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The meeting was called to order at 7:00 p.m.
Present: Mayor Porter; Councilmembers: Woodley, Dorhout, Cauwels, Harvey, Kallsen
Absent: None
Staff Present: Craig Coffey, City Administrator; Tom Kane, Public Works Director; Jim Pickner, City Attorney; Mike DeBruin, Police Chief.
Item 1. Approval of November 6 and November 13, 2000 Minutes. Moved by Woodley/Kallsen to approve the Minutes of November 6 and November 13. Motion carried unanimously.
Item 2. Approval of Claims for Payment. Moved by Cauwels/Kallsen to approve the Schedule of Claims for payment. Motion carried unanimously.
Item 3. Open Business from the Community (limited to a maximum of 5 minutes per item.) There was no open business from the community.
Item 4. Staff Reports/Discussion.
Item 5. MayorŐs Report. Mayor Porter reported on the Latham Conference that was held in Storm Lake. He also attended and spoke at the National Honor Society induction.
Item 6. Approval of the Funding of Hawarden Area Partnership for Progress (HAPP). Moved by Cauwels/Woodley to approve the funding for HAPP for a total of $20,000, payable in quarterly installments for the remainder of the fiscal year of January 1, 2001 to June 30, 2001. Motion carried unanimously.
Item 7. Presentation of Community Center Petition. Presentation by the Grass Roots Committee, Susan McManaman, Coordinator. Susan McManaman stated that Grass Roots Committee was not asking for a vote tonight but wanted the Council to reconsider its position on allowing Wee Care to attach to the Middle School because she saw an opportunity to bring the groups together. She then presented a petition to the Mayor and Council with 341 signatures in favor of saving the Middle School. The petition presented read: "Whereas: We the undersigned signatures, respectfully request the City Council of Hawarden to reconsider their decision to allow WEE CARE to attach to the middle school building. We further ask that the City Council take steps to proceed with the proposed plans to attach a community center to the middle school building"
Various community members spoke raising a variety of issues in support of the projects. These included being a multi-purpose center, saving money, saving an historical building. Various financing methods, and community needs. There was no one present from the community in opposition.
Discussion among the council ensued raising issues such as: cost, financing, a potential community vote, and other positives and negatives of the project. Several Council members voiced their support or opposition to the project and stated why.
By general consensus the Council decided to discuss the issue in greater detail at the next regular council meeting in order to begin to figure out how to proceed on the issue.
Item 8. Resolution No. 2000-35, Approving the Disposition of Property. A public hearing and the opening and acceptance of bids for the sale of vacant property located south of First Street east of Highway 12, more specifically described as Lot 3, the cul-de-sac, and portions of Lots 2, 4 and 5 of the Hawarden Industrial Park. The acceptance of bid of valuable consideration equal to the $25,000 minimum bid proposed to trading the property at the NE corner of 10th and Central and other valuable industrial considerations.
The property advertised and described in this resolution is no longer correct due to the changes in the Pamida deal, therefore the process will have to start over with a new Resolution No. 2000-36.
Moved by Kallsen/Cauwels to reject all bids and deny Resolution No. 2000-35. Motion carried unanimously.
Item 9. Resolution No. 2000-36, Setting a Date and Time for a Public Hearing and the Opening and Acceptance of Bids to Dispose of Property. A public hearing and the opening and acceptance of bids is set for December 4 at 7:00 p.m. or soon thereafter at the Hawarden Public Library for the sale of vacant property located south of First Street east of Highway 12, with a minimum bid of $25,000 or other valuable consideration. The property is more specifically described as Lot 5, and the northern 75 ft. of Lot 4, the eastern 90 ft. of Lot 2 and a portion of Lot 3 in the NE corner measuring 75 ft. in a north-south direction and 90 ft in an east-west direction; plus vacated right-of-way south of the northern property line of Lot 5 and the common lot line of parcels 1 and 2, which separates the above described parcels, all of which are located in the Hawarden Industrial Park; plus other applicable easements/cross access easements.
