MINUTES - CITY COUNCIL MEETING
Hawarden Public Library
Monday, May 7, 2001 at 7:00 P.M.

The meeting was called to order at 7:04 p.m.

Present: Mayor Porter; Councilmembers: Cauwels, Dorhout, Woodley, Kallsen, Harvey

Absent: None

Staff Present: Craig Coffey, City Administrator; Tom Kane, Public Works Director; Tom Sedgwick, Telecommunications Director; Jim Pickner, City Attorney; Mike DeBruin, Police Chief.
Others Present: None.

Standard Agenda Items

Item 1. Approval of April 23, 2001 Minutes. Moved by Woodley/Dorhout to approve the Minutes of April 23, 2001. Motion carried unanimously.

Item 2. Approval of Claims for Payment. Moved by Cauwels/Harvey to approve the Schedule of Claims for payment. Motion carried unanimously.

Item 3. Open Business from the Community (limited to a maximum of 5 minutes per item). There was no open business from the community.

Item 4. Staff Reports/Discussion.

• Mr. Coffey reported that the swimming pool would be opening May 26, weather permitting.
• The City is having an auction on May 12 at noon at the old Middle School lunchroom for old items accumulated through the years.
• Also, on May 19 the police department is hosting a bike rodeo.
• He added that May 10th and 11th is Hospital Tour Day for the Kindergarten classes and that the police and ambulance personnel will be participating in this event.
• It was announced that the City had a successful gas inspection two weeks ago.
• Mr. Coffey reported that the City is trying to purchase farther in advance to avoid gas price spikes next winter. He stated that the City has purchased all our gas thru November and almost 70% of our winter gas.
• The playground equipment is due to arrive this week and scheduled to be set up May 16 - 19.
• Sharole Rens, Finance Officer, and Mr. Coffey will be attending a workshop for utility service rules in Ankeny on Tuesday of this week.
• Tom Sedgwick has accepted chairmanship of the new jail committee for Sioux County.
• Mr. Coffey reported that he is continuing to work on the City code codification.
• He also reported that he sent a contract back regarding cell phone service a week ago, but that we have not heard back.
• Tom Sedgwick, Telecommunications Director, reported that he had attended a telephone conference at Carroll, Iowa and had toured the central office and call center at Coon Rapids.

Item 5. Mayor Report. Mr. Porter presented proclamations for the West Sioux School Board Recognition Week May 13-19, and also for Emergency Medical Services Week May 20-26. The Mayor praised both of these groups for their hard work and community service. He attended the ribbon cutting at Bomgaars and he thanked Mr. Coffey and H.A.P.P. for their community involvement with this project. Mr. Porter also thanked the participants who attended the weather spotter training session and also all the citizens who are trying to beautify their property in Hawarden. A letter was also read from Senator Grassley that responded to a letter the Mayor had sent him concerning fire department funding.

Other Agenda Items

Item 6. Public Hearing Budget Amendment and Resolution No. 2001-13. The public hearing was opened. Mr. Coffey reported that he had not received any written or oral comments on the issue. No one was present to speak at the public hearing. The public hearing was closed. Moved by Woodley/Kallsen to approve Resolution No. 2001-13, amending the 2000-2001 Budget. Aye: Cauwels, Dorhout, Woodley, Kallsen, Harvey. Nay: None.

Item 7. Discussion of Potential Sewer Extension - Al Van Noort. Mr. Van Noort is having sewer problems at his residence, which currently has no sewer provided from the City. In addition a large area (approx. 100 acres) around the residence has no sewer, which may in time inhibit future growth in this area. Discussion ensued about TIF, who was to bear the cost of running these utilities lines, and what are the policy rules on this. Staff recommended that we do a engineered sewer study of the area. Moved by Woodley/Dorhout to allow staff to put out a request for proposals and get cost estimates for a sewer study. Motion carried unanimously.

Item 8. Closed Session - Discussion of Purchase of Property Under Iowa Code Section 21.5(1)j. At 7:32 p.m., moved by Cauwels/Woodley to enter into closed session to discuss the purchase of property. Motion carried unanimously. At 7:55 p.m., moved by Woodley/Kallsen to adjourn closed session and resume regular session. Motion carried unanimously.

Item 9. Closed Session to Discuss Landfill Issues Under Iowa Code Section 21.5(1)c. At 7:58 p.m., moved by Harvey/Woodley to enter into closed session for the purpose of discussing landfill issues under the Iowa Code. Motion carried unanimously. At 8:12 a.m., moved by Kallsen/Woodley to adjourn closed session and resume regular session. Motion carried unanimously.

At 8:12 p.m., moved by Woodley/Cauwels to adjourn the Council Meeting. Motion carried unanimously.

__________________________
Richard Porter, Mayor