MINUTES - REGULAR CITY COUNCIL MEETING
HAWARDEN PUBLIC LIBRARY

Monday, July 10, 2000 at 7:00 P.M. 

The meeting was called to order at 7:00 p.m.

Present: Council members; Woodley, Dorhout, Cauwels, Harvey, Kallsen

Absent: Mayor Jacobs

Staff Present: Craig Coffey, City Administrator, Tom Kane, Public Works Director; Mike DeBruin, Police Chief; Jim Pickner, City Attorney.

Mayor Pro-Tem, Kallsen presided over the meeting.

1. Approval of June 19 and June 27, 2000 Minutes. Moved by Kallsen/Harvey to approve the Minutes for June 19 and June 27, 2000. Motion carried unanimously.

2. Approval of Claims for payment. Moved by Woodley/Cauwels to approve the Schedule of Claims for payment. Aye: Woodley, Dorhout, Cauwels, Kallsen.  Nay: Harvey. Motion carried.

3. Open Business from the Community (limited to a maximum of 5 minutes per item). There was no open business from the community.

4. Staff Reports/Discussion.

• Craig Coffey reported that a special meeting with the Hospital would be held July 17^th and also reported on the progress of the Dry Creek Project.
• Discussion on a recent power outage was discussed along with upgrading what needs to be done to the system.
• It was announced that Jon Sjostrom, electric lineman, submitted a two-week notice.
• The 11^th Street electric upgrading will be starting soon.
• A complaint had been received about an uncovered trailer full of lamb parts at the Hyde Plant that had been left out over a weekend. This problem has been taken care of.
• The League of Cities Conference is being held September 28 in Dubuque.
• The Gas Project upgrades will also be starting as budgeted from Hwy. 10 to the south side of 7^th Street in the alley between Ave. E and Ave. F and from the alley way on the south side of 7^th Street east past City Offices to regulator station at the light plant.
• Mr. Coffey reported that Sharole Rens would be attending City Clerk’s School at Ames the week of July 10^th.
• The HCI (Healthy Community Initiatives) are withdrawing from our Activity Committee and utilizing someone other than the Activity Director to serve as their Executive Director.
• Final payment for the Boyer Project Phase II closeout is to be paid.
• A brief report on the City’s phone/cable accounts receivable was held and means of collection for these.

5. Mayor’s Report. Mayor Pro-tem, Mike Kallsen. The letter read as follows:

"To the City Council and Citizens of Hawarden: Due to the embarrassment caused by the events of Thursday July 6 of this year I believe it is in the best interest of Hawarden that I resign from the office of Mayor effective immediately. I want to sincerely apologize to you the City Council and the Citizens of Hawarden for any embarrassment that this situation has caused.
Sincerely George E. Jacobs."

A thank you also was read for the support from the City in the March for Jesus.

Other Agenda Items

6. Presentation from Nancy Baker Pence and Park Board regarding Siouxland Grant (Horton Fund) and Park Equipment Challenge Grant. A presentation was made by Nancy Baker Pence and the Hawarden Park Board regarding the plans and the fund raising for the Siouxland Grant and the Park Equipment Challenge Grant that was awarded a $40,000 matching challenge grant through the Hawarden Community Fund Grant Program.

7. Appointing a member to the Planning Commission to fill vacancy left by Mr. Bud Swartzbaugh. Moved by Harvey/Woodley to appoint Jerry Jensen to fill the vacancy on the Planning & Zoning Commission. Motion carried unanimously.

8. Second Reading of Ordinance No. 580, An Ordinance of the City of Hawarden Cable Television Rates by Providing for a Basic Local Station Package. Moved by Harvey/Woodley to approve the second reading of Ordinance No. 580. Motion carried unanimously.

9. First Reading of Ordinance No. 581, An Ordinance of the City of Hawarden Amending Chapter 9 by Creating a New Section 9.06 Entitled "Obstruction of Sidewalks, Streets, Highways, and Other Public Ways". Chief DeBruin briefly discussed the ordinance as a paragraph to Chapter 9 that would assist with some of the obstruction problems that we been experiencing downtown. Moved by Kallsen/Woodley to approve Ordinance No. 581 on first reading. Motion carried unanimously.

10. Request for Renewal for Carryout Beer (Class C) with Sunday Sales. Moved by Woodley/Cauwels to renew the Class "C" and Sunday Sales License for Casey’s General Store. Motion carried unanimously.

11. Request for Renewal for Carryout Beer (Class C) with Sunday Sales. Moved by Cauwels/Woodley to renew the Class "C" Carry out Beer and Sundays Sales license for Krause Gentle Oil Corporation dba Kum & Go. Motion carried unanimously.

12. Resolution No. 2000-13, Tax Abatement for Hillcrest Health Care. Moved by Cauwels/Harvey to approve Resolution No. 2000-13, Tax Abatement for Hillcrest Health Care, for the recent addition of the northern wing of the facility. Motion carried unanimously.

Discussion on other tax abatements in the Boyer Subdivision was also discussed. No action was taken in these areas.

13. Resolution No. 2000-16, Approving Tax Abatement for Donald & Marge Dimmick. Moved by Woodley/Cauwels to approve the tax abatement for Donald & Marge Dimmick located at 1410 - 11^th Street. Motion carried unanimously.

14. Resolution No. 2000-17, Supporting Entry Into the Journeyman Program (Merchant Apprenticeship). Acceptance into this program requires a resolution for each student. This is a four-year program that is billed each year upon completion of the test for that year. Moved by Harvey/Woodley to approve Resolution No. 2000-17, Supporting Entry Into the Journeyman Program. Motion carried unanimously.

15. Approval of the Write Offs of Bad Debt. In order to close out the fiscal year, the City’s bad debts are to be written off. Moved by Kallsen/Harvey to write off bad debt for utilities, local phone, long distance, cable and ambulance in the amount of $30,998.11. Motion carried unanimously.

16. Discussion of Telecommunications Director Position. Mr. Coffey reported that he was disappointed in the response of the telecommunications applications he has received. He also presented the Council with other alternatives and options that might be worth considering for this position. He was given the OK to pursue the other options.

17. Discussion of the Purchase of Property (closed session if necessary). At 8:15 p.m., Councilman Harvey/Woodley made a motion to enter into closed session to discuss the purchase of property under Iowa Code Section 21.5, 1, (j). Motion carried unanimously. At 8:34 p.m., Councilman Woodley/Dorhout made a motion to exit closed session and resume regular session. Motion carried unanimously. No action was taken upon exiting closed session.

18. Closed Session Personnel Matter. The session was planned to discuss the Mayor. No closed session was held due to the resignation of the Mayor.

19. Closed Session - City Administrator’s Evaluation. Moved by Dorhout/Cauwels to enter into closed session under Iowa Code Section 21.5, 1, (i). Motion carried unanimously. At 9:55 p.m., moved by Harvey/Cauwels to adjourn closed session and resume regular session. Motion carried unanimously. No action was taken

Council meeting adjourned at 10:00 p.m.

_____________________________
Mike Kallsen, Mayor Pro-Tem

ATTEST:

_______________________________
Craig M. Coffey, City Administrator