MINUTES - CITY COUNCIL MEETING
Hawarden Public Library
Monday, January 21, 2002 at 6:15 P.M.

The meeting was called to order at 6:20 p.m.

Present: Mayor Porter; Council members: Cauwels, Woodley, Nohava, Harvey.

Absent: Councilman Lubkeman.

Staff Present: Craig Coffey, City Administrator, Tom Kane, Public Works Director; Chris Myres, Telecommunications Director; Jim Pickner, City Attorney, Sharole Rens, Finance Officer.

Councilman Lubkeman was recorded present at 6:25 p.m.

Standard Agenda Items

Item 1a. Council/Staff Planning Session - 6:15 - 7:00 p.m. Two main issues were discussed. The first issue was gas purchases, rates, and the fuel adjustment charge. Staff presented a plan to pre-purchase gas for 24 months, adjust rates slightly, and remove the fuel adjustment charge. Staff will proceed with a plan to implement this proposal. The next potential project was whether or not to apply for an LHAP Housing Grant. The grant would pay for the construction of housing and would involve the construction of 4 $90,000 houses. Staff will proceed with this application, which is due March 29th.

Item 1b. Approval of January 7, 2002 Minutes. 7:00 PM. Moved by Woodley/Nohava to approve the January 7, 2002 Minutes. Motion carried unanimously.

Item 1c. Approval of Claims for Payment. Moved by Cauwels/Woodley to approve the Schedule of Claims for payment. Motion carried unanimously.

Item 1d. Open Business from the Community (limited to a maximum of 5 minutes per item). There was no open business from the community.

Item 2a. Staff Reports/Discussion.

• Mr. Coffey reported that he had no new updates to report on the dilapidated houses in town or cell phones.
• He reported that the Activities Department had taken 90 children to the movies and reminded everyone about the upcoming FiremanÕs Ball on January 26th.
• Chief DeBruin reported that his department had photographed and fingerprinted the kindergarten children.
• Public Works Director, Tom Kane gave a progress report on construction at Wee Care.

Item 2b. Mayor Report. Mayor Porter reported that he had attended a training session at the League of Cites, along with Chris Myres and Jeff Nohava. An award of appreciation was presented to Larry Bauder for twenty-four years of service with the Hawarden Park Board.

Other Agenda Items

Item 3. Budget Presentations from the Fire Department, Library Board, Hospital Board and H.A.P.P. Val Haverhals, Librarian, presented the Library Board budget, Brian Monsma and Bob Jaminet gave the Hospital Board budget and Wendy Lubkeman. reviewed the HAPP budget with the Council. The Fire Department budget presentation was postponed until the next meeting.

Item 4. City Audit Presentation - Mr. Jeff Peters of Williams and Company, LeMars, Iowa. The City's Auditor, Jeff Peters of Williams and Company covered highlights of the City's audit. He commended City Staff for their financial reporting/controls.

Item 5. Request for Temporary Liquor License Transfer to Old City Hall for January 26, 2002 by Sportsman's Lanes. Moved by Cauwels/Woodley to approve the temporary liquor license for Sportsman's Lanes for January 26, 2002. Motion carried unanimously.

Item 6. Resolution No. 2001-33 - A Resolution Establishing a Tax Increment Revenue Fund and Authorizing a Loan Amount of $30,000 for the Demolition of the Hawarden Grain Bins. Moved by Woodley/Cauwels to approve Resolution No. 2001-33, Establishing a Tax Increment Revenue Fund and Authorizing a Loan Amount of $30,000 for the Demolition of the Hawarden Grain Bins. Aye: Cauwels, Lubkeman, Nohava, Woodley. Abstain/no voting: Harvey. Motion carried.

Item 7. Resolution No. 2001-36, a Resolution of the City of Hawarden Authorizing the Mayor and City Administrator to Purchase the Grain Bins on Behalf of the City and Hire out to Demolish All of the Structures on the Site for a Cost Not to Exceed $40,000 Contingent on the Owner Deeding the Property at no Charge and Upon the City Receiving a Brownfield Grant of $10,000. Moved by Woodley/Cauwels to approve Resolution No.2001-36, Authorizing the Mayor and City Administrator to Purchase the Grain Bins on Behalf of the City and Hire out to Demolish All of the Structures on the Site for a Cost Not to Exceed $40,000 Contingent on the Owner Deeding the Property at no Charge and Upon the City Receiving a Brownfield Grant of $10,000. Aye: Cauwels, Woodley, Lubkeman, Nohava. Abstain/not voting: Harvey. Motion carried.

Item 8. Resolution No. 2002-03, a Resolution Allowing the Mayor and City Administrator to Submit an Immediate Opportunity RISE Grant Funding of Approximately $105,000 ($175,000 Total Project) for the Extension of a Concrete Street in the Industrial Park for an Industrial Client. Moved by Cauwels/Nohava to approve Resolution No. 2002-03, Allowing the Mayor and City Administrator to Submit an Immediate Opportunity RISE Grant Funding of Approximately $105,000 ($175,000 Total Project) for the Extension of a Concrete Street in the Industrial Park for an Industrial Client. Aye: Cauwels, Woodley, Lubkeman, Nohava. Nay: Harvey. Motion carried.

Item 9. Strategic Planning/Goal Setting Session (3 year plan). Handout/brief discussion. The City Administrator handed out strategic planning goals to the Council with possible projects in mind. He asked for the Council's feedback and prioritization of these.

Item 10. Discussion/Review of City Budget. The City's budget was presented by the City Administrator. He discussed a number of cuts in City departments, taxes, and various utility rates. He covered TIF districts and went through some of the major highlights in the various departments. Council will discuss the budget in greater detail at a special budget meeting on Monday, January 28th.

Moved by Woodley/Nohava to adjourn. Motion carried unanimously. The meeting adjourned at 9:50 p.m.

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Ricard Porter, Mayor