MINUTES - CITY COUNCIL MEETING
Hawarden Public Library
Monday, August 6, 2001 at 7:00 P.M.

The meeting was called to order at 7:00 p.m.

Present: Mayor Porter; Councilmembers: Woodley, Kallsen, Harvey, Cauwels, Dorhout
Absent: None

Staff Present: Craig Coffey, City Administrator; Tom Kane, Public Works Director; Tom Sedgwick, Telecommunications Director; Mike DeBruin, Police Chief; Jim Pickner, City Attorney, Sharole Rens, Finance Officer.

Standard Agenda Items

Item 1. Approval of July 16, 2001 Minutes. Moved by Woodley/Cauwels to approve the Council Minutes of July 16, 2001. Motion carried unanimously.

Item 2. Approval of Claims for Payment. Moved by Harvey/Kallsen to approve the Schedule of Claims for payment. Motion carried unanimously.

Item 3. Open Business from the Community (limited to a maximum of 5 minutes per item). Rusty Radloff, Mike Van Ballegooyen, Jeremy Reed, Ryan Radloff and Billy Miner were present to request that the lights at the softball complex be allowed to be on at night. Staff stated that the electric panels need to be locked for safety reasons, but that key will be left with the police department to turn on and off the lights.

Item 4. Staff Reports/Discussion.

• Craig Coffey reported to the Council on the recent electrical storm that caused $9000.00 worth damage to the telecommunications equipment and other damage 2 transformers.
• It was reported that the emergency after hour notification system is still being worked on to alert specific department supervisors in emergency situations.
• He also discussed the necessity for a different pickup for the street department so that the sewer jet-rodder could be hauled during the rougher months.
• The new park equipment for Frog Pond Park will be erected on August 11th.
• Mr. Coffey said that HAPP has been approved for commercial re-certification, which is similar to the one the City received four months ago.
• He also addressed the Council on the lack of EMT’s for the Ambulance Department and that the training for this was getting harder and the volunteerism is fading. He asked the Council’s direction in addressing this problem.
• Also, the annual treasurer’s report for long term debt has been filed on line with the State.
• Tom Sedgwick, Telecommunications Director, gave his monthly report on cable and phone.
• Tom Kane reported on the completion of the seal coat project
• and Police Chief, Mike DeBruin gave a briefing of the Bad Check Seminar he was putting on August 13.
• Sharole Rens, Finance Office, told the Council that the work on the audit had begun.

Item 5. Mayor Report. Mayor Porter asked the community to help once again in the assembly of the park equipment this Saturday, August 11th at the Frog Pond Park. He also thanked the Park Board for the great job they have been doing in keeping the parks clean and attractive.

Other Agenda Items

Item 6. Presentation Missouri River Energy Services on Electric Industry Issues - Mr. Bill Radio (30 min.). Mr. Bill Radio from Missouri River Energy Services, gave a short presentation on different electric issues such as the sources of our power and electric deregulation.

Item 7. Presentation Regarding USDA Loan Obligations - Ms. Sandra Johnson (15 min).
Ms. Johnson discussed procedures and requirements of accepting money from the USDA.

Item 8. Resolution No. 2001-23 - A Resolution Concerning Acceptance and Compliance With Various Requirements to Obtain Financial Assistance From the USDA. Moved by Dorhout/Woodley to approve Resolution No. 2001-23, Resolution Concerning Acceptance and Compliance With Various Requirements to Obtain Financial Assistance From the USDA.
Aye: Woodley, Dorhout, Cauwels. Nay: Kallsen, Harvey. Motion carried.

Item 9. Second Reading Ordinance No. 595 - Municipal Infractions Code. AN ORDINANCE OF THE CITY OF HAWARDEN AMENDING TITLE 1 BY UPDATING CHAPTER 1.12 AND ADDING A NEW CHAPTER 1.14 AUTHORIZING THE WRITING OF MUNICIPAL INFRACTIONS AS ADDITIONAL REMEDIES PROVIDED FOR VIOLATION OF THE CODE OF ORDINANCES; PROVIDING REPEALER AND SEVERABILITY CLAUSES AND AN EFFECTIVE DATE. This Ordinance gives us a more cohesive approach to property maintenance enforcement. Moved by Harvey/Cauwels to approve the second reading of Ordinance No. 595. Aye: Woodley, Kallsen, Harvey, Cauwels, Dorhout. Nay: None.

Item 10a. Request for Renewal of a Class C Liquor License with Sunday Sales. Moved by Cauwels/Harvey to approve the renewal of a Class C Liquor License with Sunday sales for Sportsman’s Lanes located at 520 - 7th Street. Motion carried unanimously.

Item 10b. Request for New Class C Liquor License with Sunday Sales for Sedgwick Enterprises. Moved by Harvey/Harvey to approve the New Class C Liquor License with Sunday Sales for Sedgwick Enterprises located at 711 Central Avenue. Motion carried unanimously.

