. (Pete Kremer present to discuss this item). Pete Kremer and Troy Ogan were present and discussed price increases that have been incurred by NW Iowa Landfill. It was proposed to add a $ .51 increase to our garbage rates to cover this cost, fuel surcharge and other costs associated with testing of our landfill. Moved by Woodley/Lubkeman to approve the first reading of Ordinance No. 599. Aye: Cauwels, Woodley, Lubkeman. Nay: Harvey, Nohava.

Item 4. Closed Session of Telecommunications Issues under Iowa Code Section 388.9(1). (Harlan Van Egdom present to discuss this item.) At 7:40, moved by Cauwels/Nohava to enter into Closed Session for the purpose of discussing Telecommunications issues under Iowa Code Section 388.9(1). Motion carried unanimously. At 8:08 p.m., moved by Woodley/Nohava to adjourn Closed Session and resume Regular Session. Motion carried unanimously. Moved by Cauwels/Nohava to allow the City to offer Digital TV thru Hitec Communications. Digital cable service would give us the ability to offer stereo sound, pay-per-view, expanded premium channels, digital music channels, and additional sports programming. Aye: Cauwels, Nohava, Woodley, Lubkeman. Nay: Harvey. Motion carried.

Item 5. First Reading of Ordinance 600 - An Ordinance Extending the Current Mediacom Cable Franchise for a Period of Two (2) Years. This Ordinance would extend the Mediacom franchise for two years, rather than 5-10 years, allowing the City time to develop right-of-ways and pole attachment charges. Moved by Harvey/Cauwels to approve the first reading of Ordinance No. 600 with the recommended changes. Aye: Cauwels, Lubkeman, Woodley, Nohava, Harvey. Nay: None. Motion carried unanimously.

Item 6. Community Center Project Changes. Craig Coffey presented proposed changes to the Community Center and Wee Care. Discussion followed and no action was taken.

Item 7. Adoption of Payment Draw Down for the CDBG/Wee Care Project. Moved by Cauwels/Nohava to approve the adoption of the payment draw down for the CDBG/Wee Care Project. This adoption allows us payment on this project. Aye: Cauwels, Nohava, Woodley, Lubkeman. Nay: Harvey. Motion carried.

Item 8. Request for Renewal of Liquor License Permit with Outdoor Sales and Sunday Sales for the Hawarden Golf Course. Moved by Cauwels/Nohava to approve the renewal of a 6 Month Liquor License Permit for the Hawarden Golf Course. Motion carried unanimously.

Item 9. Postponing the Public Hearing Approved in Resolution 2002-06, Regarding the Disposal of Real Property Until April 15, 2002 at 7:00 P.M. or soon Thereafter and Extending the Bid Deadline for Said Property in Resolution No. 2002-06 Until April 11, 2002 at 4:30 P.M. Moved by Nohava/Cauwels to approve the postponement of the Public Hearing approved in Resolution 2002-06 and to re-advertise for the Public Hearing and extend the bid deadlines. Aye: Cauwels, Lubkeman, Woodley, Nohava, Harvey. Nay: None. Motion carried unanimously.

Item 10. Discussion and Establishment of a Position of House File 2459. The Council members discussed an amended version of House File 2459 regarding the authority of the City Hospital and the Health Care Facility Board of Trustees. Moved by Harvey/Lubkeman to go on record opposing House File 2459. Motion carried unanimously.

Item 11. Resolution 2002-12, A Resolution Selecting an Engineer for South Industrial Park Sewer Extension Project. This is part of the CDBG process for the PFSA Utility Grant and selecting an engineer for this project. Moved by Woodley/Cauwels to approve Resolution No. 2002-12 selecting Kuehl & Payer, Ltd. as the engineer firm for the South Industrial Park Sewer Extension Project. Aye: Cauwels, Lubkeman, Woodley, Nohava. Nay: Harvey. Motion carried.

Item 12. Resolution No. 2002-13, A Resolution of the City of Hawarden Authorizing the Mayor and City Administrator to Acquire the Grain Bin Property at 7th and Avenue E on behalf of the City and Hire Out for the Demolition of All the Structures on the Site and Make Other Improvements to the Site, All For a Cost Not to Exceed $40,000; Authorizing the Hiring of an Architect and Selection of the Site as the Location of a Fire Station. Moved by Cauwels/Nohava to approve Resolution No. 2002-13 with changes in Section 1 to read secure a purchase option instead of purchase of the grain bin property before proceeding with this project.
Aye: Cauwels, Lubkeman, Woodley, Nohava. Nay: Harvey. Motion carried.

Item 13. Resolution No. 2002-14, A Resolution of the City of Hawarden Authorizing the City Administrator and Public Works Director to Develop Specifications for, Advertise and Take Bids For, and Select and Hire a Contractor for the Installation of a Golf Course Deep Irrigation Well, All For a Cost Not to Exceed $40,000 and Contingent Upon the Executed Agreement With the Hawarden Golf Club to Repay any Amount Exceeding $27,000. Moved by Cauwels/Harvey to approve Resolution No. 2002-14 with changes to Section 2 to include Golf Course being responsible for the pump maintenance and pump replacement. It was decided by general consensus that a new contract should also be drawn up between the City and the Golf Course. Aye: Cauwels, Lubkeman, Nohava, Harvey. Nay: Woodley. Motion carried.

Moved by Nohava/Woodley to adjourn. Motion carried unanimously. The Council Meeting adjourned at 9:40 p.m.

__________________________
Ricard Porter, Mayor