MINUTES - CITY COUNCIL MEETING
Hawarden Public Library
Monday, January 7, 2002 at 7:00 P.M.

The meeting was called to order at 7:00 p.m.

Present: Mayor Porter; Council members: Harvey, Cauwels, Woodley, Lubkeman, Nohava

Absent: None

Staff Present: Craig Coffey, City Administrator; Tom Kane, Public Works Director; Chris Myres, Telecommunications Director; Jim Pickner, City Attorney.

Standard Agenda Items

Item 1a. Approval of December 17, 2001 and January 2, 2002 Minutes. Moved by Woodley/Cauwels to approve the December 17, 2001, with corrections to item #6, changing a motion on Resolution 2001-36 from "moved to approve" to "moved to postpone", and to approve January 2, 2002 Minutes. Motion carried unanimously.

Item 1b. Approval of Claims for Payment. Moved by Woodley/Nohava to approve the Schedule of Claims for payment. Motion carried unanimously.

Item 1c. Open Business From the Community (limited to a maximum of 5 minutes per item). There was no open business from the community.

Item 2a. Staff Reports/Discussion.

• Mr. Coffey reminded everyone of the upcoming H.A.P.P. Banquet scheduled for January 12 at 6:30 p.m. and also reported on the upcoming Missouri River Energy Legislative Rally in Washington, D.C.
• He reported that he had submitted a $250,000.00 Housing Grant today.
• Kristi Waterman has been hired to replace Kari Bushby in the Telecommunications Department and will start work the 14th of January.
• Mr. Coffey also reported that we had received a notice from the Iowa Attorney General’s Office in regard to actions taken on individual cigarette permit holders. If they fail to respond, the Council will need to take action on this.
• The new HiTec phone books have been completed and will be delivered this week.
• Tom Kane reported that Tim Ericson and himself are going to Ankeny to take water and waste water certification tests.

Item 2b. Mayor Report. Mayor Porter presented a gift to Fire Chief, Sonny Strong who is retiring after 37 years of service. He then swore in Pam Harvey and Cynthia Porter to the Hospital Board, Duane Schiefen to the Park Board and Jon Strong as the new fire chief with the Hawarden Fire Department.

Other Agenda Items

Item 3a. Public Hearing Regarding a PFSA Grant for Extension of Utilities to the South Industrial Park. Mayor Porter opened the Public Hearing at 7:25 p.m. There were no oral or written comments. The Mayor then declared the public hearing closed at 7:26 p.m.

Item 3b. Resolution No. 2002-01 - A Resolution to Allow the Mayor and City Administrator to Submit the PFSA Grant for Funding of $110,000 (294,000 Total Project) for the Extension of Utilities for an Industrial Client. Moved by Cauwels/Lubkeman to approve Resolution No. 2002-1 and submit the PFSA Grant for funding. Aye: Cauwels, Lubkeman, Harvey, Nohava, Woodley. Nay: None.

Item 4. Budget Presentations by Calliope Village, Historical Society, Senior Citizens and Park Board. Lois Jean Dawson and JaNahn Wasser were present representing Calliope Village, as well as Kathy Keltz , Historical Society, Margaret Leafstedt and Lois Bergdale, the Senior Center and Duane Schiefen and Taylor Flynn, Park Board. All gave brief presentations as to where budgeted money has been spent and their proposals for the coming year.

Item 5. Mayor Appointments; Mayor Pro Tem, Mike Cauwels; HAPP Main Board, Roy Lubkeman; HAPP Development Committee, Wanda Woodley; and Missouri River Energy Alternate, Jeff Nohava. Moved by Woodley/Harvey to approve the appointments of Mayor Porter. Motion carried unanimously.

Item 6a. Request for Renewal of a Class C Liquor License by Donald Yoerger dba Pizza and Ice Cream Shoppe. Moved by Harvey/Cauwels to approve the Class “C” License Renewal for the Pizza and Ice Cream Shoppe. Motion carried unanimously.

Item 6b. Request for Temporary License Transfer to the Old City Hall for January 21, 2002. This item was postponed until the January 21st Council Meeting.

Item 7. Resolution No. 2002-02 - Approval of City Administrator’s Contract. This Resolution authorizes the Mayor to sign the revised City Administrator’s contract. Moved by Woodley/Lubkeman to approve Resolution No. 2002-02, Administrator’s Contract. Aye: Cauwels, Harvey, Woodley, Nohava, Lubkeman. Nay: None. Motion carried unanimously.

Item 8. Resolution No. 2001-41 - Accepting Bids/Awarding Contracts for the Wee Care Daycare/Community Center Project. The Wee Care Board voted to increase their contribution an additional $30,000 to bring the project back into budget. Moved by Woodley/Cauwels to approve Resolution No. 2001-41, Accepting Bids/Awarding Contracts for the Wee Care Daycare/Community Center Project. Aye: Cauwels, Woodley, Lubkeman. Nay: Harvey, Nohava. Motion carried.

Item 9. Approval of Phase I of Interim Wellhead Protection Plan. This is a DNR Program that seeks to develop a plan to protect our water supply. This is the first step in the plan. This is not mandated now but likely will be in the near future. This will allow private and public property near our wells to enroll in CRP Programs. Northwest Iowa is the last area of the state to receive funding for this program. The Iowa Rural Water Association and the Iowa Association of Municipal Utilities have received grant money from the Iowa Department of Natural Resources to help communities complete interim wellhead protection plans. This would allow us to start putting some of the cropland within the delineated area of the well fields into CRP land. Moved by Cauwels/Woodley to approve Phase I of the Interim Well Head Project Plan. Motion carried unanimously.

Item 10. Discussion of Meeting Dates and Times of the City Council Planning and Workshop Sessions. It was decided by general consensus to have the Planning Sessions at 6:15 p.m. on the evenings of the Regular City Council meetings.

Item 11. Strategic Planning and Goal Setting Session (3-year plan) (1-2 hours). The Council reviewed and discussed strategic planning goals and objectives. A list of objectives will be developed from the input at the meeting so the Mayor and City Council can rank them.

Moved by Woodley/Nohava to adjourn. Motion carried unanimously. The Meeting adjourned at 9:10 p.m.

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Ricard Porter, Mayor