MINUTES - REGULAR CITY COUNCIL MEETING
WEST SIOUX HIGH SCHOOL AUDITORIUM

Monday, October 23, 2000 at 12:00 P.M. (Noon)

The meeting was called to order at 12:00 Noon.

Present: Mayor Porter; Council Members: Harvey, Kallsen, Woodley, Dorhout, Cauwels
Absent: None

Staff Present: Craig Coffey, City Administrator; Tom Kane, Public Works Director; Jim Pickner, City Attorney; Mike DeBruin, Police Chief; Sharole Rens, Finance Officer; Brad Meyers, Ambulance Director; Jami Dekkers, Activity Director.

Standard Agenda Items

Item 1. Approval of October 9, 2000 Minutes. Moved by Woodley/Cauwels to approve the Minutes of October 9, 2000. Motion carried unanimously.

Item 2. Approval of Schedule of Claims. Moved by Cauwels/Kallsen to approve the Schedule of Claims for payment. Motion carried unanimously.

Item 3. Open Business from the Community (limited to a maximum of 5 minutes per item). There was no open business from the community.

Item 4. Staff Reports/Discussion.

• The City Administrator reported to the Council that Pamida would be reopening on Thursday, Oct. 26th and that he is organizing a re-opening ceremony at 9 a.m.
• He also announced that Hawarden Area Partnership for Progress (HAPP) is going to have an open house at the High School Commons for an informal , come-n-go meeting with presentations once each hour. This will allow people to gather and look at different informational posters with presenters stationed to answer questions. Mr. Coffey asked for the Council’s support for this new organization.
• He also reported that the NW Iowa League of Cities Banquet held at the Steak House this past week was a large success.
• Mike DeBruin, Police Chief, reported to the Council that the Local Law Enforcement Block Grant that was budgeted for in the police department to purchase video cameras for the police vehicles and other equipment, was received for $9,315.00.
• Clark Danielson was hired for the utility position vacancy left by Scott Radloff who resigned.
• Mr. Tom Sedgwick, a native of Hawarden, was hired for the Assistant City Administrator/Telecommunications Director Position. He is scheduled to start by December 4th.
• The City is waiting on the School Board Attorney to complete his portion of the closing on the Middle School Property.
• Some discussion was held on the Boyer Project Street Assessments.
• The City is still evaluating the proposals from both banks on the City’s checking account and a decision will be made on the highest rate of return.
• The Mayor will be working on an appointment for the Planning Commission vacancy that was held by Arlys Peters.
• The fiber connection to the Elementary School should be completed by Thanksgiving.
• Tom Kane, Director of Public Works, reported on some electric outages that had occurred. One electric outage was at the 1200 block of 14th Street affecting about 15 homes for approximately one hour. A lighting arrester went out which blew out a fuse on 16th Street. Another outage occurred on Thursday that affected Coilcraft and 1 phase of American Identity. Power was out for about 15 minutes. A bad fuse was believed to be the cause. He also talked briefly about the planned outage on Sunday for the maintenance work done on a transmission line and transformer.
• Brad Meyer, Ambulance Director, reported on a new First Responder Class.

Item 5. Mayor’s Report. Mayor Ric Porter reported on an ambulance article in the Sioux City Journal and a Pamida article in the Sioux Falls Argus Leader. He said that the City of Hawarden was awarded the Certificate of Achievement in Financial Accounting once again.

Other Agenda Items

Item 6. Second Reading of Ordinance No. 584, An Ordinance Creating a New Title of the City Code Entitled "Miscellaneous" and Creating a New Chapter Within the Title Entitled "Ambulance Charges for Service and Materials" Providing a Repealer, Severability and An Effective Date. Moved by Harvey/Woodley to pass Ordinance No. 584 on its second reading. Motion carried unanimously.

Item 7. Public Hearing and Final Adoption of Resolution of Necessity 2000-28. Moved by Kallsen/Cauwels to approve and adopt Resolution No. 2000-28, a Voluntary Street Assessment Project for curbing and stormwater for the area from the existing curbing to the corner for the south side of 18th Street between Avenue H and I and for curbing on the west side of Avenue I between 17th and 18th Streets. Motion carried unanimously.

Item 8. Public Hearing and the Opening and Acceptance of Bids to Dispose of Property, and Resolution No. 2000-32, Approving the Disposition of Property. The Public Hearing was opened, no public comment was received and the public hearing was closed. Mr. Coffey opened and read the only bid received for $375.00 from Kody and Michelle Hedden. Moved by Harvey/Woodley to accept the bid and approve Resolution No. 2000-32, Disposition of Property. Motion carried unanimously.

Item 9. Second Reading of Ordinance No. 585, An Ordinance of the City of Hawarden Vacating the North 7 ft. of an East-West Alley Located on the East Side of Avenue E Between 12th and 13th Streets Specifically Located Between Lots 9 & 10, Block 61, Ames Second Addition. Moved by Kallsen/Dorhout to pass Ordinance No. 585 to its second reading. Motion carried unanimously.