Item 10c. Request for Renewal for Carry-Out Beer and Wine with Sunday Sales. Moved by Cauwels/Harvey to renew the Carry-Out Beer and Wine with Sunday Sales license for Casey’s Marketing Co. d/b/a Casey’s General Store #1570 located at 1525 Avenue E. Motion carried unanimously.

Item 11a. Review and Approval of Copier Bids. Three bid comparisons for a new copy machine for the City Office was presented to the Council. After reviewing each bid and the options, moved by Harvey/Dorhout to purchase the Minolta D1450 at a price of $9,815.00 with service agreement. Aye: Kallsen, Harvey, Cauwels, Dorhout. Nay: Woodley. Motion carried.

Item 11b. Review and Approval of Chipper Bids. Three bids were received for a wood chipper and demonstrations from all three machines were given. After reviewing the options and bids, it was moved by Cauwels/Kallsen to accept the bid from Vermeer at $22,100.00 with an extended warranty. Motion carried unanimously.

Item 12. Appointment of Mayor Ric Porter, City Administrator Craig Coffey, and Councilmenbers Wanda Woodley and Mike Dorhout to an ad hoc committee with the Hospital. Mr. Coffey recently talked to the Hospital Board in regard to the concern of the Hospital’s debt and the Council’s desire to begin to look at other solutions for this problem.
Moved by Harvey/Kallsen to appoint Mayor Ric Porter, Craig Coffey and Councilmembers, Wanda Woodley, and Mike Dorhout to an ad hoc committee with the Hospital Board. Motion carried unanimously.

Item 13. Resolution No. 2001-24 - A Resolution of Support for the Construction of a New Sioux County Public Safety Center. Moved by Harvey/Kallsen to table this item pending further information. Aye: Woodley, Kallsen, Harvey, Cauwels, Dorhout. Nay: None.

Item 14. Consideration and Approval/Denial of Various Housing Initiatives.

• Item 14a. Development of Boyer Hill subdivision infrastructure. Moved by Dorhout/Cauwels to support both phases of the Boyer Hill infrastructure. Aye: Dorhout, Woodley, Kallsen, Harvey, Causes. Nay: None. Motion carried unanimously.
• Item 14b. Provide Upfront Housing Grants or Tax Abatements in TIF Area 1, limiting the length of tax abatements granted to only 3 years, and limiting upfront housing grants for only the next two years. Moved by Dorhout/Kallsen to provide an up front housing grant of 6% of assessed value in the TIF District for the next two years including the 2002-2003 building season and excluding any tax abatements. Aye: Dorhout, Woodley, Kallsen, Harvey. Abstain: Cauwels. Motion carried unanimously with one abstention.
• Item 14c. Permission to bid out for the construction of up to 4 homes in the Boyer-Hill Subdivision, provided that prior to any obligation of any City to constructing any homes that at least two homes be pre-sold. Moved by Woodley/Woodley to approve 14c. Aye: Dorhout, Woodley, Cauwels. Nay: Kallsen, Harvey. Motion carried.
• Item 14d. Authority to purchase property for future residential subdivision. Closed Session Under Iowa Code 21.51j, if necessary. At 9:32 p.m., Moved By Woodley/Woodley to enter into Closed Session under Iowa Code 21.5j to discuss property purchase. Aye: Dorhout, Woodley, Cauwels. Nay: Kallsen. Abstain: Harvey. Motion carried.

At 9:48 p.m., moved by Woodley/Kallsen to adjourn Closed Session and resume Regular Session. Aye: Woodley, Kallsen, Cauwels, Dorhout. Nay: None. Councilman Harvey was reported absent. Motion carried.

• Item 14e. Creation of a future block TIF district and installation of infrastructure for the future subdivision. This item was eliminated.
• Item 14f. Permission to apply for a housing grant for down payment assistance for low-to-moderate income families. Moved by Woodley/Woodley to give Craig Coffey permission to apply for a housing grant for down payment assistance for low-to-moderate income families. Aye: Woodley, Kallsen, Harvey, Cauwels, Dorhout. Nay: None. Motion carried.
• Item 14g. Permission to apply for a Housing Grant to fund the construction of low to moderate income housing. Moved by Dorhout/Woodley to allow Craig Coffey to apply for a Housing Grant to fund the construction of low to moderate income housing. Aye: Dorhout, Woodley Cauwels. Nay: Harvey, Kallsen. Motion carried.

Item 15. Wee Care Lease Agreement and Community Center Issues. The Wee Care Lease Agreement was reviewed and commented on.

Moved by Kallsen/Cauwels to adjourn. Motion carried unanimously. The Council Meeting adjourned at 10:18 p.m.

__________________________
Ricard Porter, Mayor