MINUTES - CITY COUNCIL MEETING
Hawarden Public Library
Monday, February 5, 2001 at 7:00 P.M.

The meeting was called to order at 7:02 p.m.

Present: Councilmembers: Woodley, Cauwels, Dorhout, Harvey.

Absent: Mayor Porter, Councilman Kallsen, Director of Public Works, Tom Kane.

Staff Present: Craig Coffey, City Administrator; Mike DeBruin, Police Chief; Tom Sedgwick, Telecommunications Director; Jim Pickner, City Attorney; Sharole Rens, Finance Officer.

Standard Agenda Items

Item 1. Selection of Council Person to Conduct the Meeting. Moved by Dorhout/Woodley to select Councilman Harvey to conduct the Council Meeting in absence of the Mayor and Mayor Pro-Tem. Motion carried unanimously.

Item 2. Approval of the January 22, 2001 Minutes. Changes to the minutes were requested. No changes were given. The minutes were approved as submitted by general consensus of the Council.

Item 3. Approval of Schedule of Claims. Moved by Cauwels/Woodley to approve the Schedule of Claims for payment. Motion carried unanimously.

Item 4. Open Business from the Community (limited to a maximum of 5 minutes per item.) There was no open business from the community.

Item 5. Staff Reports/Discussion.

Other Agenda Items

Item 6. Presentations from the Park Board and Fire Department. Mary Hulleman, representing the Hawarden Park Board and Curt Winterfeld, representing the Hawarden Fire Department, both gave short presentations. The Park Board stated they had plans for a new shelter in Calliope Park, the large playground project and the ongoing plans to replace the picnic table. The Fire Department talked about the new infrared camera tool, adding new firefighters, replacing air packs and fire suit clothing, and upgrading the Jaws of Life. Long term, the need for an equipment truck and two additional bays were addressed.

Item 7. Presentation and Acceptance of City Audit. Mr. Jeff Peters of Williams & Company stated that the City audit was all in proper order. He reported that the accounting was in much better shape this year, now that staff is back at full strength. He also reported on the fact that the carryover amount was getting closer to where it should be at about 4 months of operation.

Item 8. Re-appointment of Teri Kallsen, Harlan Van Egdom, Bill Landau and Bruce Woodley to the Citizen’s Programming Selection Committee from January 1, 2001 until December 31, 2002. Moved by Cauwels/Dorhout to accept the re-appointments of the above candidates for the Citizen’s Programming Selection Committee. Motion carried unanimously.

Item 9. Resolution No. 2001-01, A Resolution Authorizing the Mayor to Sign an Amendment to the High Speed Contract to Lower Fees. This is a proposed amendment to our high-speed internet contract that would lower the fees by $5.00 per customer level ($2.50 from each side). Moved by Woodley/Cauwels to approve Resolution No. 2001-01. Motion carried unanimously.

Item 10. Recommendation of Adding Cable Channels From the Citizens Programming Committee. The Cable Committee recommended that four new channels be added to the basic cable package; Home Shopping Network, Fox Sports World, National Geographic and Animal Planet, in that order. Moved by Dorhout/Woodley to add Home Shopping Network, Fox Sports and National Geographic to the cable lineup. Motion carried unanimously.

Item 11. Resolution No. 2001-02, Authorizing the Telecommunications Director to Sign the Necessary Contractual Agreements to Add the Home Shopping Network, Fox Sports, National Geographic, and a Combination Thereof. Moved by Cauwels/Woodley to approve Resolution No. 2001-02, Authorizing the Telecommunications Director to Sign the Necessary Contractual Agreements to add the Home Shopping Network, Fox Sports, National Geographic and a Combination Thereof. Motion carried unanimously.

Item 12. Resolution No. 2001-03, A Resolution Naming City of Hawarden Public Depositories. Moved by Dorhout/Harvey to approve Resolution No. 2001-03, re-naming First State Bank and Farmers State Bank as Public Depositories for the City of Hawarden. Motion carried unanimously.

Item 13. Resolution No. 2001-04, a Resolution Adopting an Investment Policy for the City of Hawarden. This Resolution is similar to the original resolution except for some grammatical changes and references. Moved by Woodley/Cauwels to accept the investment policy with minor changes, adding a definition of MBMECA and approve Resolution No. 2001-04. Motion carried unanimously.

Item 14. Resolution No. 2001-05, a Resolution Authorizing the Mayor and City Administrator to Sign Any Documents Regarding the City’s Participation in USDA Programs Administered by the Sioux County Farm Service Agency Office in Relation to City’s Lease of Farmland. This replaces Resolution No. 89-11, which listed Sonny Strong and Tim Waddell as authorized signatures on this paperwork. The Farm Service Agency requested this new authorization. Moved by Cauwels/Woodley to approve Resolution No. 2001-05. Motion carried unanimously.

Item 15. Discussion of Potential Sale Price, or Lease of the LSS Facilities. Moved by Dorhout/Cauwels to allow the City Administrator and the Mayor to discuss terms of purchasing or leasing of the LSS Building. Motion carried unanimously.

Item 16 was postponed until the end of the agenda.

Item 17. Discussion of Draft City Budget. Mr. Coffey quickly reviewed the previous sections of the budget covered. He covered any changes since the last meeting and asked for questions on the previous sections covered. He then covered the special funds accounts. Council then directed Mr. Coffey to make the final changes and prepare a final draft budget for the February 19, 2001 meeting.

Item 18. Setting a Special Meeting of the City Council for February. The council by general consent determined that no special meeting was needed for February 12th due to the condition of the budget.

Item 16. Closed Session to Discuss the Potential Purchase of Property Under Iowa Code Sec. 21.5(1)(j). At 9:00 p.m. moved by Cauwels/Dorhout to enter into closed session to discuss potential purchase of property. Aye: Woodley, Cauwels, Dorhout, Harvey. Nay: None. At 9:29 p.m. moved by Woodley/Dorhout to leave closed session and resume regular session. Aye: Woodley, Cauwels, Dorhout, Harvey. Nay: None.

Moved by Harvey/Cauwels to adjourn the Council Meeting. Motion carried unanimously. The Council Meeting adjourned at 9:30 p.m.