MINUTES - REGULAR CITY COUNCIL MEETING
Hawarden Public Library

Monday, October 9, 2000 at 7:00 P.M.

The meeting was called to order at 7:07 p.m.

Present: Mayor Porter; Council Members: Cauwels, Harvey, Kallsen, Woodley, Dorhout
Absent: None

Staff Present: Craig Coffey, City Administrator; Tom Kane, Public Works Director, Jim Pickner, City Attorney, Mike DeBruin, Police Chief.

Standard Agenda Items

Item 1. Approval of September 25, 2000 Minutes. Moved by Woodley/Dorhout to approve the Minutes of September 25, 2000. Motion carried unanimously.

Item 2. Approval of Claims for Payment. Moved by Dorhout/Kallsen to approve the Schedule of Claims for payment. Motion carried unanimously.

Item 3. Open Business from the Community (limited to a maximum of 5 minutes per item). There was no open business from the community.

Item 4. Staff Reports/Discussion.

• Mr. Coffey reported to the Council that nothing is resolved completely with the issue on Pamida. They are still deciding on a site.
• Craig Coffey has been working with HEDCO on the old Pamida building, getting cost estimates on repairs to the structure.
• He reminded the Council about the NW Iowa League of Cities Meeting the City was sponsoring on Oct. 12th at the Steak House, with several mayors, council and staff from other cities visiting our City.
• The closing on the Middle School property should be within the next two weeks, depending on when the School Board attorney can get things drawn up.
• It was reported that interviews were conducted this past week for the Assistant City Administrator/Telecommunications Director position. This position should be filled shortly.
• Mr. Coffey informed the Council that Dr. Harvey has been maintaining our website for some time now without compensation. He asked that the City pick up the high-speed Internet costs in exchange for maintenance of the site. The cost for a year in advance would be $279.95. He also talked about expanding the website.
• In addition, Mr. Coffey mentioned that we would be taking proposals on finding a better return on the City’s checking account and generating more return on these monies.

Item 5. Mayor’s Report.

Other Agenda Items

Item 6. Third Reading of Ordinance No. 583, An Ordinance of the City of Hawarden Amending Chapter 12.10-12.30 of the Hawarden Code of Ordinances, Thereby Increasing the Electric Rates of the City by 3%. Moved by Woodley/Dorhout to pass Ordinance No. 583 to on third reading. Motion carried unanimously.

Item 7. First Reading of Ordinance No. 584, Creating a New Title of the City Code Entitled "Miscellaneous" and Creating a New Chapter Within the Title Entitled "Ambulance Charges for Service and Materials" Providing a Repealer, Severability and an Effective Date. This would revise the current rates charged for our ambulance runs and services to bring our prices in line with other service providers. Some of the other facts previously covered about Medicare and write-offs were also discussed. Moved by Harvey/Cauwels to pass Ordinance No. 584. Motion carried unanimously.

Item 8. Adoption of Preliminary Resolution 2000-25, Plat, Schedule and Estimate, Resolution of Necessity 2000-28 and Acceptance of Detailed Plans and Specifications and Authority to Proceed Under Section 384.49 of the Iowa Code. The two resolutions were handled separately. Mr. Coffey presented the first resolution (2000-25), plat, schedule, estimate, and voluntary petitions explaining each. Moved by Dorhout/Kallsen to approve the Adoption of Preliminary Resolution 2000-25, Plat, Schedule and Estimate.
Aye: Dorhout, Cauwels, Kallsen, Woodley. Nay: Harvey.

Mr. Coffey then presented the Resolution of Necessity (2000-28), acceptance of detailed plans and authority to proceed. The City Attorney recommended adding the following two sections:

"There is on file in the office of the Clerk an estimated total cost of the work and a preliminary plat and schedule showing the amount proposed to be assessed to each lot for the improvement."
"Unless a property owner files objection with the Clerk at the time of the hearing on the resolution of necessity, the property owner is deemed to have waived all objections pertaining the regularity of the proceeding and the legality of using the special assessment procedure."

Moved by Dorhout/Kallsen to approve the Resolution of Necessity 2000-28 with the two sections proposed by the City Attorney and acceptance the Detailed Plans and Specifications and Authority to Proceed Under Section 384.49, Sub C. Aye: Dorhout, Cauwels, Kallsen, Woodley. Nay: Harvey. Motion carried.

