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The meeting was called to order at 7:00 p.m.
Present: Mayor Porter; Council members: Kallsen, Harvey, Cauwels, Dorhout, Woodley
Absent: None
Staff Present: Craig Coffey, City Administrator; Tom Kane, Public Works Director; Mike DeBruin, Police Chief; Jim Pickner, City Attorney.
Item 1a. Approval of August 6, 2001 Minutes. Moved by Woodley/Dorhout to approve the Council Minutes of August 6, 2001. Motion carried unanimously.
Item 1b. Approval of Claims for Payment. Moved by Kallsen/Woodley to approve the Schedule of Claims for payment. Motion carried unanimously.
Item 1c. Open Business from the Community (limited to a maximum of 5 minutes per item). There was no open business from the community.
Item 2a. Staff Reports/Discussion.
Item 2b. Mayor Report. Mayor Porter reported that the Eagle Scout Award had been presented to Tim McKenny this past week. He also thanked everyone who participated on the assistance at Frog Pond Park and also reminded everyone to drive safely with school starting this week.
Item 3. Presentation from Harlan Van Egdom Representing the American Legion and VFW for Placement of a War Memorial. (5 minutes). Harlan Van Egdom, Roger Johnson, Jerry Skogman and Dallas Huebner were present to request permission and asked for possible locations in placing a war memorial in honor of all the veterans. No action was taken.
Item 4. Third Reading of Ordinance No. 595, Municipal Infractions Code. Moved by Harvey/Kallsen to approve Ordinance No. 595, Municipal Infractions Code on third reading. Aye: Kallsen, Dorhout, Woodley Harvey, Cauwels. Nay: none. Motion carried unanimously.
Item 5. Request for Renewal of a Class ÒCÓ Liquor License with Sunday Sales for SportsmanÕs Lanes. Moved by Kallsen/Cauwels to approve the renewal of a Class ÒCÓ Liquor License with Sunday Sales for SportsmanÕs Lanes. Motion carried unanimously.
Item 6. Presentation From Jim Schwiesow, Sioux County Sheriff. Sioux County Sheriff, Jim Schwiesow gave a presentation to the Council on the new proposed County jail.
Item 7. Resolution No. 2001-24, Resolution of Support for the Construction of a New Sioux County Public Safety Center. Moved by Dorhout/Harvey to table this item. Motion carried unanimously.
Item 8. Review and Approval of Copier Bids. The copier company that was awarded the bid at the August 6th meeting changed the original terms of the bid that was accepted. The maintenance contract they submitted for the life of the machine could now only be offered until the year 2004, the life of the federal contract with Minolta. Four machines were tested on site and found that the Cannon copier is a much better quality machine that is anticipated to last longer than 5 years, has more options and also provides more quality printing. Moved by Woodley/Kallsen to revoke the previous bid acceptance and approve the purchase of the Cannon 5000 with slightly less features for $8,952 with at least a 5-year service contract at .0045 per copy. Motion carried unanimously.
Item 9. Review and Approval of Truck Bids for Street Department. Staff presented a bid from Heartland Motors for a Ford 250, Crew Cab, with 4-wheel drive and towing and snow plow packages, and additional upgrades such as all season tires. Questions ensued about State bid provided and whether the bid provided was comparable and whether or not we should re-bid the vehicle more specifically. Staff explained that the Ford 250 was really a Ford 350 with the upgrades included. Moved by Kallsen/Dorhout to approve the truck bid from Heartland Motors for $27,000 for the truck specified. Aye: Kallsen, Dorhout, Woodley. Nay: Harvey, Cauwels. Motion carried.
Item 10. Discussion of State Maintenance Contract. Mr. Coffey discussed the State maintenance contract that obligates us to maintain certain items. By administrative code we are required to maintain certain items regardless of the contract. He stated he was concerned this would serve the City up legally for the maintenance of other items, which may not our sole responsibility. He also said that we have a good relationship with the State and we will maintain this relationship. No monies we receive from the State are affected and Mr. Coffey felt that there is no need for this agreement. Moved by Cauwels/Dorhout to accept Mr. CoffeyÕs recommendation not to sign this agreement with the State at this time. Motion carried unanimously. Mr. Coffey said he would research this further with the City Attorney.
Item 11. Discussion of Public Works Building Improvements. Discussion was held on two new proposed Public Works Buildings as budgeted. Staff proposed constructing one building now before the winter if possible. Staff stated that a visual layout of all the buildings will be drawn up when the survey is completed. Staff asked the Council for a decision on the two building plan versus one larger building. Council asked for additional information and requested to study the issue further. Staff suggested a review of the current facilities. Staff was directed to set up a time to review the facilities for the City Council. No other action was taken at this time.
Item 12. Discussion of LSS Building Property. Mr. Coffey discussed plans to move forward with the sale or leasing of the vacant LSS Building with the Council. He is currently having it surveyed and would like to develop pictures and brochures to be put on our website and elsewhere for the marketing of this property. He provided the Council a previous memo he had written on the property and indicated that he planned to market it in those price ranges. He reported that he had not worked on marketing the property much due to fact that Hope Haven had earlier expressed a serious interest, but that has not developed. No action was taken at this time.
Moved by Kallsen/Woodley to adjourn. Motion carried unanimously. The Council Meeting adjourned at 8:43 p.m.
__________________________
Ricard Porter, Mayor
ATTEST:
_______________________________
Craig Coffey, City Administrator
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