Item 10. Public Hearing and the Opening and Acceptance of Bids to Dispose of Property and Resolution No. 2000-33, Approving the Disposition of Property. The Public Hearing was opened, no public comment was received, and the public hearing was closed. Mr. Coffey opened and read the only bid received for $505.00 from Bruce Waterman. Moved by Dorhout/Cauwels to accept the bid and approve Resolution No. 2000-33, Approving the Disposition of Property. Motion carried unanimously.

Item 11. Second Reading of Ordinance No. 586, An Ordinance of the City of Hawarden Vacating a 16ft Wide by 150 ft. Long East-West Alley Located on the West Side of Avenue F Between 17th and 18th Streets Specifically Located Between Lots 3 & 4, Block 29, Calliope Addition. Moved by Cauwels/Woodley to pass Ordinance No. 586 to its second reading. Motion carried unanimously.

Item 12. Public Hearing and the Opening and Acceptance of Bids to Dispose of Property and Resolution No. 2000-34, Approving the Disposition of Property. The Public Hearing was opened, no public comment was received, and the public hearing was closed. Mr. Coffey opened and read the only bid received from Rolan Waterman. His bid was to retain the $50.00 paid in 1977 and the storm sewer tile which the City removed from the property in 1977 and in addition that he surrender any right that he has in receiving compensation for the improvements which he made to the property since that time. Moved by Cauwels/Harvey to accept the bid of Rolan Waterman and to approve Resolution No. 2000-34, Approving the Disposition of Property. Motion carried unanimously.

Item 13. Second Reading of Ordinance No. 587, An Ordinance of the City of Hawarden Vacating All the Alleys Located in Block 36, Ames First Addition. Moved by Kallsen/Woodley to pass Ordinance No. 587 to its second reading. Motion carried unanimously.

Item 14. Public Hearing and the Opening and Acceptance of Bids to Dispose of Property and Resolution No. 2000-35, Approving the Disposition of Property. The Public Hearing was opened, no public comment was received, and the public hearing was closed. Mr. Coffey opened and read the only bid received from the Hawarden Economic Development Corporation (HEDCO). The bid offered was for the trade of vacant property located south of First Street east of Highway 12, with a minimum bid of trading the property at the NE Corner of 10th and Central and other valuable considerations. The property is more specifically described as Lot 3, the cul-de-sac, and portions of Lots 2, 4, and 5 of the Hawarden Industrial Park. Moved by Harvey/Woodley to postpone acting on this bid until the next regular Council meeting on November 6, 2000. Motion carried unanimously.

Item 15. Second Reading of Ordinance No. 588, An Ordinance of the City of Hawarden Vacating the Cul-de-sac of Avenue F South of First Street, East of Highway 12 of the Hawarden Industrial Park. Moved by Woodley/Cauwels to pass Ordinance No. 588, An Ordinance of the City of Hawarden Vacating the Cul-de-sac of Avenue F, South of First Street, East of Highway 12 of the Hawarden Industrial Park to its second reading. Motion carried unanimously.

Item 16. Discussion of the Burning Ordinance. Discussion occurred about the handling of leaves and other yard waste by methods other than burning.

Item 17. Request for a Renewal of a Class C Liquor License for the Hawarden Steak House. Moved by Kallsen/Woodley to approve the Class C Liquor License for the Hawarden Steak House located at 711 Central Avenue. Motion carried unanimously.

Item18. Request for a Renewal of a Class C Liquor License for the Bistro Annex. Moved by Cauwels/Kallsen to approve the Class C Liquor License for the Bistro Annex located at 607 - 9th Street. Motion carried unanimously.

Item 19. Resolution No. 2000-36, Application for Tax Abatement. This was a request for a 10 year phased tax abatement from Coilcraft, Inc. for an approximately 22,000 sq. ft. manufacturing addition, and other related improvements. The property is located at 222 Avenue E and is legally known as the North 435 _ ft. of west 430 ft. in Out Lot 1, South Addition scheduled to be completed November 30, 2000. Moved by Kallsen/Woodley to approve the tax abatement for Coilcraft, Inc. Motion carried unanimously.

Item 20. Discussion of Action Plans proposed by City Administrator for Strategic Planning Goals. Mr. Coffey asked the Council for any concerns on the action plans he presented to the Council. No concerns were raised on the initial review of action plans other than the community center and economic development issue. He asked that the Council think of the revisions of this list for the upcoming strategic planning session to be held in November.

Item 21. Discussion of a Water Conservation Ordinance. This was not ready for discussion and therefore was postponed.

Moved by Kallsen/Cauwels to adjourn the Council Meeting. Motion carried unanimously.

The meeting adjourned at 12:55 p.m.

_____________________
Ric Porter, Mayor

ATTEST:
____________________________
Craig M. Coffey, City Administrator