How To

Chapter 21

CHAPTER 21

CITY ADMINISTRATOR


21.01 Purpose and Objectives
21.02 Duties
21.03 Council’s Retained Powers
21.04 Mayor’s Retained Powers
21.05 Exceptions
21.06 Council Relations


21.01 PURPOSE AND OBJECTIVES. The purpose of this chapter is to provide for a City Administrator for the City. The Council shall appoint by majority vote a City Administrator to serve for an indefinite term. The objectives of the position shall include:

  1. Provide for the efficient and effective management of all facets of City government under the control and jurisdiction of the Council.
  2. Provide optimum coordination, communication and cooperation between and among City departments, boards and commissions and City staff under the control and jurisdiction of the Council.
  3. Promote efficient, fair and equitable personnel management and administration.
  4. Support and assist retail, industrial and other economic development.
  5. Provide for the systematic and orderly flow of information to and from the Council, its department heads and staff and citizens of the community.


Back to top of page

21.02 DUTIES. The duties of the City Administrator are as follows:

  1. Supervise enforcement and execution of all City ordinances and resolutions and applicable State and Federal laws and regulations within the City.
  2. Attend all meetings of the Council unless excused by the Mayor or majority of the Council members.
  3. Recommend to the Council such measures as may be necessary or expedient for the good government and welfare of the City.
  4. Generally supervise and direct the administration of the City government.
  5. Supervise and conduct the business affairs of the City and cause accurate records to be kept by modern and efficient accounting methods.
  6. Supervise the performance of all contracts for work to be done for the City, supervise all purchases of material and supplies and ensure that such material and supplies are received and are of the quality and character called for by the contract.
  7. Supervise the construction, improvement, repair, maintenance and management of all City properties, capital improvements and undertakings of the City, including the making and preservation of all surveys, maps, plans, drawings, specifications and estimates for capital improvements.
  8. Be directly responsible to the Council for the administration of the City as directed by the Council. All City departmental administration requiring the attention of the Council shall be brought before the Council by the Administrator. Council involvement in administration initiated by the Council must be coordinated through the Administrator.
  9. Supervise and direct the official conduct of all officers, departments and employees of the City, specifically including, but not limited to, police, fire, streets, sewers, water pollution control facilities, parks, cemeteries, airport, municipal golf course, solid waste disposal and central administration. To effectuate this responsibility, the City Administrator shall have the power and authority to employ such assistants and other employees of the City for which the Council has approved the positions generally.
  10. Represent the City, as directed by the Council, in all negotiations and relations with employees, contractors, consultants, other governmental units and civic organizations in which the City may have an interest.
  11. Cooperate with, assist and advise all administrative agencies, City boards and commissions and act as the Council’s liaison and representative to such entities.
  12. Investigate the affairs and conduct of any department, agency, officer or employee of the City, as deemed appropriate.
  13. Keep the Council fully advised of the financial and other conditions of the City and of its future needs.
  14. Supervise and assist City boards, commissions and all City departments in the preparation of and administration and operation of the City’s annual budget.
  15. Make to the Council periodic reports of the general condition of the City, in writing, at such intervals as the Council directs.
  16. Advise, assist and consult with the City Attorney on all City legal matters.
  17. Formulate and recommend employment and personnel policies, compensation schedules and benefits with the approval of the Council and to cooperate and assist in all matters relating to collective bargaining.
  18. Compile and maintain currant and up-to-date information regarding all funding sources of the City, including State and Federal grant and loan programs; plan, develop, prepare and submit, with the approval and at the direction of the Council, applications for grants, loans and other sources of funding and to administer all such fundings.
  19. Make recommendations to the Council and participate in projects and endeavors to support economic growth and development in the City.
  20. Faithfully represent the Council and the City in intergovernmental relations.
  21. Perform the responsibilities of the City Clerk as required by this Code of Ordinances and by the most current Code of Iowa.
  22. Perform such other duties as the Mayor or Council may direct.
  23. The City Administrator shall have the power to employ, reclassify, discipline or suspend or discharge any employee.



21.03 COUNCIL’S RETAINED POWERS. Without limitation, the Council specifically retains the following powers to:

  1. Appoint the City Attorney.
  2. Control and direct the activities of the City Administrator.
  3. Make and establish the policies of the City.


Back to top of page

21.04 MAYOR’S RETAINED POWERS. With limitations, the Mayor shall retain and enjoy the following powers to:

  1. Function as the chief elected official with responsibility for the general public relations of the City and intergovernmental affairs.
  2. Preside at all Council meetings.
  3. Cooperate with the City Administrator in the furtherance of the policies of the Council.
  4. Fulfill all legal obligations and responsibilities provided by ordinance or State law.


Back to top of page

21.05 EXCEPTIONS. The governance and operation of the Hawarden Community Hospital and the Hawarden Public Library are hereby excepted from all provisions of this chapter. The City Administrator shall have no authority over or responsibility in regard to such entities. The City Administrator shall act as the Council’s liaison and representative to the Hawarden Community Hospital and Hawarden Public Library and will cooperate with the board and administrators of such entities for the good of the City. The City Administrator, from time to time, as deemed appropriate, shall make recommendations to the Council concerning its relations with the Hawarden Community Hospital and Hawarden Public Library.



21.06 COUNCIL RELATIONS. The City Administrator shall not take part in any election except by casting his or her vote, and shall not appoint a City elected official to any City office or employment.


Back to top of page