Item 9. First Reading of Ordinance No. 585, an Ordinance of the City of Hawarden Vacating the North 7 ft. of an East-West Alley Located on the East Side of Avenue E Between 12th and 13th Streets Specifically Located Between Lots 9 & 10, Block 61, Ames Second Addition. This is an ordinance vacating the portion of the alleyway the Council agreed to sell previously at the last meeting. Moved by Kallsen/Cauwels to pass Ordinance No. 585 on its first reading. Motion carried unanimously.

Item 10. Resolution No. 2000-29, Proposal to Dispose of Property. A resolution authorizing the acceptance of bids for the sale of a 16ft. wide by 150 ft. long, east-west alley, located on the west side of Avenue F between 17th and 18th Streets, specifically located between lots 3 & 4, Block 29, Calliope Addition, with a minimum bid of $500. This alley abuts the property where the house owned by Galen Waterman previously stood. There are no utilities in the alleyway and the City has no public use at this time or the foreseeable future for retaining the alley. A public hearing is scheduled for October 23, 2000 at 7:00 p.m. or soon thereafter. Moved by Dorhout/Harvey to approve Resolution No. 2000-29, Proposal to Dispose of Property. Motion carried unanimously.

Item 11. First Reading of Ordinance No. 586, An Ordinance of the City of Hawarden Vacating a 16 ft. Wide by 150 ft. Long, East-West Alley, Located on the West Side of Avenue F Between 17th and 18th Streets, Specifically Located Between Lots 3 & 4, Block 29, Calliope Addition. Moved by Cauwels/Kallsen to pass Ordinance No. 586 on its first reading. Motion carried unanimously.

Item 12. Resolution No. 2000-30, Proposal to Dispose of Property. A Resolution authorizing the acceptance of bids for the sale of all the alleys located in Block 36, Ames First Addition, with a minimum bid of prior monies paid, the value of the improvements that has been made to the properties, the granting of access to remove a storm sewer and other valuable considerations. This is an alleyway purchase being corrected from 1977 and has been in private possession for some time. There are no utilities in the alleyways and the City has no public use at this time or the foreseeable future for retaining the alleyways. A public hearing is scheduled for October 23, 2000 at 7:00 p.m. or soon thereafter. Moved by Cauwels/Harvey to approve Resolution No. 2000-30. Motion carried unanimously.

Item 13. First Reading of Ordinance No. 587, an Ordinance of the City of Hawarden Vacating All the Alleys Located in Block 36, Ames First Addition. This Resolution removes the public interest in alleys mentioned in the Resolution above. Moved by Harvey/Kallsen to pass Ordinance No. 587, an Ordinance Vacating All the Alleys Located in Block 36, Ames First Addition, on its first reading. Motion carried unanimously.

Item 14. Resolution 2000-31, Proposal to Dispose of Property. A resolution authorizing the acceptance of bids for the sale of vacant property located south of First Street east of Highway 12, with a minimum bid of trading the property at the NE Corner of 10th and Central and other valuable considerations. The property is more specifically described as Lot 3, the cul-de-sac, and portions of Lots 2, 4 and 5 of the Hawarden Industrial Park. A public hearing is scheduled for October 23, 2000 at 7:00 p.m. or soon thereafter. Moved by Harvey/Woodley to approve Resolution 2000-31. Motion carried unanimously.

Item 15. First Reading of Ordinance No. 588, An Ordinance of the City of Hawarden Vacating the Cul-de-sac of Avenue F South of First Street, East of Highway 12 of the Hawarden Industrial Park. This removes the public interest in the cul-de-sac portion of Resolution No. 2000-31. Moved by Harvey/Kallsen to pass Ordinance No. 588, Vacating the Cul-de-sac of Avenue F South of First Street, East of Highway 12 of the Hawarden Industrial Park on its first reading. Motion carried unanimously.

Item 16. Discussion on the Hawarden Hospital. General Discussion ensued about the departure of the Hospital Administrator.

Item 17. Closed Session to discuss the purchase of property under section 21.5j and any necessary action thereafter. At 8:02 p.m., moved by Cauwels/Kallsen to enter into closed session. At 8:18 p.m., moved by Kallsen/Cauwels to exit closed session and resume regular session. Motion carried unanimously.

At 8:20 p.m., moved by Dorhout/Kallsen to adjourn the meeting. Motion carried unanimously.

__________________________
Ric Porter, Mayor

ATTEST:
_____________________________
Craig M. Coffey, City Administrator