Staff reported that this resolution correctly describes the parcel that would be utilized by Pamida. He added that it begins the public process to transfer the property to HEDCO and ultimately Pamida. This resolution would only advertise the property for sale. Staff mentioned that they would like to get Pamida obligated to the site and a new store.
The Council discussed the matter and talked about the changes that have occurred and various issues involved. They mentioned drafting a purchase agreement so secure a commitment and once Pamida was closer to construction that we would proceed with the property sale process at that time.
Moved by Cauwels/Dorhout to table this item until a later date and direct the City Administrator and City Attorney to draft a purchase agreement with Pamida. Motion carried unanimously.
Item 10. Second Reading of Amended Ordinance No. 588. An Ordinance of the City of Hawarden vacating the cul-de-sac and 104.16 ft. of straight right-of-way of Avenue F, south of First Street, east of Highway 12 of the Hawarden Industrial Park. The vacation of the street right-of-way will leave 173.22 ft. of Avenue F south of 1st Street remaining. Staff explained that this is a paper street and is part of the property that would be sold to Pamida.
Moved by Kallsen/Cauwels to pass Ordinance No. 588 to its second reading. Motion carried unanimous
Item 11. Resolution No. 2000-38, Authorizing the Mayor to Sign an Agreement to Take Possession of the LSS Properties. It was reported that the resolution is a more formal approval of a motion at the previous meeting.
Moved by Dorhout/Woodley to approve Resolution No. 2000-38, authorizing the Mayor and City Administrator to execute the agreement, breaking the lease and severing the relationship with LSS. Motion carried unanimously.
Item 12. Resolution No. 2000-19, Setting a Date and Time for a Public Hearing and the Opening and Acceptance of Bids to Dispose of Property. (Selling a Portion of the Middle School Property.) A public hearing and the opening and acceptance of bids is set for December 4 at 7:00 p.m. or soon thereafter, at the Hawarden Public Library, for the sale of vacant property located north of 11th Street, east of Central Avenue and west of the Dry Creek, with a minimum bid of $7,000 or other valuable consideration. The property is more specifically described as southern half of Lot 3, Block 27, of the Western Town Lots Second Addition.
Staff reported that this Resolution starts the process to trade the southern half of Lot 3 in exchange for the northern half of Lot 4. Discussion occurred amongst the Council over the terms of any sale agreement and future obligation of the City that might be received from the church who would like to trade property with the City.
Moved by Cauwels/Woodley to approve Resolution No. 2000-19, Setting December 4, 2000 at 7:00 p.m. for a public hearing and the opening and acceptance of bids to dispose of property. Motion carried unanimously.
Item 13. Discussion of Support for Sioux Center Project With Letter or Resolution No. 2000-39. Sioux Center requested a letter of support for their vision Iowa program. It was the consensus of the Council that the Mayor and City Administrator draft a letter of support for the Sioux Center Vision Iowa Project.
Item 14. Closed Session to Discuss a Legal Matter where Litigation is Imminent Under Iowa Code Section 21.5(1)C. At 9:03, moved by Kallsen/Woodley to enter into closed session. Motion carried unanimously. At 9:15, moved by Kallsen/Woodley to adjourn closed session. Motion carried. Moved by Harvey/Kallsen to direct the City Attorney to
handle the matter as discussed in closed session. Motion carried unanimously.
Item 15. Appointment of a new member to the Planning Commission to fill out the term vacated by Arlys Peters (if ready). Moved by Harvey/Woodley to accept Virginia Moothart as the new member to the Planning Commission. Motion carried unanimously.
Item 16. Strategic Planning Continued - Facilitated by the City Administrator. The City Administrator presented a worksheet for the Council. This item was continued by general consensus of the Mayor and City Council.
Moved by Harvey/Kallsen to adjourn the Council Meeting. Motion carried unanimously.
The meeting adjourned at 9:23 p.m.
__________________________
Ricard Porter, Mayor
ATTEST:
_______________________________
Craig Coffey, City Administrator
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